This position works Monday through Thursday, 7 AM to 5 PM with a 1 hour unpaid lunch. (4-day workweek)
POSITION: Highway/Commissioner’s Office Clerk
DEPARTMENT: Highway/Commissioner’s Office
WORK SCHEDULE: 7:00 a.m. - 5:00 p.m., M – Th.
STATUS: Full-time
FLSA STATUS: Non-exempt
To perform this position successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Shelby County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.
Incumbent serves as Highway/Commissioner’s Office Clerk for the Shelby County Highway and Commissioner’s departments, responsible for performing various bookkeeping and clerical tasks.
ESSENTIAL DUTIES:
Prepares and processes payroll records for all assigned departments, including receiving time sheets, computing hours, verifying against timecards, reviewing with proper authorities, completing forms, and posting sick, personal, and vacation leave.
Maintains inventory of office supplies, ordering and purchasing as needed.
Answers telephone and greets office visitors, providing information and assistance, taking messages, and transferring/directing to appropriate individual or department.
Prepares and processes bills/claims for assigned departments, including verifying costs against documentation, determining appropriate fund account numbers, obtaining signatures, posting in ledgers, and completing purchase orders.
Receives and receipts monies for permit issuance and forwards to Auditor.
Assists with preparation of bids and maintains bidders list for county.
Tracks accident reports involving damage to county property, preparing and sending invoices for reimbursement to highway department for repairs when appropriate.
Assists Executive Assistant with county inventory, and annual reports.
Performs related and/or other duties as assigned.
I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:
High school diploma or GED. Prefer 2+ years of office and/or payroll experience.
Working knowledge of standard office policies and ability to apply such knowledge to a variety of interrelated processes, tasks, and operations.
Thorough knowledge of basic bookkeeping principles, ability to perform arithmetic calculations, and maintain accurate financial records.
Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare correspondence, forms, and reports.
Ability to effectively communicate orally and in writing with co-workers, other county departments, vendors, contractors, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.
Ability to provide public access to or maintain confidentiality of department information/records according to state requirements.
Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
Ability to type with speed and accuracy and properly operate a variety of office equipment, including computer, printer, telephone, fax, typewriter, copier, calculator, two-way radio, and scanner.
Ability to understand, memorize, retain, and carry out written and oral instructions, and present findings in oral or written form.
Ability to work alone and with others in a team environment with minimum supervision.
Ability to work on several tasks at the same time and complete assignments effectively amidst frequent distractions and interruptions.
Ability to compile, collate, classify, file, post, and copy data.
Ability to occasionally work extended hours.
II. RESPONSIBILITY:
Incumbent performs a variety of bookkeeping and clerical duties according to priorities determined by supervisor. Incumbent's assignments are guided by broad policies and/or general objectives with decisions made by existing, well-established policies and procedures. Errors in the incumbent’s work are usually prevented by standard bookkeeping checks and detected through supervisory review. Undetected errors may result in loss of time for correction.
III. PERSONAL WORK RELATIONSHIPS:
Incumbent maintains frequent contact with co-workers, other county departments, vendors, contractors, and the public for the purpose of exchanging information and rendering services.
Incumbent reports directly to Executive Assistant of Commissioner’s/Highway office and County Commissioners.
IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:
Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting for long periods, keyboarding, lifting/carrying objects weighing less than 40 pounds, close vision, speaking clearly, and hearing sounds/communications. Incumbent may occasionally work extended hours.
The above position description is not to be construed as an exhaustive list. Other duties associated with the position may be assigned
Job Type: Full-time
Pay: $21.85 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Application Question(s):
- Do you live within 60 minutes of Shelby County, Indiana?
Education:
- High school or equivalent (Required)
Experience:
- office: 3 years (Required)
Ability to Relocate:
- Shelbyville, IN 46176: Relocate before starting work (Required)
Work Location: In person
