Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.
Position Overview
This role is in alignment with our flexible work policy (3 days on site required, 2 days flexible) based at any of our current locations in Phoenix, AZ – Santa Clara, CA – Denver, CO – Reno, NV – New Albany, OH – San Antonio, TX – Shackelford County, TX – Ashburn, VA – Sterling, VA – Port Washington, WI
Vantage is seeking a highly motivated, diligent, and hands-on New Site Development Project Coordinator to manage the administrative planning, reporting, and support of our North America Data Center projects. This role is critical in ensuring the successful development and execution of complex projects. The New Site Development Project Coordinator will collaborate with internal and external teams to ensure timely and efficient completion of project administration tasks. This person will be responsible for regular coordination with Market Development, Power Planning, Design, Finance, and Legal internal teams. The New Site Development Project Coordinator will be required to keep pace with Vantage’s strategic land acquisition and leasing goals, including enhancing Vantage’s administrative and contractual processes.
Essential Job Functions
Project Coordination:
Support organization of diligence documents & information
Track and organize incoming project documents from external and internal team members, document receipt of deliverables and share documents to team members as needed
Coordinate and schedule project meetings, create meeting agendas, take and distribute meeting minutes
Coordinate the flow of information to project stakeholders regarding contract and PO statuses, to ensure rapid execution of project contracts, POs and invoices
Contract Management:
Manage the contract process from start to execution, including project specific contracts and vendor agreements, and maintain accurate records of contracts and vendor commitments
Maintain accurate records of vendor contracts, sharing executed contracts to appropriate shareholders when needed, and document contract status
Purchase Order Management:
Create, review, and process POs for new site development projects
Ensure compliance with internal workflows
Verify project budgets are up to date and accurate. Verify budget and budget commitments with Development Manager throughout the project duration
Maintain accurate documentation for approvals and financial tracking (FARF, MORB Tracker, etc.)
Vendor Onboarding:
Facilitate the initial NDA and initial contracting process and negotiation discussions for new vendors, collaborate with involved parties to ensure contract execution in a timely manner
Facilitate Third Party Risk Management (TPRM) submissions and reviews for new vendors, monitor and track the review process end-to-end, and ensure timely receipt of required documentation
Collaboration and Communication:
Work closely with internal team members, specifically Development Managers and respective Assistant Development Managers, design and engineering, energy and construction teams, as well as external vendors, to ensure the rapid execution of project contracts
Coordinate the flow of information between all stakeholders, including internal leadership, ensuring that project updates, risks and requirements are communicated effectively
Reporting and Documentation:
Ensure project compliance with Vantage’s document control procedures and filing specifications, maintaining accurate and organized project documentation.
Ensure that all project documents are easily accessible to team members and stakeholders while complying with VDC confidentiality policies
Additional Duties:
Job Requirements
Combination of education and/or proven experience as a Project Coordinator or in a similar role in construction, real estate development, finance, business administration, legal, or a related field.
0–4 years of professional experience in an administrative, coordinator, or analyst role within construction, real estate development, finance, business administration, legal, or a related environment.
Preferred prior experience in construction administration, real estate development support, accounting/invoicing, or contract administration.
Working knowledge of common commercial contract concepts and the contract lifecycle, including intake, drafting, review, negotiation, execution, amendments, purchase orders, invoicing, and renewals.
Demonstrated experience supporting cross-functional teams, with frequent interaction across multiple stakeholders and departments.
Strong administrative capabilities, including: document management, contract or invoice tracking, meeting coordination, agenda creation, and note-taking
Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
Strong written communication skills, with the ability to produce clear, professional documentation and correspondence.
Comfortable operating in a highly collaborative, fast-paced organization, supporting multiple leaders and workstreams simultaneously.
Experience creating and maintaining process documentation such as SOPs and knowledge bases a plus.
Willingness to take on a role with a meaningful portion of administrative and coordination responsibilities.
Familiarity with or exposure to tools such as: Yardi, Procore & Ironclad
Experience working alongside Legal, Finance, Design, Power Planning, or Market Development teams.
Interest in leveraging AI or automation tools for productivity (e.g., preparing meeting minutes, agendas, summaries).
Travel required is expected to be up to 5% but may increase over time as the business evolves.
Physical Demands and Special Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.
Additional Details
Salary Range: $80,000 – 85,000 Base + Bonus (this range is based on Colorado market data and may vary in other locations)
This position is eligible for company benefits including but not limited to medical, dental, and vision coverage, life and AD&D, short and long-term disability coverage, paid time off, employee assistance, participation in a 401k program that includes company match, and many other additional voluntary benefits.
Compensation for the role will depend on a number of factors, including your qualifications, skills, competencies, and experience and may fall outside of the range shown.
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We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.
Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.
Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.
Vantage Data Centers is an Equal Opportunity Employer
Vantage Data Centers does not accept unsolicited resumes from search firm agencies. Fees will not be paid in the event a candidate submitted by a recruiter without an agreement in place is hired; such resumes will be deemed the sole property of Vantage Data Centers.
