Position Summary:
The Staff Accountant is a detail oriented professional desiring to utilize accounting proficiency to support the child focused services of the Dee Norton Child Advocacy Center. The Staff Accountant has the primary responsibility for processing payroll, managing and processing accounts payable, billing for client services when applicable, and reconciling accounts receivable. The Staff Accountant will work collaboratively with the Director of Philanthropy and Communications to maintain the donor database and to process and acknowledge gifts.
Essential Duties & Responsibilities:
Payroll
- Confirm all new employee-financial information is accurate in payroll system. Remove terminated employees from active list in payroll system.
- Update payroll records as necessary for all employee changes.
- Maintain employee allocations as appropriate for funding sources in payroll system. Process biweekly payroll through payroll system.
- Answer all inquiries and requests related to payroll, including tracking of PTO and medical/parental leave.
· Accounts Payable
- Review PO and invoice packages for proper authorizations and documentation.
- Review GL coding of invoices to ensure proper allocation to grants and GL account codes.
- Verify monthly bills and research discrepancies.
- Ensure all appropriate documentation packets are scanned and filed electronically.
- Review credit card charges and ensure they are properly posted to general ledger.
- Prepare accounts payable checks for Executive Director's signature or execute ACH payments when applicable.
- Prepare 1099s on annual basis as applicable.
· Accounts Receivable
- Bill SC Department of Crime Victim Compensation, SC Department of Social Services and other payment sources for client services on a monthly basis.
- Review past due accounts monthly and take necessary action to collect payments on a timely basis.
- Bill for other services when provided with appropriate documentation (ie. contract training, expert witness testimony).
- Review backup support received and make sure deposits are coded to proper GL account.
- Prepare monthly/periodic billing reports.
- Review all accounts on an annual basis with Associate Director ofFinance to determine write-offs.
· Donor Records and Database
- Document gifts received through checks, credit cards, ACH on the appropriate donor record on a daily or as needed basis.
- Complete data entry and maintenance of donor database, processing and managing correspondence pertaining to donations using Raisers Edge (RE) donor management software.
- Maintain accuracy of database of donors and prospects using Raiser's Edge.
- Generate reports and queries as necessary to aid the Director of Philanthropy & Communication
Qualifications:
· Education & Experience:
- Bachelor's degree in business administration, Accounting, Finance, or a closely related field.
- Minimum 2 years accounting experience.
- Experience working in non-profit or social services sectors preferred.
- Experience working with accounting and payroll software platforms and general ledger experience.
- Other combinations of experience and education that meet the minimum requirements may be substituted.
· Knowledge, Skills and Abilities
- Strong interpersonal, communication, and conflict-resolution skills.
- Demonstrated understanding of finance and accounting principles and procedures.
- Demonstrated experience with billing and accounts receivable procedures.
- Ability to develop and prepare reports.
- Exceptional attention to detail and commitment to accuracy.
- Ability to professionally handle highly confidential information.
- Strong written and verbal communication skills.
- Strong computer skills with knowledge of Microsoft products and ability to work within customized financial and Human Resource/Payroll software.
Other Responsibilities:
- Participate in a minimum of two public awareness and/or fundraising events annually on behalf of Dee Norton
- Meet other needs as identified by the Executive Director and/or Leadership Team.
- Abide by federal and state confidentiality and privacy requirements as well as all Dee Norton Policies and Procedures.P
- Abide by and meet all grant requirements and objectives.
Core Competencies:
- Every employee at Dee Norton is responsible for contributing to a positive work environment through teamwork, positive, honest and effective communication, and professional interactions with co-workers, volunteers, clients, and community partners.
Candidates should be able to demonstrate:
- Interpersonal Skills: Approaches others in a tactful manner; ability to work well under pressure and respond quickly to challenges; maintains confidentiality; keeps emotions under control; and remains open to others' ideas.
- Cultural Competency and Humility: Demonstrates a commitment to furthering diversity, equity, and inclusion (DEi) and has a proven track record of working well with diverse clients and stakeholders.
- Teamwork: Enjoys working as part of a team with individuals from a variety of disciplines; balances team and individual responsibilities; gives and welcomes feedback; contributes to building a positive team spirit; and supports everyone's efforts to succeed.
- Ethics/Professionalism: Treats others with respect and consideration regardless of their status or position; keeps commitments; inspires the trust of others; works ethically and with integrity; accepts responsibility for own actions; follows through on commitments; and upholds organizational values.
- Quality: Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; and monitors own work to ensure quality.
- Initiative: Volunteers readily; undertakes professional development activities; and asks for and offers help when needed.
- Planning/Organizing: Ability to work independently; prioritizes and plans work activities; uses time efficiently; sets goals and objectives; and develops realistic action plans.
- Adaptability: Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; and able to deal with frequent change, delays, or unexpected events.
- Dependability: Is consistently at work and on time; ensures work responsibilities are covered when absent; and arrives at meetings and appointments on time; completes tasks on time or notifies appropriate person with an alternate plan.
Physical Requirements:
In this position an employee is frequently required to stand, walk, sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 15 lbs. Must be able to work on a computer and/or telephone for extended periods of time.
Salary and Benefits:
- Competitive salary commensurate with experience.
- Health, dental, vision, and life insurance.
- Paid time off (PTO) and 13 annual paid holidays.
- 403(b) retirement plan with company match.
- Professional development allowance.
- Facility dogs on site.
- A culture that prioritizes the mental and emotional needs of team members, with access to EAP benefits, including up to 8 counseling sessions per family member, financial planning support, and guidance with legal documents.
The Dee Norton Child Advocacy Center promotes a culturally diverse and culturally competent community response network. The Center complies with all laws prohibiting discrimination against employees and applicants based on gender, age, ethnicity, race, faith and experience. Dee Norton abides by all Federal Equal Opportunity guidelines.
Pay: $50,000.00 - $60,000.00 per year
Benefits:
- 403(b)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
