Top 1663 Office support coordinator Jobs in Charlestown, Ma

Office Support Coordinator
Arcadia.io —Boston, MA
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Office
- Communication skills
14d
ADMINISTRATIVE COORDINATOR, Trustees Office
Boston University —Boston, MA
- Evenings as needed
- Customer service
- Mid-level
- Office
Office Coordinator/Administrative Assistant
Living Proof Inc —Boston, MA
- $70,000 - $80,000 a year
- Mid-level
- Office
- Analysis skills
12d
Member Support Coordinator
Interwell Health —Boston, MA
- Remote
- Administrative experience
- SharePoint
- Communication skills
Quick Apply
Office Assistant
Liberate —Boston, MA
- $25 - $30 an hour
- Part-time
- Office
- Communication skills
- Entry level
Administrative Coordinator - President's Office
Merck KGaA —Boston, MA
- $35 - $53 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- Paid time off
Operations Coordinator, Office of Continuing Education
Boston University —Boston, MA
- Weekends as needed
- Mid-level
- Office
- Bachelor's degree
13d
Administrative Coordinator, Office of Associate Dean of Research
Boston University —Boston, MA
- Mid-level
- US work authorization
Administrative Coordinator
Harvard University —Cambridge, MA
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- High school
- Travel reimbursement
- Commuter assistance
Office Coordinator
Zevra Therapeutics, Inc. —Boston, MA
- Full-time
- Bachelor of Science
- Mid-level
- Office
Office Coordinator
Gordon Rees Scully Mansukhani, LLP —Boston, MA
- $65,000 - $85,000 a year
- Urgently hiring
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Disability insurance
- Health insurance
Office Operations & Events Coordinator
Nexamp —Boston, MA
- $31 - $36 an hour
- Evenings as needed
- Microsoft Excel
- Data analysis skills
- Research
- Commuter assistance
- Paid holidays
5d
Administrative Assistant/Office Coordinator
Applied Invention LLC —Cambridge, MA
- $25 - $35 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
Quick Apply
Academic Programs Assistant 2
MIT —Cambridge, MA
- $32.00 - $38.50 an hour
- Full-time
- 5 years
- Mid-level
- Office
Receptionist / Office Coordinator
Egon Zehnder —Boston, MA
- $65,000 - $70,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Quick Apply
7d
Office & Facilities Coordinator - Pay starting at $29.45/hr
Stryker —Waltham, MA
- $29.45 - $40.42 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health savings account
- AD&D insurance
ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance
Boston University —Boston, MA
- Microsoft Excel
- HIPAA
- Research
- Employee assistance program
Digital Mail Coordinator
Canon Business Process Services, Inc. —Cambridge, MA
- $35 an hour
- Overtime
- Mid-level
- Office
- High school diploma or GED
- Employee discount
3d
Account Coordinator
BookBub —Boston, MA
- $52,000 - $55,000 a year
- Part-time
- Remote
- Research
- Communication skills
- Marketing
- Paid parental leave
- Health insurance
Administrative Coordinator
Howard Hughes Medical Institute —Boston, MA
- $71,940 - $90,000 a year
- Full-time
- 5 years
- Computer literacy
- Bachelor of Science
- Health insurance
- Retirement plan

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Office Support Coordinator

Arcadia.io -
Boston, MA

Apply Now

Job Details

Part-time
$25 - $30 an hour
14 days ago

Qualifications

Customer communication

Full Job Description

Arcadia is dedicated to happier, healthier days for all. We believe that there is a better healthcare world – one powered by data. Our platform transforms complex, diverse data into a unified foundation for health, helping organizations deliver better care, boost revenue, and lower costs.

We’re a team of fiercely driven individuals committed to making healthcare more sustainable—and we’re looking for passionate people to help us get there.

For more information, visit arcadia.io.

Why This Role Is Important to Arcadia

This role provides day-to-day operational support for a physical office location, ensuring a welcoming, well-stocked, and efficiently run workplace. Serves as the first point of contact for visitors and candidates and manages core office systems including supplies, food, meeting rooms and shared equipment.

What You'll Be Doing

Front Desk & Visitor Experience

Greet customers, guests, and candidates at the front desk; provide a professional and welcoming first impression
Register day badges for guests and manage visitor check-in processes via the office portal
Notify internal employees upon guest arrival

Conference Room & Scheduling Administration

Serve as portal administrator for office scheduling systems
Book and manage conference room reservations; resolve scheduling conflicts
Pick-up mail and process packages

Facilities & Kitchen Upkeep

Restock office supplies and kitchen food/beverage items on a routine schedule
Refresh kitchen throughout the day; run and empty the dishwasher
Maintain the coffee machine; troubleshoot basic issues and initiate vendor service calls when needed

Catering & Vendor Coordination

Coordinate lunch orders from the on-site vendor as needed, including collecting preferences and communicating headcounts
Serve as point of contact for food and facilities vendors for routine issues

Equipment Support

Assist with refreshing desk equipment (monitors, keyboards, peripherals) for new hires or workspace changes
Flag equipment issues to IT or the appropriate internal team

Working Conditions

Physical presence required during scheduled hours
Involves standing, light lifting (supply restocking), and movement throughout the office
Regular interaction with employees, visitors, and external vendors

What You'll Bring

Required:

Strong interpersonal skills; comfortable in a customer-facing role
High attention to detail and ability to manage multiple recurring tasks
Dependable, proactive, and comfortable working independently
Basic proficiency with scheduling or portal systems (e.g., Google Calendar, Microsoft Outlook, Tactic, Cove Building Portal)

Preferred:

Prior experience in office coordination, facilities support, or reception
Experience with vendor communication or ordering processes

What You'll Get

Be a part of a mission-driven company that is transforming the healthcare industry by changing the way patients receive care
Employee-driven programs and initiatives for personal and professional development
Become a member of the talented, energized, diverse, and purpose-driven Arcadian Community

$25 - $30 an hour

About Arcadia

Arcadia.io helps innovative providers and payers across the country transform healthcare to reduce cost while improving patient health. We do this by aggregating large amounts of disparate data, applying algorithms to identify opportunities to provide better patient care, and making those opportunities actionable by physicians at the point of care in near-real time. We are passionate about helping our customers drive meaningful outcomes. We are growing fast and have emerged as a market leader in the highly competitive population health management software market and have been recognized by industry analysts KLAS, IDC, Forrester, and Chilmark for our leadership. For a better sense of our brand and products, please explore our website.

Protect Yourself

If you have concerns about the authenticity of a job offer or recruitment-related communication claiming to be from Arcadia, we encourage you to verify by contacting us directly at (781) 202-3600 and select option 3. For more information, visit our website.

This position is responsible for following all Security policies and procedures in order to protect all PHI under Arcadia's custodianship as well as Arcadia Intellectual Properties. For any security-specific roles, the responsibilities would be further defined by the hiring manager.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

Refine Your Search

office support coordinator jobs in charlestown, ma

Office Support Coordinator

ADMINISTRATIVE COORDINATOR, Trustees Office

Office Coordinator/Administrative Assistant

Member Support Coordinator

Office Assistant

Administrative Coordinator - President's Office

Operations Coordinator, Office of Continuing Education

Administrative Coordinator, Office of Associate Dean of Research

Administrative Coordinator

Office Coordinator

Office Coordinator

Office Operations & Events Coordinator

Administrative Assistant/Office Coordinator

Academic Programs Assistant 2

Receptionist / Office Coordinator

Office & Facilities Coordinator - Pay starting at $29.45/hr

ADMINISTRATIVE COORDINATOR, HR Faculty Staff Assistance

Digital Mail Coordinator

Account Coordinator

Administrative Coordinator

I want to receive the latest job alert for office support coordinator in charlestown, ma

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