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Rights Manager

Word on Fire -
Elk Grove Village, IL

Apply Now

Job Details

Full-time | Contract
$75,000 - $100,000 a year

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Vision insurance
Retirement plan

Qualifications

Computer operation
Correspondence management
Google Sheets
Google Docs
Process design
Project task coordination
Managing projects
Cross-functional communication

Full Job Description

Rights Manager

Reports to Compliance Director

Word on Fire Catholic Ministries is a nonprofit global media apostolate that supports the work of Bishop Robert Barron and reaches millions of people to draw them into—or back to—the Catholic faith.

The Rights Manager serves Word on Fire (WOF) by overseeing rights management across all intellectual property (including books, digital content, video, audio, and other media) in the ministry. The Rights Manager ensures that all third-party content used by Word on Fire is properly licensed and that Word on Fire’s own intellectual property is responsibly managed and protected.

Location: Elk Grove Village, IL

Employment Type: Full-time

Responsibilities

Contract Lifecycle & Rights Management

Assist in the configuration of a centralized system for tracking all Word on Fire licensing agreements across all media platforms
Monitor contract terms, including expiration dates, print runs, and usage limits
Manage renewals of licensing agreements as needed
Maintain accurate records and reports of all rights-related agreements across books, digital content, video, audio, and other media
Ensure compliance with all contractual obligations across departments

Third Party Permissions & Licensing

Manage all requests to license third-party content (text, images, video, audio, music, etc.) for Word on Fire projects
Coordinate with Publishing, Design, and other departments as appropriate, to facilitate permissions requests (e.g., excerpts for books, anthologies, or media projects)
Identify rights holders, initiate contact, negotiate terms when needed, and execute agreements
Track all correspondence and documentation related to permissions
Ensure all licensed materials are properly credited and compliant with contract terms

Incoming Rights Requests

Respond to external requests to reproduce or excerpt Word on Fire content across all media formats
Evaluate requests in light of organizational policies and existing agreements
Draft and execute licensing agreements for approved uses

Software Rights

Assist Compliance Director with monitoring of software licensing for third-party software licenses and WOF-licensed software

Requirements

5 years of rights management experience (publishing or media industry preferred)
Strong commitment to the mission of Word on Fire and promoting high-quality, diverse Catholic media products
Exceptional organizational skills and attention to detail
Experience managing rights in a creative environment
Prior experience establishing processes
Ability to manage multiple projects simultaneously and meet deadlines
Strong written communication skills, especially in professional correspondence and relationships
Familiarity with basic legal/contract terminology, workflows
Comfort with using technology to track rights usage through a process- and systems-based approach
Proficiency in Google (especially Docs and Sheets) and Microsoft Office (especially Excel and Word)

Preferred Qualifications

Experience in publishing, media, or intellectual property management
Familiarity with rights and permissions workflows in book publishing
Familiarity with systems including but not limited to Ironclad and Firebrand
Experience with contract management systems or databases

Physical Requirements

Ability to sit or stand for extended periods of time
Constantly operates a computer and other office equipment which involves frequent repetitive motions of the hands and wrists
Ability to work in an open-office environment with moderate noise levels (e.g., computers, printers, conversations/calls, and light traffic)
Must be able to inspect documents, view computer screens for extended periods, and navigate software interfaces to perform duties as assigned
Frequent communications with internal and external partners; must be able to exchange accurate information, requiring clear speech and the ability to hear or understand verbal communication

Compensation and Benefits

The estimated base pay range for this position is $75,000 - $100,000 annually. Word on Fire determines individual compensation on several factors, including but not limited to, experience, skills, alignment with the role’s responsibilities, and geographic location. This role may be eligible for annual merit increases based on individual performance.

Word on Fire offers its team members a robust benefits package that includes:

Several 100% Word on Fire-paid insurance benefits: life, short-term disability, and long-term disability
Other insurance benefits: medical, dental, vision, HSA, FSA, accident, critical illness, and hospital indemnity
A retirement plan with a 3% target employer contribution
Generous paid time off and paid holidays
Paid parental leaves at 100% of base salary
Access to Word on Fire’s incredible wealth of content and resources and more!

Word on Fire is founded upon and intent on prioritizing its Catholic religious mission and principles above all else. Word on Fire's religious mission may therefore require that it make employment decisions based on an individual's religion and adherence to the principles of the Catholic Church.

Apply Now

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