Top 3 Event planning assistant Jobs in Cherry Hill Nj

Venue Assistant Coordinator
Founders Grove —Magnolia, NJ
- From $24 an hour
- Extended hours
- Background check
- Mid-level
- Supervising experience
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Special Events Assistant
Toussaint Productions —Philadelphia, PA
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
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Venue Assistant Coordinator

Founders Grove
Magnolia, NJ

Quick Apply

Job Details

Full-time
From $24 an hour

Qualifications

Customer communication
Teamwork
Interpersonal skills
Attention to detail
Organizational skills
Delegation

Full Job Description

Founders Grove is a new venue looking for a Venue Team Lead is a key leadership role responsible for supporting the day-to-day operations of the venue, overseeing event execution, and ensuring an exceptional client and guest experience from planning through event day. This position serves as a bridge between venue management, clients, vendors, and event staff, helping to keep operations organized, timelines on track, and service standards high.

The ideal candidate is organized, hospitality-driven, calm under pressure, and experienced in event planning, client relations, and team leadership. This role requires strong communication skills, attention to detail, and the ability to confidently manage both people and logistics in a fast-paced event environment.

Availability Requirements

Must be available Wednesday through Sunday
Must be available to work evenings, weekends, and event days
Flexibility to work extended hours during weddings, private events, venue tours, and peak season

Key Responsibilities & Event Planning

Assist with event planning and pre-event coordination for weddings and private events.
Event timelines, floor plans, rental details, and vendor logistics to ensure event readiness and oversee event throughout the day into close of the event.

Event Day Leadership & Operations

Serve as the on-site lead for weddings and events, ensuring the venue is prepared and operating smoothly
Assist with event setup, room flips, ceremony and reception transitions, and overall flow of the day
Coordinate with caterers, bartenders and other vendors to ensure timelines are followed
Monitor venue presentation, cleanliness, safety, and service standards throughout each event
Support opening and closing procedures, including staff assignments, final venue checks, and event wrap-up

Team Leadership & Management

Lead, support, and communicate clearly with venue staff during setup, event service, and breakdown
Assist management with staffing coordination, workflow improvements, and maintaining smooth event operations
Promote a positive, professional, and team-oriented work environment

Hospitality & Client Relations

Deliver a warm, polished, and professional client experience from initial planning through event completion
Build strong relationships with clients, families, and vendors while representing the venue in a positive and professional manner
Handle questions, concerns, and last-minute changes with professionalism and excellent customer service
Ensure clients feel supported, informed, and cared for throughout their venue experience

Administrative & Venue Support

Assist with venue scheduling, event documentation, planning notes, and internal checklists
Maintain organized records of client details, timelines, vendor information, and event-day notes
Support venue tours, inquiries, and follow-up communication as needed
Help uphold venue policies, operational standards, and service expectations

Qualifications

2+ years of experience in event planning, venue management, hospitality, catering, or a related client-facing role preferred
Strong background in event execution, hospitality, client relations, and team management
Experience working weddings, private events, or high-touch hospitality events strongly preferred
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to multitask, problem-solve, and remain calm under pressure
Comfortable leading teams, managing timelines, and making real-time decisions during events
Proficient with email communication, planning documents, timelines, and event coordination tools
Able to lift, move, and assist with event setup as needed
Reliable transportation and consistent availability Wednesday–Sunday required
overseeing bridal suite / venue & events
staff training + opening/closing checklists
tour support + planning meetings

Pay: From $24.00 per hour

Work Location: In person

Quick Apply

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event planning assistant jobs in cherry hill nj

Venue Assistant Coordinator

Special Events Assistant

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