Payroll/HR Clerk
A Human Resources/Payroll Clerk provides administrative and clerical support to both the Human Resource (HR) and payroll. Maintaining employee records, assisting with onboarding and bi-weekly payroll, ensuring accurate compensation and employee records.
Role Overview
This position is a split position between HR and payroll administration, requiring attention to detail, organizational skills, and the ability to handle sensitive employee information. The assistant works closely with HR, payroll, accuracy, and timely processing of payroll and employee tasks. This position will report to the Director of Human Resources.
Key Responsibilities
Human Resource Duties
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Organize and maintain employee records; verifying personnel files and HR documentation.
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Verify and track all certifications, licenses, and documents with all primary sources.
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Work closely with Provider Recruitment Specialist in the placement of students.
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Track all Personnel Action Forms (PAF’s) ensuring all systems are updated.
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Assist with answering phones and responding to HR inquiries.
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Assist in maintaining HR databases.
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Assist in tracking of new employee benefit enrollment and annual open-enrollment.
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Work collaboratively across departments.
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Other duties as assigned.
Payroll Duties
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Support payroll preparation, verifying employee information, and assisting with Benefit administration.
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Accurately input new hire payroll profiles into the payroll system.
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Assist in collecting, reviewing, and entering employee timesheet and payroll data into payroll systems.
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Verify timekeeping records and resolve discrepancies with employees.
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Assist in the preparation and processing of bi-weekly payroll along with special payrolls.
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Assist with preparation of payroll reports for management, finance, and auditors.
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Act as backup for payroll.
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Ensure compliance with federal, state, and local payroll laws.
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Respond to employee payroll inquiries and resolve errors.
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Assist with tax filings and employment tax returns.
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Other duties as assigned.
Required Skills & Qualifications
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Detail-oriented with strong organizational and time management skills.
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Proficiency in payroll software (e.g., ADP, Paychex, Cornerstone)
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Prior HRIS/payroll system experience a plus
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Prior HR and Payroll experience a plus
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Basic understanding of accounting principles and payroll regulations.
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Ability to handle confidential information with discretion.
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Strong communication and interpersonal skills.
Education:
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High school diploma or equivalent;
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Associate’s degree in Accounting, Finance, or HR preferred.
