Top 52 Assistant office supervisor Jobs in Columbus

Office Manager
Synagro WWT, Inc. —Columbus, OH
- Writing skills
- English
- Mid-level
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Office Manager - Home Healthcare
Achievers Healthcare —Columbus, OH
- $20 - $24 an hour
- Part-time
- HIPAA
- Office
- Microsoft Office
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23h
Retail/Optical Office Manager - Optometry/Healthcare Setting
Vision Professionals —Grove City, OH
- From $26.23 an hour
- Full-time
- Sales
- Inventory management
- 5 years
- Health insurance
- Dental insurance
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Office Manager
Peak Retirement Planning, Inc. —Columbus, OH
- $60,000 - $90,000 a year
- Full-time
- Office
- Data entry
- Entry level
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Office Manager
Green Lawn Cemetery —Columbus, OH
- $55,000 - $65,000 a year
- Online Application
- Background check
- Google Workspace
- Office
- Health savings account
- Paid holidays
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8d
Front Office Manager
Home2/TRU Grove City —Grove City, OH
- $50,000 - $60,000 a year
- Word processing
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Office Manager
CPA Firm —Pickerington, OH
- $50,000 - $75,000 a year
- Full-time
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
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Office / Accounting Manager
The Old Bag of Nails Pub —Columbus, OH
- Monday to Friday
- Hybrid work
- Mid-level
- Office
- Health insurance
- Dental insurance
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Assistant Project Manager/Executive Assistant
Check Off Your List —Columbus, OH
- $22 an hour
- Part-time
- Remote
- Mid-level
- Experience equivalent to degree accepted
- Business Administration
- Work from home
Office Manager I
Dermatologists of Central States —Columbus, OH
- HIPAA
- Mid-level
- High school diploma or GED
- Dental insurance
- Paid time off
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1d
Legal Services Office Manager/Receptionist
AlerStallings LLC —Dublin, OH
- $60,000 - $70,000 a year
- Mid-level
- Administrative experience
- 2 years
- Health insurance
- Dental insurance
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Office Manager/Talent Generalist
Hylant —Columbus, OH
- Full-time
- 5 years
- Mid-level
- Office
AS Office Manager - Columbus
Turner Construction Company —Columbus, OH
- 6 years
- Construction site
- Customer service
2d
Assistant Hotel Front Office Manager- Hilton at Easton
Hilton Columbus at Easton —Columbus, OH
- $50,000 - $60,000 a year
- Full-time
- Background check
- Inventory management
- Ability to walk for extended periods
- Health savings account
- Health insurance
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Office Manager - Simon Kenton Council
Scouting America —Columbus, OH
- $51,000 - $58,000 a year
- Evenings as needed
- Mid-level
- Office
- Administrative experience
- Disability insurance
- Health insurance
Office Manager for a Home Health Care Company
All Nation Home Healthcare LLC —Columbus, OH
- $24 - $26 an hour
- Part-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
2d
Office Manager
DiMichaelangelo Family Dentistry —Columbus, OH
- $24 - $30 an hour
- Part-time
- Dental office
- Communication skills
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Front Office Manager
Marriott & Residence Inn Columbus OSU —Columbus, OH
- Full-time
- Sales
- Mid-level
- Hotel
- Health insurance
- Dental insurance
Quick Apply
4d
Business Office Manager - Senior Living
Senior Star —Columbus, OH
- Full-time
- Mid-level
- Office
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
13d
Assisted Living Business Office Manager (BOM)
Carriage Court of Grove City —Grove City, OH
- $26.44 - $27.88 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Mentoring
- Health insurance
- Dental insurance
Quick Apply

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assistant office supervisor jobs near columbus

Office Manager

Synagro WWT, Inc. -
Columbus, OH

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Job Details

Qualifications

Customer communication
Spreadsheets
Writing skills
English
Administrative experience
High school diploma or GED
Math
Data-driven problem-solving
Data analysis software

Full Job Description

POSITION SUMMARY:
The Office Manager provides administrative, operational, and analytical support for a new facility serving a major municipal customer. In addition to providing routine administrative functions, this role is also responsible for tracking, validating, reconciling, and reporting operational and financial data to support accurate customer billing, expense management, and business reporting. The ideal candidate is highly proficient in Excel, detail-oriented, able to identify and resolve data discrepancies, and comfortable working across multiple software systems.

KEY SUCCESS FACTORS:

Perform administrative and operational support functions
Help maintain exceptionally high levels of accuracy in operational and financial data.
Demonstrate strong analytical and critical-thinking skills when evaluating data.
Identify, investigate, and resolve data discrepancies before they impact reporting or invoicing.
Ensure customer billing data is complete, validated, and submitted on schedule.
Quickly learn and effectively utilize multiple software platforms and reporting systems.
Serve as a dependable business partner to facility leadership and operational teams.
Maintain professional and effective communication with internal staff and customer representatives.

ESSENTIAL FUNCTIONS:

ADMINISTRATIVE

Receive incoming telephone calls and assist caller by answering questions or directing the call through to appropriate person.
Greet onsite visitors in a professional manner. Assist visitors with sign-in and familiarize them with visitor safety requirements.
Establish, develop and maintain filing systems, both physical and electronic as needed. Retrieve information from files when needed.
Accurately perform data entry using multiple platforms
Schedule and organize meetings, conference calls, business travel, conferences and facility activities.
Sort and distribute incoming mail and manage outgoing letters/packages within appropriate systems.
Operate and maintain office equipment. Schedule maintenance as needed.
Assist with safety compliance by scheduling training and maintaining/submitting training records for Plant personnel.
Exhibit and demonstrate safe behaviors at all times and perform tasks in a safe manner.

FINANCIAL

Code and process facility expenses in accordance with established accounting procedures ensuring proper allocation to appropriate accounts and cost centers.
Investigate and resolve vendor invoice discrepancies through direct communication with vendors and internal departments.
Assist with expense tracking, invoice management, inventory tracking and month-end reporting activities
Create and/or maintain spreadsheets, as needed, to track vendor invoices, revenue earned, and other financial metrics
Maintain monthly accrual schedules and assist facility management in identifying and accurately recording outstanding expenses
Assist facility leadership in reviewing monthly financials and supporting schedules for accuracy, completeness, and unusual variances.

DATA MANAGEMENT & REPORTING

Compile, reconcile, and validate operational data from multiple sources for customer reporting and monthly billing.
Generate recurring operational, financial, and customer reports utilizing spreadsheets and multiple software systems.
Verify customer billing information and material tracking data through detailed review and cross-checking of source documentation.
Collaborate with the Facilities team to research and resolve data inconsistencies prior to invoicing and reporting
Help develop and maintain reporting tools, databases, and spreadsheets.

This is a summary of principal responsibilities and is not intended to include all duties which may be assigned.

STATUS AND SCOPE:

This position has no direct reports.
Excellent attention to detail, organizational and communication skills and ability to effectively communicate verbally and in writing is required.
Ability to establish and maintain harmonious working relationships with customer, employees and the public.
Ability to work in a fast-paced environment, process work rapidly, set priorities, work under pressure, and follow through with assigned tasks with limited supervision.
Ability to accurately enter and compile data while critically reviewing information for discrepancies and addressing inconsistencies.
Ability to quickly learn and effectively use multiple software platforms, understanding workflows and processes.
Ability to develop, organize, maintain and manipulate complex tracking spreadsheets.

COMPENTENCIES:

Organizing: Uses resources effectively and efficiently.
Peer Relationships: Is seen as a team player and is cooperative.
Flexibility: Is very flexible and adaptable, can act differently depending upon the situation.
Time Management: Values time uses his/her time effectively and efficiently.
Ethics and Values: Adheres to an appropriate and effective set of core values and beliefs during both good and bad times.
Integrity and Trust: Admits mistakes and is seen as a direct, truthful individual.

QUALIFICATIONS:

Minimum High School Diploma or equivalent (GED) required.
Minimum 3-5 years of experience in operations administration, business administration, data coordination, accounting support, billing support, or a related field.
Advanced proficiency with Microsoft Excel including formulas, lookups, filtering, sorting, pivot tables, and data validation.
Strong analytical and problem-solving skills with the ability to identify trends, anomalies, and discrepancies.
Demonstrated ability to learn and navigate multiple software platforms.
Excellent organizational, communication, and time management skills.
Thorough knowledge of business English, spelling, and math.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position.

AA/EOE/M/F/D/V

We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

assistant office supervisor jobs in columbus

Office Manager

Office Manager - Home Healthcare

Retail/Optical Office Manager - Optometry/Healthcare Setting

Office Manager

Office Manager

Front Office Manager

Office Manager

Office / Accounting Manager

Assistant Project Manager/Executive Assistant

Office Manager I

Legal Services Office Manager/Receptionist

Office Manager/Talent Generalist

AS Office Manager - Columbus

Assistant Hotel Front Office Manager- Hilton at Easton

Office Manager - Simon Kenton Council

Office Manager for a Home Health Care Company

Office Manager

Front Office Manager

Business Office Manager - Senior Living

Assisted Living Business Office Manager (BOM)

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