Since 1969, PBM Supply & MFG. Inc. has been a family-owned and operated business built on hard work, stability, and lasting success. For over five decades, we've provided a dependable place for people to grow their careers, weathering change while staying true to the values that built our company.
When you join our team, you become part of a legacy of longevity and trust. We believe in fostering a workplace where loyalty and collaboration come first, giving every team member the chance to build a lasting career with us. With decades of stability behind us and a strong foundation for the future, PBM Supply & MFG. Inc. offers the kind of security and consistency that's hard to find today.
If you're looking for a workplace where you can put down roots and build a long-term career, PBM Supply & MFG. Inc. is where you belong. Come grow with us!
Reports To: HR / Office Manager
Employment Type: Full-Time
We Offer
- Competitive pay
- Health, dental, and vision benefits
- Paid time off and holidays
- A direct partnership with leadership and a real opportunity to shape accounting processes and grow with the company
Position Summary
We are seeking a detail-oriented, trustworthy, and self-motivated Bookkeeper & Accounts Receivable Specialist to join our team. This role is a unique opportunity to partner directly with leadership to establish best practices and make meaningful changes in our accounting function. You will manage the full accounts receivable cycle, handle bookkeeping and financial close, process customer credit applications, and provide administrative support to keep daily operations running smoothly. Accounts Payable is managed by an existing team member you will collaborate with closely. The right person thrives with ownership, is comfortable leaning into process and controls leadership, and is eager to grow with the organization.
Key Responsibilities
Accounts Receivable
- Oversee the billing and invoicing pipeline, primarily in Odoo, similar to SAP or Oracle
- Process and post daily customer payments including checks, ACH, wire transfers, and credit card payments
- Prepare and make bank deposits; reconcile deposit records to bank receipts
- Manage Net 30 payment terms; monitor aged receivables and drive collections
- Handle billing disputes and produce AR aging reports for management
- Apply credits, returns, and adjustments to customer accounts
- Communicate with customers regarding billing inquiries, discrepancies, and payment arrangements
Credit Application Processing
- Receive, review, and process new customer credit applications in a timely manner
- Verify business and trade references, pull credit reports, and assess creditworthiness
- Communicate with applicants to collect missing information or documentation
- Present findings and recommendations to management for credit limit approval
- Set up approved accounts in the system with appropriate credit terms and limits
- Maintain accurate and confidential records of all credit applications and decisions
- Periodically review existing customer credit limits and recommend adjustments based on payment history
- Communicate approved or denied credit decisions to customers and internal sales staff professionally
Bookkeeping & Close
- Maintain the general ledger and perform account reconciliations
- Perform bank and credit card reconciliations; monitor cash flow
- Prepare financial reports including P&L and balance sheet
- Lead month-end, quarter-end, and year-end close in partnership with our CPA
- Coordinate year-end 1099 preparation for contractors in collaboration with the AP team
Financial Controls
- Help establish and maintain approval workflows, audit trails, and segregation of duties
- Identify gaps in existing processes and recommend improvements
- Support external audits and provide documentation as requested
- Maintain organized and accurate financial records in compliance with company policy
This position combines financial administration with front-office support, requiring close collaboration with HR to oversee payroll processing through Paychex and ensure that payroll taxes and sales tax filings are completed and paid on time, along with assisting with additional tax compliance tasks as needed. It also serves as the first point of contact for the office, answering phones, directing calls, and greeting visitors in a professional manner. Responsibilities extend to managing incoming and outgoing mail, including scanning and filing documents, and maintaining organized digital and physical filing systems. The position further involves ordering office supplies, coordinating with vendors, and providing general administrative support to management and other departments as needed, with opportunities to contribute to special projects and process improvements along the way.
Qualifications
- 3+ years of experience in full-charge bookkeeping, accounts receivable, or a related accounting role
- Must be in office, this job cannot be done outside the office
- Prior experience processing credit applications or working with credit and collections preferred
- Experience with Odoo or similar ERP/accounting platforms strongly preferred; willingness to learn required
- Proficiency in Microsoft Excel and general comfort with accounting software
- Familiarity with Paychex or similar payroll platforms a plus
- Familiarity with business credit reporting tools (Dun & Bradstreet, Experian Business, or similar) a plus
- Must be able to work within deadlines and focus on tasks
- Solid understanding of general ledger accounting, reconciliations, and financial close processes
- Strong attention to detail and high degree of accuracy in data entry and record-keeping
- Excellent organizational and time management skills; ability to manage multiple priorities independently
- Strong verbal and written communication skills; comfortable working directly with leadership
- Trustworthy and discreet in handling sensitive financial information; references and background check required
- Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred but not required
Pay: $25.00 - $30.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
Education:
Experience:
- Bookkeeping and AR: 3 years (Preferred)
Work Location: In person
