Top 20 Senior administrative Jobs in Chula Vista Ca

Senior Admin Partner to CEO
Illumina —San Diego, CA
- $47.30 - $70.96 an hour
- Full-time
- Hybrid work
- Background check
- Microsoft Outlook
- Office
- Dental insurance
- Paid time off
12d
Senior Administrative Specialist–Milpers
Allied Technologies and Consulting, LLC —San Diego, CA
- Full-time
- 1 year
- Senior level
- Communication skills
- Military leave
Senior Administrative Assistant
City of Poway, CA —Poway, CA
- $67,431.73 - $81,963.65 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- AD&D insurance
- Disability insurance
4d
Administrative Assistant Senior Sales
Marriott International, Inc —San Diego, CA
- $31.22 an hour
- Full-time
- Word processing
- Mid-level
- Office
18h
Senior Administrative Assistant–Manpower/On-Site Supervisor
Allied Technologies and Consulting, LLC —San Diego, CA
- Full-time
- Mid-level
- SharePoint
- In-person
Executive Assistant
St. Paul's Senior Services —San Diego, CA
- $59,800 - $99,600 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- 403(b) matching
- Health insurance
Quick Apply
Receptionist in Memory Care
Paradise Village —National City, CA
- Part-time
- English
- High school diploma or GED
- Guest services
- Health insurance
- Dental insurance
Quick Apply
Senior Administrative Services Manager (IRB Administrator)
VENESCO, LLC —San Diego, CA
- Full-time
- Management
- Writing skills
- Windows
Quick Apply
Sr Sales Support Coordinator
CBRE —San Diego, CA
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)
InfiniSource Consulting Solutions —San Diego, CA
- Full-time
- English
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Senior Field Office Coordinator
BNBuilders —San Diego, CA
- $90,000 - $100,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Construction site
- Paid parental leave
- Health savings account
22h
Caregiver Liaison and Admin Friday to Tuesday
Cheer Home Care —La Jolla, CA
- $23 - $25 a year
- Full-time
- Older adults
- Front desk
- Entry level
- Paid holidays
- Health insurance
Quick Apply
Senior Data and Quality Assurance Specialist
International Rescue Committee —San Diego, CA
- $27.08 - $30.56 an hour
- Weekends as needed
- Hybrid work
- English
- Mid-level
- Office
- 403(b) matching
- Disability insurance
Sr. Office Services Associate
RR Donnelley —San Diego, CA
- From $22.50 an hour
- Full-time
- Hospitality
- Pass drug screening
- Mid-level
- Disability insurance
- Health insurance
Quick Apply
Senior Business Analyst – Research Administration and Compliance
Streamlyne —San Diego, CA
- Email
- Remote
- Classroom
- 5 years
- SQL
Veterinary Receptionist (Care Coordinator) - Kearny Mesa Veterinary Center
PetVet Care Centers —San Diego, CA
- $18.30 - $22.36 an hour
- 18 years or older
- High school diploma or GED
- Entry level
- Paid parental leave
- Health insurance
Quick Apply
11d

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Senior Admin Partner to CEO

Illumina -
San Diego, CA

Apply Now

Job Details

Full-time
$47.30 - $70.96 an hour
12 days ago

Benefits

Dental insurance
Paid time off
Vision insurance
Retirement plan

Qualifications

Microsoft Outlook
Executive administrative support
High school diploma or GED
Expense reports
Managing executive calendars

Full Job Description

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Summary

The Senior Administrative Partner provides support to the Chief Executive Officer. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment.

The role provides high-level administrative and analytical support in a fast-paced, highly confidential environment. Responsibilities include partnering across functions and stakeholders to coordinate activities, gather and synthesize information, prepare reports and materials, and support informed decision-making through proactive execution. Effective performance in this position requires sound judgment, initiative, discretion, and the ability to work effectively with stakeholders at all levels of the organization.

Responsibilities:

Reports to CEO and supports department / function
Partners closely with the CEO and Executive Leadership Team to coordinate priorities, communications, and operating rhythms in addition to coordinating Executive Leadership Team meetings, agendas, materials, action items, and follow-up
Builds strong relationships with Board members and stakeholders, ensuring seamless coordination, exceptional service, and the highest standards of confidentiality and professionalism
Demonstrates a deep understanding of Executive Leadership Team preferences, leadership priorities, operating styles, and organizational dynamics to anticipate needs, influence outcomes, facilitate alignment, and represent the CEO with professionalism, discretion, and sound judgment
Serves as the primary point of contact for the Board of Directors, overseeing communications, meeting planning, logistics, materials, and follow-up activities.
Establishes and models best practices for the Senior Administrative Partner and Global Administrative Partner community, fostering collaboration, professionalism, and operational excellence across the organization
Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics
Prepares reports by collecting and analyzing information
Answers, screens and directs telephone calls
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
Organizes, reconciles and submits expense reports in Concur
Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values
Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally
Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications
Completes operational requirements by scheduling and assigning administrative projects; expediting work results
Manages confidential information which requires utmost discretion and adherence to corporate governance policies
Organizes and plans a variety of events including conferences and meetings

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs

Requirements:

Typically requires a minimum of 10 years of related experience with at least 5+ years supporting C-level Executives. 2-3 years’ experience supporting the CEO, preferred
Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level
Requires a High School Diploma or GED; Bachelor’s degree preferred
Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration
Must have a high level of proficiency in Outlook, Word, Excel and Power Point

#LI-ONSITE

#LI-HYBRID

The estimated base hourly range for the Senior Admin Partner to CEO role based in the United States of America is: $47.30 - $70.96. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. The range reflects long‑term growth in the role; therefore, most candidates are hired between the minimum and middle of the range. Placement depends on experience, skills, location, and internal equity. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact [email protected]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.

Apply Now

Refine Your Search

senior administrative jobs in chula vista ca

Senior Admin Partner to CEO

Senior Administrative Specialist–Milpers

Senior Administrative Assistant

Administrative Assistant Senior Sales

Senior Administrative Assistant–Manpower/On-Site Supervisor

Executive Assistant

Receptionist in Memory Care

Senior Administrative Services Manager (IRB Administrator)

Sr Sales Support Coordinator

DHS Senior Executive Assistant/Administrative Assistant II (Must have DHS experience)

Senior Field Office Coordinator

Caregiver Liaison and Admin Friday to Tuesday

Senior Data and Quality Assurance Specialist

Sr. Office Services Associate

Senior Business Analyst – Research Administration and Compliance

Veterinary Receptionist (Care Coordinator) - Kearny Mesa Veterinary Center

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