The HRIS System Administrator is responsible for the day-to-day administration, support, and ongoing maintenance of the Workday platform. Additionally, this role is responsible for creating and supporting the departments’ SharePoint applications and PowerBI reports. This role ensures system stability, data accuracy, and timely processing of requests while balancing multiple priorities. Collaborates with various HR teams. This person is detail oriented, highly organized, and able to deliver accurate results in a fast-paced environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Workday System Administration & Support
- Administers, maintains, and supports the Workday Human Capital Management (HCM) system, ensuring optimal system performance, data integrity, security, and compliance.
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Manages and prioritizes multiple system requests, enhancements, and user inquiries while maintaining high levels of accuracy, responsiveness, and customer service.
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Participates in the testing, validation, and deployment of Workday business process changes, system enhancements, and biannual Workday releases.
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Monitors and maintains data integrity across Workday modules; identify, investigate, and resolve data discrepancies and processing issues.
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Conducts system audits, troubleshooting, root cause analysis, and issue resolution to ensure reliable system functionality.
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Reviews Workday release notes, test new features and functionality, and coordinates implementation of approved system updates and enhancements.
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Develops, maintains, and updates standard operating procedures (SOPs), process documentation, and user job aids.
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Ensures compliance with organizational policies, data privacy requirements, security standards, and internal controls.
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Provides end-user support, guidance, troubleshooting assistance, and training for Workday users and stakeholders.
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Partners with Human Resources departments to troubleshoot issues, develop solutions, and improve business processes.
2. Position Management & Headcount Administration
- Administers and maintains Tribal Government Office (TGO) budgeted headcounts and position management activities within established organizational guidelines.
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Maintains budgeted headcount reports, ensuring appropriate approvals, documentation, and position history records are accurately tracked and retained.
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Manages position assignments in Workday, including creating, updating, reopening, closing, and reassigning positions based on approved business needs.
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Ensures organizational structures, supervisory organizations, and position assignments are accurately maintained within Workday.
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Coordinates with HR, Finance, and recruiting teams to ensure approved position assignments are communicated timely to support recruitment and hiring activities.
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Monitors position utilization and workforce planning data to support headcount management, reporting, and organizational decision-making.
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Audits position records and headcount data to ensure accuracy, compliance, and alignment with approved staffing plans.
3. SharePoint, Power Platform & Reporting
- Designs and maintains SharePoint Online sites, forms, lists, and document management solutions to support business operations and collaboration.
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Develops Power Applications and Power Automate workflows to automate business processes, approvals, notifications, and data collection activities.
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Creates and maintains Power BI dashboards and reports, providing actionable insights through data visualization, KPI tracking, and operational reporting.
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Integrates data from Workday, SharePoint, and other enterprise systems to develop reporting solutions that support workforce planning and management decision-making.
4. Performs other duties as assigned to support the efficient operation of the department.
EDUCATION, EXPERIENCE AND QUALIFICATIONS
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High School Diploma or GED required.
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Bachelor’s degree in Business, Human Resources or related field preferred.
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Minimum two (2) years of hands-on Workday experience is required.
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Minimum two (2) years of HR experience in Human Resources and functional skills required.
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Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements indicated above.
KNOWLEDGE, SKILLS AND ABILITIES (KSA)
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Working knowledge of Workday HCM navigation, processes, and module interactions (especially position management and staffing).
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Understanding of position management concepts including headcount tracking, position lifecycle (open, fill, close, backfill), and organizational alignment.
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General knowledge of HR operations and employee lifecycle processes.
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Knowledge of data governance, validation practices, and confidentiality standards.
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Familiarity with user support processes and SOP documentation.
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HRIS Administration: Efficiently process system transactions, manage requests, and support end users.
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Data Management: Ensure data accuracy through validation, reconciliation, and discrepancy resolution.
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Problem-Solving: Troubleshoot issues, perform basic root cause analysis, and escalate when appropriate.
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Position & Headcount Tracking: Maintain headcount records, manage position updates, and ensure alignment with approvals.
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Organization & Prioritization: Handle multiple requests and deadlines in a fast-paced environment.
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Communication: Provide clear guidance to users and coordinate effectively with HR stakeholders.
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Documentation: Maintain clear, accurate SOPs and job aids.
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Maintain a high level of accuracy and attention to detail.
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Follow established processes, controls, and approval workflows.
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Manage competing priorities with minimal supervision.
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Exercise sound judgment in identifying and escalating issues.
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Adapt to system updates and process changes.
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Handle sensitive data with integrity and confidentiality.
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Ensure timely coordination and communication regarding position status.
LICENSES, CERTIFICATIONS AND REGISTRATIONS
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At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license.
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Workday HCM Core certification preferred.
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No Driving Responsibilities: Role does not require a driver’s license or insurance.
PHYSICAL REQUIREMENTS/ WORKING CONDITIONS – ENVIRONMENT
The physical demands and working environment described here are representative of those that an employee encounters and must be met by an employee to successfully perform the essential functions of this job.
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Primary work environment is in a climate-controlled office setting.
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Work requires travel to attend meetings, trade shows, and conferences.
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Incumbents may be required to work evening, weekend and holiday shifts.
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Must be able to work in a fast-paced, high-demand environment.
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Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects and/or move up to 40 pounds occasionally.
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Sedentary work: involves sitting most of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
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Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.
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Hearing sufficient to hear conversational levels in person, via videoconference and over the telephone.
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Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference and over the telephone.
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Visual acuity that meets the requirements of the position: The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading and visual inspection of employees, visitors or facility.
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Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter, exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows and San Manuel properties.
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Endurance sufficient to sit, walk and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.
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The employee may be exposed to fumes or airborne particles including secondhand smoke.
Reasonable accommodation will be made in compliance with all applicable law.
As one of the largest private employers in the Inland Empire, San Manuel deeply cares about the future, growth and well-being of its employees. Join our team today!
