Top 29 Group rooms coordinator Jobs in Charleston Sc

Group Rooms Coordinator
The Dewberry Charleston —Charleston, SC
- Weekends as needed
- Mid-level
- Hotel
- High school diploma or GED
- Free parking
- Health insurance
Quick Apply
4d
Customer Experience Coordinator - Mt. Pleasant, SC
Veterinary Emergency Group (VEG) —Mount Pleasant, SC
- Weekends as needed
- Hospital
- Computer skills
- 1 year
- Travel reimbursement
- Continuing education credits
14d
Project Coordinator
Womble Bond Dickinson —Charleston, SC
- Part-time
- Remote
- Microsoft Outlook
- Mid-level
- US work authorization
Reservations Coordinator
Hotel Bennett —Charleston, SC
- Full-time
- Microsoft Outlook
- Writing skills
- Office
Quick Apply
Clinical Research Coordinator
DelRicht Research —Mount Pleasant, SC
- Full-time
- Blood sampling
- Urgent Care
- Clinic experience
- Profit sharing
- Disability insurance
7d
ADMINISTRATIVE OPERATIONS COORDINATOR
WE ARE SHARING HOPE SC —North Charleston, SC
- Full-time
- 5 years
- Word processing
- Computer literacy
Project Coordinator/Administrative Assistant
NEWCOMB & BOYD LLP —Charleston, SC
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- 401(k) matching
Quick Apply
12d
Onboarding & Training Coordinator
The Indigo Road Home Office —Charleston, SC
- Weekends as needed
- Mid-level
- Office
- Travel
- Health insurance
- Dental insurance
Quick Apply
21h
Mobile Lab Coordinator - Eastern US
Zimmer Biomet —Charleston, SC
- $50,000 - $72,000 a year
- 8 hour shift
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
- Wellness program
5d
Activities Director
TerraBella Summerville —Summerville, SC
- Background check
- Mid-level
- Education
- Paid training
- Paid holidays
Quick Apply
Medical Assistant
DelRicht Research —Mount Pleasant, SC
- Full-time
- Blood sampling
- Urgent Care
- Clinic experience
- Profit sharing
- Disability insurance
7d
Sales Coordinator
Bennett Hospitality Management —Charleston, SC
- $55,000 a year
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Med Tech
TerraBella Summerville —Summerville, SC
- Call employer
- Background check
- 18 years or older
- CPR Certification
- Paid training
- Paid holidays
Quick Apply
Periop-Procedural Coordinator I or II - Tissue Coordinator
MUSC —Charleston, SC
- Overtime
- Nursing
- BLS Certification
- Mid-level
Director of Banquets
Beemok Hospitality Holdings LLC —Charleston, SC
- Full-time
- English
- Mid-level
- Hotel
Quick Apply
Youth Flag Football Coordinator and Ref
i9 Sports - Charleston, SC —Mount Pleasant, SC
- $15 - $20 an hour
- Part-time
- Criminal background check
- Communication skills
- Teaching
Quick Apply
Nursing Assistant
US Veterans Health Administration —Charleston, SC
- $33,195 - $54,191 a year
- Weekends as needed
- Acute care
- Background check
- Psychiatry
Youth Baseball coordinator
i9 Sports - Charleston, SC —Charleston, SC
- $15 - $20 an hour
- Part-time
- Customer service
- Criminal background check
- Communication skills
Quick Apply
Sales Coordinator
Holiday Inn Charleston - Riverview —Charleston, SC
- $14 - $17 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Health insurance
- Dental insurance
Quick Apply
Sport Coordinator Flag Football
i9 Sports - Charleston, SC —Summerville, SC
- $17.50 - $22.50 an hour
- Part-time
- Customer service
- Communication skills
- Teaching
Quick Apply

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Group Rooms Coordinator

The Dewberry Charleston -
Charleston, SC

Quick Apply

Job Details

Full-time
4 days ago

Benefits

Free parking
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching

Qualifications

Data integrity assurance
Data validation techniques
Spreadsheets
Project stakeholder communication
Stakeholder relationship building
Excel data analysis
Stakeholder management

Full Job Description

Are you a highly motivated individual with refined professionalism and strong attention to detail? We want YOU to experience Southern Reimagined at The Dewberry Hotel, located in the heart of downtown Charleston.

PRIMARY FUNCTION: Group Rooms Coordinator

DEPARTMENT: Reservations

REPORTS TO: Assistant Reservations Manager

SUMMARY:

The Group Rooms Coordinator is the central point of contact for all group room blocks—from contract to pickup to final billing. This role safeguards inventory, revenue, and guest experience by accurately managing blocks, rooming lists, cutoff dates, attrition, and audit/compliance requirements while partnering closely with Reservations, Sales, Front Office, and Accounting.

ESSENTIAL FUNCTIONS:

Major areas of responsibility include, but are not limited to:

Build, load, and maintain group blocks in the PMS/CRS with contracted pattern, rates, market codes, and allotments.
Monitor pickup daily; execute “wash,” add rooms, or re-forecast as needed to optimize sell-through.
Track cutoff dates and release excess inventory per contract and demand guidance.
Align controls with demand forecasts, citywides, and need dates in partnership with Revenue.
Interpret group contracts and ensure all terms (rates, comps, suites, upgrades, concessions, deposits, billing, attrition, cancellation) are correctly set up and enforced.
Maintain complete, auditable files (agreements, BEO summaries, addenda, tax-exempt forms, credit approvals, commission instructions).
Flag risk items (unrealistic pickup, missed deposit schedules, expiring cutoffs) early with clear solutions.
Contacts appropriate Sales Manager when room block is fully committed and requires an addendum to be quoted.
Receive and audit rooming lists; validate rate/room types, dates, share-withs, VIPs, and accessibility needs.
Manage name changes, arrivals/departures, and special requests; ensure data hygiene (profiles, routing, notes).
Coordinate pre-arrival letters, welcome amenities, and suite assignments with Front Office and Operations.
Lead the rooms portion of Pre-Con; distribute a Rooms Summary with status, VIPs, upgrades, comps, billing, and risks.
Provide daily in-house pickup and displacement snapshots during the event.
Post-con: reconcile pickup vs. contract, calculate attrition/credits, finalize rooming list, and hand off clean billing packets to Accounting.
Ensure group rates and codes are correctly fenced, visible (or hidden) as intended, and protected from rate integrity issues.
Produce and distribute group pickup, wash, and pace reports; contribute to weekly Revenue and Sales meetings.
Support displacement analysis and post-event profitability reviews.
Work closely with Sales (corporate, SMERF, entertainment, wedding), Catering/Events, Reservations, Front Office, and Accounting.
Serve as the “single source of truth” for group rooms status and communicate proactively with stakeholders and clients.
Assist Reservations team with handling external and internal phone calls, including reservations inquiries and bookings
Other duties as assigned.

SYSTEMS & TOOLS

Experience with some or all the following (or similar):

PMS/CRS: HMS, SynXis or equivalent
Sales & Events: Delphi.fdc/Amadeus, Tripleseat (for inventory references), or similar
Revenue: IDeaS/Duetto, Excel/Sheets for pace and pickup reporting
Payments/Billing: PMS/folio routing, deposit schedules, credit card authorizations, and direct bill procedures

QUALIFICATIONS:

High School Diploma/GED or 1+ years of related experience and/or training; or equivalent combination of education and experience.
2+ years of hotel experience in the sales or reservations department; luxury experience preferred
Advanced Excel/Sheets skills (lookups, pivots, data validation); high attention to detail and data accuracy.
Excellent communication and stakeholder management; calm and organized under deadlines.
Ability to read demand signals and make timely inventory decisions with minimal supervision.

WORK ENVIRONMENT & SCHEDULE

Full-time; core business hours with flexibility around peak groups, cutoffs, and month-end close.
Occasional weekends/holidays based on group calendars and need dates.

BENEFITS OF JOINING THE DEWBERRY TEAM:

Competitive Pay
Advancement & Growth Opportunities
Full-Time and Part-Time Positions
Flexible Paid Time Off
401K with Company Match
Education Reimbursement
Free Downtown Parking
Subsidized Medical, Dental, & Vision Coverage for Full-Time Teammates

WHO WE ARE:

We are a tightknit group of passionate individuals who are unrelenting when it comes to offering a flawless experience at The Dewberry while maintaining our unique brand standards. Every Teammate plays a key role in contributing to the success of the whole hotel.

ABOUT THE DEWBERRY:

As the 2025 Virtuoso Best Independent Hotel in the World and a 2022 Condé Nast Traveler Gold List award recipient for Best Hotel in the World, The Dewberry is located in the heart of downtown Charleston, bordering Marion Square, just steps from the shopping and dining on King Street, Museum Mile and The Gaillard Center.

Offering 153 thoughtfully appointed rooms, world-class service and unparalleled views, The Dewberry occupies the former L. Mendel Rivers (circa 1964) federal building and pays homage to Charleston’s century architectural splendor. The hotel is the result of owner John Dewberry’s vision of “Southern ReimaginedTM,” which he developed over the course of an eight-year renovation and preservation of the building.

The Dewberry features several event spaces along with the nationally celebrated cocktail program at the brass bar in The Living Room, the whimsical cocktail lounge Citrus Club, treatments at our urban oasis, The Spa, as well as the curated boutique The Shop.

Recognized globally for its excellence, The Dewberry is known among teammates, guests, and the community as a leader in the field of hospitality. As a brand, The Dewberry teammates, experience, and brand are authentic, humble, and innovative operators driven to anticipate needs and exceed expectations.

Quick Apply

Refine Your Search

group rooms coordinator jobs in charleston sc

Group Rooms Coordinator

Customer Experience Coordinator - Mt. Pleasant, SC

Project Coordinator

Reservations Coordinator

Clinical Research Coordinator

ADMINISTRATIVE OPERATIONS COORDINATOR

Project Coordinator/Administrative Assistant

Onboarding & Training Coordinator

Mobile Lab Coordinator - Eastern US

Activities Director

Medical Assistant

Sales Coordinator

Med Tech

Periop-Procedural Coordinator I or II - Tissue Coordinator

Director of Banquets

Youth Flag Football Coordinator and Ref

Nursing Assistant

Youth Baseball coordinator

Sales Coordinator

Sport Coordinator Flag Football

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