Top 18 School administration Jobs in Chester County Pa

Executive Administrative Assistant to the Director of Business Administration
Coatesville Area School District —Thorndale, PA
- Full-time
- Mid-level
- Office
- Typing
Secretary to the Director of Information Technology
West Chester Area School District —Exton, PA
- Office
- High school diploma or GED
- Public school
Substitute Clerical/Administrative Support
Downingtown Area School District —Downingtown, PA
- Online Application
- High school diploma or GED
- Computer skills
- Public school
Full Time Administrative Assistant for the Director of Operations & Director of Transportation
Conestoga Valley School District —Leola, PA
- Full-time
- Office
- High school diploma or GED
- Analysis skills
Quick Apply
21h
Temporary Sub Secretary North End
Pottstown School District —Pottstown, PA
- $18.30 an hour
- Full-time
- Mid-level
- 3 years
- High school diploma or GED
1.0 Secretary to Assistant Principals - East High School
West Chester Area School District —West Chester, PA
- From $21.80 an hour
- Microsoft Excel
- High school
- Office
1.0 Secretary to the Instructional Technology Department
West Chester Area School District —Exton, PA
- Computer literacy
- Office
- High school diploma or GED
5d
Receptionist
Primrose School of Royersford —Royersford, PA
- $17 - $18 an hour
- Full-time
- School experience
- Office
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
5d
Upper School Administrative Assistant
Westtown School —West Chester, PA
- Part-time
- School experience
- Mid-level
- Residential
Quick Apply
Secretary Special Education
Oxford Area School District —Oxford, PA
- $18.75 an hour
- Part-time
- School experience
- Microsoft Excel
- Office
Administrative Assistant Childcare
Kiddie Academy of Collegeville,PA —Collegeville, PA
- From $40,000 an hour
- Full-time
- Childcare
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
2h
Secretary
Warwick School District —Lititz, PA
- From $16.34 an hour
- Part-time
- Office
- 3 years
- High school diploma or GED
- Paid holidays
- Paid time off
Non-Instructional Aide (Clerical)
Avon Grove School District —West Grove, PA
- $16.32 an hour
- Monday to Friday
- Office
- High school diploma or GED
- Conflict management
(3) Non-Instructional Aides (Clerical)
Avon Grove School District —West Grove, PA
- $16.32 an hour
- Monday to Friday
- School experience
- High school
- Office
Special Education Office Assistant
Unionville-Chadds Ford School District —West Chester, PA
- $17.61 an hour
- Part-time
- Word processing
- Office
- High school diploma or GED
8d
Front Desk Representative
Goldfish Swim School - Oaks —Oaks, PA
- $15 - $16 an hour
- Part-time
- CPR Certification
- Experience working with children
- First Aid Certification
- Employee discount
- Opportunities for advancement
Quick Apply

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Executive Administrative Assistant to the Director of Business Administration

Coatesville Area School District -
Thorndale, PA

Apply Now

Job Details

Full-time

Qualifications

Accounting systems
Accounting and finance experience
Typing
Productivity software

Full Job Description

This position will organize, prioritize, and coordinate all activities, projects, and daily work flow of the Business Administrator's office by providing administrative support. They also serve as the assistant to the Secretary to the Board to be responsible to keep a correct and proper record of all proceedings of the Board and keep such accounts as required by the School Code.

Essential Job Responsibilities:

Organize data relative to the office function of the Business Administrator.
Function as liaison among the administrative, supervisory and support staffs and the Business Administrator.
Communicate efficiently and effectively, via telephone, correspondence and follow up.
Process in a timely manner communications necessary for the operation of the Business Administrator’s office.
Provide secretarial support in all ways needed by the Business Administrator.
Scheduling of group and individual appointments.
Rely on experience and judgment to work independently to prepare routine and advanced correspondence including, but not limited to, letters, reports, contracts, policies, and board related materials.
Process invoices for purchase orders submitted to the Business Office for payment.
Process registrations for conferences, seminars, and workshops, and make travel arrangements and reservations for staff and board members as required.
Maintain subscriptions and process invoices for the business office.
Maintains filing for the business office.
Order and maintain inventory of supplies for the central business office.
Maintain liaison between the public and the school district.

Perform all other such duties as may be assigned by the Business Manager.
Prepare memos, letters, reports, agendas, schedules, records and minutes as required.
Answer telephones; respond to questions, and forward calls as needed.
Duplicate and distribute materials as needed.
Meet and screen visitors for the Director of Business Administration, Asst of Business Administration, and Accounting department.
Receive, screen, and reroute mail for the Business Office.
Place copier service calls when required.
Create check requests for the Business Office as required.
Send electronic correspondence to staff, Board members, and schools.
Other duties as assigned by the Director of Business Administration.
Gather items for monthly board & committee meetings.
Maintain official minute books for auditing purposes.
Develop the Finance agenda with the Business Manager.
Collect and assemble materials for duplication and distribution at school board and committee meetings.
Advertise and post legal notices to newspapers and district website regarding regular and special school board meetings’ dates & cancellations, invitations to bid, and other related information as required.
Prepare and send public & legal notices, bid invitations, regular and special school board and committee meeting notices for immediate release to local & non-local newspaper agencies.
Prepare school board agendas, minutes, web postings, and related materials for school board directors and administrators.
Responsible for obtaining board approved contract signatures from board president and secretary.
Maintain an index of board agencies, minutes, and related correspondence on the shared hard drive.

Qualifications:

Experience with accounting/finance
Must type at least 50WPM
Proficient with Microsoft Office Suite
Experience with financial and accounting software

External Candidates: You must upload required clearances. This includes the Act 34 (State Criminal Clearance), Act 151 (Child Abuse) and Act 114 (FBI Clearance). All Clearances must be within 1 year of application date. Candidates not providing updated clearances will not be considered for employment

Apply Now

Refine Your Search

school administration jobs in chester county pa

Executive Administrative Assistant to the Director of Business Administration

Secretary to the Director of Information Technology

Substitute Clerical/Administrative Support

Full Time Administrative Assistant for the Director of Operations & Director of Transportation

Temporary Sub Secretary North End

1.0 Secretary to Assistant Principals - East High School

1.0 Secretary to the Instructional Technology Department

Receptionist

Upper School Administrative Assistant

Secretary Special Education

Administrative Assistant Childcare

Secretary

Non-Instructional Aide (Clerical)

(3) Non-Instructional Aides (Clerical)

Special Education Office Assistant

Front Desk Representative

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