Top 348 Administrator Jobs in Clearwater Fl

CPA Firm Administration Manager
DiMarco & Associates CPAs —Oldsmar, FL
- $85,000 - $95,000 a year
- Full-time
- Background check
- Inventory management
- Office
- Health insurance
- Dental insurance
Quick Apply
2d
Receptionist/Administrative Assistant - Part-time - Arden Courts Largo
Arden Courts —Largo, FL
- Part-time
- Background check
- Microsoft Excel
- English
- Paid holidays
- Paid time off
Corps Business Administrator
THE SALVATION ARMY A GEORGIA CORP —Clearwater, FL
- $59,426 - $74,277 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Administrative Assistant Estimator
Company Will be Provided at Interview request —Clearwater, FL
- $17 - $20 an hour
- Part-time
- Background check
- Customer service
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Practice Administrator
Florida Urology Partners LLP —Saint Petersburg, FL
- Full-time
- Master's degree
- Project management
- Bachelor's degree
Quick Apply
8d
Regional Practice Administrator
Florida Urology Partners LLP —Tampa, FL
- Full-time
- Master's degree
- Project management
- Bachelor's degree
Quick Apply
8d
Client Support Administrator - (min 3+ yrs exp req)
Mezrah Consulting —Tampa, FL
- $40,000 - $60,000 a year
- Full-time
- Microsoft Excel
- Writing skills
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Operations Coordinator
Confidential —Florida
- From $60,000 a year
- Full-time
- Background check
- Sales
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Recruiter and Crewing Administrator - Maritime
Savage Services —Tampa, FL
- Full-time
- 5 years
- Mid-level
- Office
- Profit sharing
- AD&D insurance
Quick Apply
Administrative Specialist - Roadmaster
Werner —Saint Petersburg, FL
- Pass drug screening
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Bilingual Administrative Assistant
Partners Personnel —Tampa, FL
- $20 - $22 an hour
- Email
- Background check
- Spanish
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Assistant II - 992218
Nova Southeastern University —Clearwater, FL
- Full-time
- Background check
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Permit Administrator
NVR, Inc —Tampa, FL
- $60,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
10d
Office Coordinator
Inland Homebuilding Group —Tampa, FL
- $25.00 - $28.50 an hour
- Full-time
- Office
- Entry level
Quick Apply
8d
Research Administrative Coordinator
BayCare —Clearwater, FL
- Full-time
- Office
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
6d
Property Records Office Assistant
Pinellas County Government —Pinellas County, FL
- From $19.18 an hour
- Microsoft Excel
- Computer literacy
- Writing skills
- Work from home
Administrative Assistant
Equity LifeStyle Properties —Clearwater, FL
- Weekends as needed
- Microsoft Word
- Microsoft Excel
- Office
- Paid holidays
- Health insurance
Coordinator, Business Operations I
Travel + Leisure Co. —Clearwater Beach, FL
- Email
- Microsoft Outlook
- Computer literacy
- Administrative experience
- Wellness program
- Paid holidays
Quick Apply
Office Svcs Coordinator
CBRE —Tampa, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
14d
Executive Director / Administrator
SUNSHINE DUNEDIN —Dunedin, FL
- $65,000 - $70,000 a year
- Management
- High school diploma or GED
- Older adults
Quick Apply

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CPA Firm Administration Manager

DiMarco & Associates CPAs
Oldsmar, FL

Quick Apply

Job Details

Full-time
$85,000 - $95,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
401(k) 4% Match
Vision insurance
401(k) matching
Flexible schedule

Qualifications

Tax form completion
Accounts receivable management
Tooling
Team leadership
Coaching
Process improvement
Communication platforms
Administrative experience
Team development
Bachelor's degree
QuickBooks Online
Leading team collaboration initiatives
Office management
Delegation
Technical Proficiency
Accounting support

Full Job Description

The Mission

This role’s title is deliberate: Operations and Administration. Our admin team is the glue that holds DiMarco & Associates together — and the role carries real operational weight, not just traditional administrative support. The person in this seat will lead a team and be directly involved in how work actually gets delivered across tax compliance, tax advisory (TAS), and bookkeeping/accounting — not adjacent to those lines, but embedded in how they run.

As Administrative Operations Manager, you will own the firm's administrative operations end-to-end — leading the Administrative Specialist team, coordinating client service delivery, and keeping tax admin support, billing, technology, and internal operations running smoothly across every service line. You will report to the Director of Operations.

This is the seat that makes sure the trains run on time — and knows why they do.

About DiMarco & Associates

We're a growing Tampa Bay CPA firm focused on tax compliance, tax strategy & advisory services, and bookkeeping & accounting. Our clients are serious business owners, high-net-worth individuals, and multi-entity operators who expect more than a return.

We run on the Entrepreneurial Operating System (EOS), operate in a pod-based client service structure, and invest in the people and tools to support a modern, high-touch practice.

Active investment in technology
A firm in active growth and transformation — this role helps run it

What This Role Is Not

Not a role that waits to be told what to do. You own the team's workflow and outcomes end-to-end, not just task assignments.
Not administrative support only. You lead people and drive how admin integrates with tax and the rest of the firm.
Not a role where operational depth is optional. You need to know the tools and workflows cold — SurePrep, Canopy, UltraTax, QBO — to coach and troubleshoot, not just delegate.
Not confined to one service line. Your team's work is embedded in tax compliance, tax advisory (TAS), and bookkeeping/accounting. You need to understand how each line actually runs, not just administer around them.

What Success Looks Like

Team Leadership: Admin Specialists are coached, held accountable, and performing. Admin’s weekly meetings run tight. Reporting lines are clear and consistently enforced.
Operational Mastery: You know exactly what admin does, how the tools work, and how workflows connect end to end. The team doesn't need to route around gaps in your knowledge.
Client Experience: Clients are onboarded smoothly and served responsively from first contact through project completion.
Financial Operations: Billing and accounts receivable run on schedule and cash flow stays healthy.
Firm Health: Technology platforms, office/facilities, and internal operations are reliable and well-supported.

What You'll Do

Lead, manage, and develop the Admin Team. Directly lead, manage, and hold accountable a team of Administrative Specialists. Lead the Admin L10 meetings. Set the tone for team culture, coach performance, and run reviews and evaluations for the admin team.
Drive Client Engagement & Service Coordination. Own the client experience from first contact through onboarding and project completion, coordinating service delivery across the firm.
Own Operational Support Across Service Lines. Support technical service delivery across compliance, advisory, and bookkeeping/accounting: tax processing workflow, IRS and government correspondence, tax form preparation support, and bookkeeping/accounting coordination — working hand-in-hand with each line's team, not around them.
Manage Billing & Accounts Receivable. Drive cash flow management and revenue-related functions, keeping billing and AR on schedule.
Oversee Technology & Systems Support. Support both the internal team and clients through the firm's technology platforms, and help evaluate new tools as the firm modernizes its workflows.
Support HR & Internal Operations. Partner with the firm's HR function to support firm health and internal operations.
Manage Office & Facilities. Maintain inventory and a clean, organized physical workspace.
Contribute to Special Projects & Strategy. Engage with the management team on forward-looking, strategic internal projects as the firm grows.

What You Need to Succeed

Minimum Qualifications

10+ years of administrative or operations management experience, ideally in a professional services or CPA firm environment
Demonstrated ability to lead, coach, and hold a team accountable
Working knowledge of tax administration workflows — or the ability to master them quickly — including IRS correspondence, tax processing, and form preparation support
Aptitude for learning how tax compliance, tax advisory, and bookkeeping/accounting workflows actually operate, not just how to schedule around them
Experience managing billing and accounts receivable functions
Comfort working across multiple technology platforms and learning new systems

Core Competencies

Ownership mentality — takes full responsibility for the team's workflow and outcomes, not just the people on it
Tech oriented and a quick learner
Well organized, task-focused, and results-oriented
Operational depth — knows the tools and processes cold, not just the org chart
Clear, consistent communication and follow-through
Client-first responsiveness and professionalism
Ability to zoom out and contribute to firm-wide strategy

Nice-to-Haves

Experience with Canopy, SurePrep, UltraTax CS, or comparable platforms
Prior experience in an EOS-run organization
Genuine interest in process improvement and workflows

Our Tech & Tools

We run on Canopy, SurePrep, UltraTax, and QBO. We are actively evaluating and implementing new technologies today.

Why DiMarco & Associates?

Compensation: $85K-$95K + performance based bonus
401(k) with 4% employer match
Health insurance + optional dental and vision
Generous PTO policy
A firm in active growth and transformation — real influence over how admin operations run and scale

Location

In-office at our Oldsmar, FL location.

Our Core Values

Respectful: We earn the trust and respect of our clients and teammates every day. Humble and confident professionalism in our speech, actions, and polished presentation is the first line of earning it daily. We make our teammates and clients feel valued and respected, responding promptly and genuinely to all inquiries.
Accountable: We take ownership of everything that impacts our clients. We don't wait for issues to arise; we are proactive. We take responsibility for both our successes and shortcomings, and we do what we say we will do.
Solutions-Oriented: We are consistently seeking new ideas, strategies, tools, and knowledge that can improve our ability to serve our clients and firm. We are prudently aggressive — we turn over every rock.
Happy to Help: We approach each interaction with a positive, can-do attitude, going the extra mile to meet needs. Supporting our teammates is second nature; their success is our success.

Pay: $85,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Flexible schedule
Health insurance
Paid time off

Education:

Bachelor's (Preferred)

Experience:

Administrative: 10 years (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in clearwater fl

CPA Firm Administration Manager

Receptionist/Administrative Assistant - Part-time - Arden Courts Largo

Corps Business Administrator

Administrative Assistant Estimator

Practice Administrator

Regional Practice Administrator

Client Support Administrator - (min 3+ yrs exp req)

Operations Coordinator

Recruiter and Crewing Administrator - Maritime

Administrative Specialist - Roadmaster

Bilingual Administrative Assistant

Administrative Assistant II - 992218

Permit Administrator

Office Coordinator

Research Administrative Coordinator

Property Records Office Assistant

Administrative Assistant

Coordinator, Business Operations I

Office Svcs Coordinator

Executive Director / Administrator

I want to receive the latest job alert for administrator in clearwater fl

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