Top 20 Meeting planner Jobs in Chicago, Il

Meeting Planner
Rotary International —Evanston, IL
- $79,200 - $88,000 a year
- Customer service
- 5 years
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Senior Meeting Planner
American College of Surgeons —Chicago, IL
- $83,000 - $92,000 a year
- Weekends as needed
- Hybrid work
- Surgery
- 5 years
- Research
- 403(b) matching
- Paid holidays
Quick Apply
10d
Senior Meeting Planning & Hospitality Specialist
William Blair —Chicago, IL
- $93,900 - $115,000 a year
- Microsoft Excel
- 5 years
- Office
8d
Experience Services Meeting & Events Manager
US AMR-Jones Lang LaSalle Americas, Inc. —Chicago, IL
- $80,900 - $117,000 a year
- Online Application
- Background check
- Google Workspace
- Computer literacy
- Paid parental leave
- Paid holidays
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10d
Conference and Meeting Planner
ALPHA KAPPA ALPHA SORORITY, INC. —Chicago, IL
- Overtime
- Marketing
- Mid-level
- Office
Manager, Meetings
Institute of Food Technologists —Chicago, IL
- $85,000 - $100,000 a year
- Full-time
- Hybrid work
- 5 years
- Bachelor of Science
- Organizational skills
- Profit sharing
- Paid holidays
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Meeting Logistics and Events Specialist
American College of Surgeons —Chicago, IL
- $67,100 - $75,000 a year
- Email
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Surgery
- 403(b) matching
- Paid holidays
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Corporate Conferences & Events Technology Specialist
Northern Trust Corp. —Chicago, IL
- $95,600 - $162,400 a year
- Full-time
- Hospitality
- Customer service
- 5 years
- Health insurance
- Dental insurance
Conference Senior Coordinator
Smithbucklin —Chicago, IL
- $74,000 - $84,000 a year
- Overtime
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
Specialist, Conference Programs
Alzheimer's Association —Chicago, IL
- $70,000 - $82,000 a year
- Weekends as needed
- Mid-level
- Office
- Microsoft Office
- Paid holidays
- Disability insurance
Mgr Conference and Events
InterContinental —Chicago, IL
- $32.15 - $39.79 an hour
- Weekends as needed
- Inventory management
- Writing skills
- Basic math
Associate Director of Meetings & Events
Loews Chicago Hotel —Chicago, IL
- $67,800 - $84,700 a year
- Weekends as needed
- Hotel
- Mentoring
- Senior level
- Paid holidays
- Health insurance
Quick Apply
Executive Meeting Manager
Embassy Suites by Hilton Chicago Downtown River North —Chicago, IL
- $60,000 - $66,000 a year
- Full-time
- Mid-level
- Hotel
- US work authorization
- 401(k)
- Employee discount
Quick Apply
Meetings Manager, Consolidated Services
National Council of State Boards of Nursing —Chicago, IL
- $69,000 - $80,000 a year
- Full-time
- Hybrid work
- Customer service
- 5 years
- Office
Quick Apply
Meeting Supervisor (live meeting/pharma agency exp required)
EVERSANA INTOUCH —Chicago, IL
- $65,000 - $93,000 a year
- Full-time
- Mid-level
- Bachelor's degree
- Team management
Quick Apply
Head of Data & Apps Tradeshow & Conference Strategy, Manager
Tempus —Chicago, IL
- $100,000 - $125,000 a year
- Full-time
- Google Workspace
- Marketing
- Bachelor of Science
- Health insurance
Education & Meetings Coordinator
American College of Prosthodontists —Rosemont, IL
- $58,000 - $63,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Microsoft Office
- Profit sharing
- Paid holidays
Quick Apply
Executive Meeting Manager
Chicago Marriott Oak Brook —Oak Brook, IL
- $62,000 - $65,000 a year
- Full-time
- Computer literacy
- Mid-level
- Hotel
- Paid holidays
- Disability insurance
Quick Apply

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Senior Meeting Planner
American College of Surgeons —Chicago, IL
Collaborate with ACS staff liaisons, volunteer leadership, and program committees to develop meeting strategies, logistics plans, and program enhancements.
$83,000 - $92,000 a year
Quick Apply
10d
Senior Meeting Planning & Hospitality Specialist
William Blair —Chicago, IL
Liase between hotel and venue contacts for room/site selection, hotel room blocks, event space set-up, food and beverage selections, and more.
$93,900 - $115,000 a year
8d

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Conference Services Supervisor
Aramark —Columbus, OH
Assists all guests in a cordial and pleasant manner. As part of the setting and resetting of the rooms they are to make sure the rooms meet every standard…
$22 - $23 an hour
Director of Conference Services & Communications
Ohio Christian University —Circleville, OH
Organizations to coordinate events and other issues related to the conference services. ? Communicating with departments and staff within the university and…
9d

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Meeting Planner

Rotary International -
Evanston, IL

Quick Apply

Job Details

$79,200 - $88,000 a year

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Flextime
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Vendor relationship building
Space allocation
Event scheduling
Vendor relationship management
Vendor contract management
Managing projects
Event customer service
Project planning phase
Program budgeting

Full Job Description

Job Title: Meeting Planner

Area: Meetings & Events

Reports to: Manager of Global Events & Experience

Classification: Exempt

Location: Evanston, IL

This position is designated as Hybrid – Fixed Days and will regularly work in the office an average of 3+ days a week – with a set schedule. Managers may require team members to work on the same schedule to encourage collaboration. Rotary is under the jurisdiction of Illinois employment laws; we require all employees to live within reasonable daily commuting distance to Evanston.

Organization Overview

Rotary is a membership organization that unites people from all continents and cultures who take action to deliver real, long-term solutions to pressing issues facing our communities and the world. Each year, Rotary members expand their networks, build lasting relationships, and invest more than $300 million and 16 million volunteer hours to improve lives and create positive change in the world. In exchange for hard work and dedication in support of Rotary’s clubs, members and other participants, and their humanitarian service projects, our employees receive competitive salaries, flexible schedules, comprehensive benefits, and job enrichment. To learn more, visit http://www.rotary.org.

Rotary’s Commitment to Belonging

At Rotary, we foster a welcoming environment where all employees are valued and empowered. We are dedicated to creating meaningful opportunities and supporting the growth and well-being of our team. Join us in building a world where everyone can unite, take action, and create lasting change.

Position Overview

This position supports the Global Events & Experience team, responsible for planning and supporting a portfolio of events at Rotary. You will have the opportunity to provide full-service support for small to mid-size meetings, while being a contributing member of Rotary’s largest events: International Assembly, International Convention, and the triennial Council on legislation. Your contribution will serve to advance Rotary’s mission in face-to-face and virtual environments.

You Will Have

Bachelor’s degree or equivalent
5+ years of experience in meeting planning
Certified Meeting Professional (CMP) designation is preferred
Prior experience in association meeting planning, hotel account management or hotel banquet experience is a distinct advantage
Familiarity with meeting planning software Social Tables, eShow, or equivalent
Experience planning and executing small to midsize meetings, including RFP development, vendor contracting, meeting specs, AV / F&B planning and on-site operations
Strong budgeting and financial management skills, including forecasting, reforecasting and invoice reconciliation
Ability to develop timelines, project plans, space allocation documents and Banquet Event Orders (BEOs) with accuracy and attention to detail
Strong customer-service mindset, with the ability to collaborate effectively with staff, vendors, and stakeholders
Execllent written and verbal communication skills across diverse audiences
Strong organizational skills, with the ability to manage multiple priorities while maintaining a high attention to detail
Problem-solving orientation with the ability to navigate complex situations and adapt as event needs evolve

You Are Good At

Building relationships, gathering requirements, and understanding stakeholder needs with professionalism and service
Translating event objectives into clear specifications, timelines, and deliverables.
Maintaining calm, accuracy, and sound judgement in fast-paced or high-pressure environments
Working collaboratively across internal and external teams to execute high-quality meetings that reflect Rotary’s mission and standards.

You Will Be Responsible For

Meeting Planning & Execution

Planning and managing assigned meetings, including needs assessments, site visits, project timelines and specification (spec) development
Coordinating with both internal and external stakeholders on event needs, objectives and budget allocations
Building budgets and reforecasts, reconciling invoices according to policies and procedures
Traveling both domestically and internationally, several times per year to manage and/or support events
Overseeing on-site operations, room setups and vendor service delivery
Coordinating meeting room specs, BEO’s, floorplans, and communication of all event requirements

Vendor & Venue Management

Developing and issue RFP’s for venues and service providers; compile bids and prepare recommendations.
Maintaining vendor contact lists, resources and reference materials
Travelling both domestically and internationally several times per year for site visits that include meetings with venues as well as service providers

Project Tracking & Reporting

Tracking meeting progress using SharePoint or other project management tools
Providing regular updates to stakeholders and managers in both live as well as written formats

Leadership Attributes

Communication: Be open to receiving ideas from diverse viewpoints and able to communicate messages so that they are universally understood.
Collaboration: Builds partnerships and works jointly with others to meet shared objectives.
Productivity: Able to generate results that moves Rotary toward achieving its goals.
Accountability: Have a clear sense of ownership and take personal responsibility for actions.
Adaptability: Respond to changes willingly and recognize when to adjust based on the situation.

Salary Range

$79,200 - $88,000

Why work for Rotary?

Generous medical, dental, and vision benefits package
Progressive 401k matching contributions
Above market and generous paid time off package
Tuition reimbursement
Professional development opportunities
On-site cafeteria and coffee bar with special pricing for Rotary employees
Flextime-several different work schedules to choose from
Close to CTA, Metra, a variety of stores, and many food options

Please note:

Rotary does not provide VISA sponsorship or relocation assistance.

Quick Apply

Refine Your Search

meeting planner jobs in chicago, il

Meeting Planner

Senior Meeting Planner

Senior Meeting Planning & Hospitality Specialist

Experience Services Meeting & Events Manager

Conference and Meeting Planner

Manager, Meetings

Meeting Logistics and Events Specialist

Corporate Conferences & Events Technology Specialist

Conference Senior Coordinator

Specialist, Conference Programs

Mgr Conference and Events

Associate Director of Meetings & Events

Executive Meeting Manager

Meetings Manager, Consolidated Services

Meeting Supervisor (live meeting/pharma agency exp required)

Head of Data & Apps Tradeshow & Conference Strategy, Manager

Education & Meetings Coordinator

Executive Meeting Manager

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