Top 5 Executive assistant & office coordinator Jobs in Chanhassen Mn

Executive Assistant & Office Coordinator
Focus Financial —Minneapolis, MN
- $25 - $35 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Office Manager & Executive Coordinator
InCompass —Maple Grove, MN
- $70,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health savings account
- Paid holidays
Quick Apply
Marketing Coordinator & Executive Assistant (Hybrid Role)
Sawhill Custom Kitchen and Design —Minneapolis, MN
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
6d
Operations Coordinator and Executive Assistant
Hamline University —Saint Paul, MN
- $28,000 - $30,000 a year
- Full-time
- Mid-level
- Office
- University
8d

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Executive Assistant
Miracle-Ear —Minneapolis, MN
Demonstrated executive presence with the ability to build trust, influence stakeholders, and navigate complex environments.
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Executive Assistant & Office Coordinator

Focus Financial -
Minneapolis, MN

Quick Apply

Job Details

Full-time
$25 - $35 an hour
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Retirement plan

Qualifications

Office supply management
Report preparation
Customer records maintenance
Office equipment routine maintenance
Correspondence management
Confidential information handling
Office activity coordination
Guest relations
Serving clients
Phone communication
Operations coordination
Office cleaning
Greeting customers
Filing
Client file management
Executive administrative support
Mail distribution
Mid-level
Phone call screening
Expense reports
Task prioritization
Mail management
Vendor relationship management
Office supply ordering
Project task coordination
Organizational skills
Vendor contract management
Telephone systems
Multi-line phone systems
Due diligence

Full Job Description

Job Overview

We are seeking a dynamic and highly organized Executive Assistant & Office Coordinator to join our team. This vital role combines high-level administrative support with comprehensive office management, ensuring smooth daily operations and seamless communication across all departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support our executive team and office functions. This paid position offers an exciting opportunity to contribute to a collaborative workplace while honing your professional skills in project coordination, event planning, and administrative excellence.

Essential Functions

Serve as the face of the company, offering prompt, friendly and professional service to those entering the office or calling in on the phone.
Order and maintain office supplies and other materials as needed.
Provide executive administrative support to the President and VP of Operations, including calendar coordination, meeting preparation, travel coordination, expense report preparation and submission, document assistance, follow-up tracking, and other administrative tasks as needed.
Assist with executive communications and coordination, including scheduling internal and external meetings, preparing materials, organizing information, and helping ensure timely completion of assigned follow-up items.
Assist with documenting vendor management due diligence and organizing vendor contracts and related records.
Perform data entry to keep internal systems, records, and files accurate and up to date.
Assist with corporate team projects as needed.
Organize office events, schedule office wholesaler meetings, and monthly birthday celebrations.
Primary liaison with property management for day-to-day maintenance requests.
Other projects/duties as assigned.
Recognize and suggest efficiencies where needed.
Answering, screening and forwarding inbound phone calls on multi-line phone systems promptly, in a professional manner.
Communicate to the office with any email updates, monthly newsletters and important information in a timely manner.
Upload and enter client data, forms, and documents in the electronic document management system (Docupace) daily.
Retrieve incoming mail from mailbox and deliver outgoing mail to mailbox/UPS. Sort mail into mailboxes according to established procedures. Using UPS website, track UPS packages to confirm delivery.
Maintain security by following procedures and monitoring guests’ arrivals and departures.
Maintain a safe, functioning, and clean office and office equipment by monitoring the office conditions, providing general cleaning where necessary and coordinating with property manager and/or vendors for maintenance and cleaning needs.
Provide exceptional guest and client service.
Perform ad-hoc administrative duties.

Demands in the Role

Able to work with regular interruptions and maintain professional, positive, and friendly demeanor.
Learn new processes and/or software applications as needed.
Excellent communication skills.
Effectively manage difficult or demanding clients.
Maintain a high level of confidentiality.
Flexible to take on new tasks and assignments.

Job Skill & Qualifications

Professional attitude and appearance;
Excellent customer service skills and organizational skills;
Interpersonal skills to create a pleasant experience for all guests;
Great communications skills to interact clearly with guests, vendors and colleagues;
Multitasking and time-management skills, with the ability to prioritize tasks;
Ability to work independently;
Ability to be resourceful and proactive when issues arise;
Proficient in Microsoft Office Suite

Join us to be an integral part of a vibrant firm where your organizational talents will drive our success! We value energetic professionals eager to make a positive impact through exceptional support and office coordination expertise.

Pay: $25.00 - $35.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive assistant & office coordinator jobs in chanhassen mn

Executive Assistant & Office Coordinator

Office Manager & Executive Coordinator

Marketing Coordinator & Executive Assistant (Hybrid Role)

Operations Coordinator and Executive Assistant

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