The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
The Receptionist/Office Assistant needs to be fully bilingual (English/Spanish) as well as fully knowledgeable in computers (especially Microsoft Office, Word, Excel and how to use the internet) and be familiar with the policies of the Catholic Church.
He/she will work collaboratively with the other members of staff, especially the other Parish Secretary(s)/Receptionist(s) as well as the Operations Director. Her/his overall supervisor is the Pastor and immediate supervisor is the Operations Director.
The hours he/she works will be spent as the parish receptionist/assistant and as needed, helping other staff members with tasks as needed or delegated.
Description
- Greet callers and guests, take messages and route calls as appropriate.
- Respond to callers and guests by providing general information and assistance with regards to parish
activities.
- Provide a high level of hospitality to parishioners and non-parishioners.
- Perform office functions including, but not limited to, copying, scanning, faxing, filing mail sorting and scheduling of meetings.
- Record parishioner donations in Parish Data System (PDS).
- Maintain parish files in an orderly and timely fashion.
- Record sacramental records and provide copies when requested following Archdiocesan guidelines.
- Record mass intentions to be celebrated.
- Receive and record payments for mass intentions, weddings and funerals and votives per Archdiocesan and parish policies.
- Prepare correspondence and reporting using Microsoft Office and Google Docs programs. May draft correspondence for pastor’s signature.
- Prepare special mailings and other projects.
- Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
- Assist in the preparation of the weekly bulletin.
- Other assignments and projects as assigned by the pastor.
Requirement
- Experience in parish or business office setting, or equivalent combination of relevant education and related work experience.
- Strong demonstrated knowledge of Microsoft Office products.
- Excellent organizational and time management competencies.
- Strong verbal and written communications, organizational, multi-tasking and interpersonal skills.
- Ability to work in team environment and has a “Service Mindset” when working with others.
- Able to identify issues and propose recommendations/solutions.
- Can be entrusted with highly confidential information.
- Strong drive to achieve results.
- Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
- Available to work afternoons and weekends.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here (https://archchicago-my.sharepoint.com/personal/bfitzgerald_archchicago_org/_layouts/OneNote.aspx?id=%2Fpersonal%2Fbfitzgerald_archchicago_org%2FDocuments%2FBetty%20%40%20Archdiocese%20of%20Chicago&wd=target%28TA%20Opportunities.one%7C6B29C5AA-D788-4841-B9EF-B6EC0632EB87%2FPay%20Transparency%20Paragraph%7C29967BCE-038B-450E-8A02-C2BFD027398B%2F%29%20onenote:https://archchicago-my.sharepoint.com/personal/bfitzgerald_archchicago_org/Documents/Betty%20@%20Archdiocese%20of%20Chicago/TA%20Opportunities.one#Pay%20Transparency%20Paragraph§ion-id={6B29C5AA-D788-4841-B9EF-B6EC0632EB87}&page-id={29967BCE-038B-450E-8A02-C2BFD027398B}&object-id={1FAB1D20-8C6F-4CFE-AB99-A7740F4A9345}&B).
This position has a salary of - $16.20 per hour. An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
