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Recruiting Coordinator

Proteam Solutions -
Reynoldsburg, OH

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Job Details

1 day ago

Qualifications

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Full Job Description

Recruiting Coordinator

Mostly Remote – Columbus, OH
Onsite Requirement: Approximately 2–3 days per month in Columbus, OH

We are seeking a highly organized and detail-oriented Recruiting Coordinator to support our Corporate Talent Acquisition team. This role will be responsible for coordinating the end-to-end interview and candidate logistics process, ensuring seamless execution and a best-in-class experience for candidates, recruiters, hiring managers, and internal partners.

The ideal candidate thrives in a fast-paced corporate environment, is comfortable managing multiple priorities simultaneously, and brings exceptional communication, scheduling, and follow-up skills.

Key Responsibilities

Partner closely with Recruiters, HR Partners, Hiring Managers, and candidates to coordinate and schedule phone, video, and in-person interviews across corporate locations in Columbus, OH and New York, NY.
Manage complex interview scheduling, including coordinating multiple calendars, interviewers, time zones, and last-minute changes.
Create detailed candidate interview agendas and distribute interview schedules and logistics to candidates and hiring teams.
Provide hiring teams with relevant candidate information and ensure all parties are prepared for scheduled interviews.
Coordinate candidate travel arrangements as needed, including airfare, lodging, and other travel logistics.
Manage the candidate travel reimbursement process, ensuring accurate and timely processing.
Prepare and extend offer documents in a timely and accurate manner.
Provide HR Partners with required new-hire packet information and supporting documentation.
Partner with the Global Mobility team to initiate and coordinate candidate relocation activities.
Prepare and distribute weekly recruiting reports to key stakeholders.
Maintain accurate candidate and recruiting information throughout the hiring process.
Support the Talent Acquisition team with research, reporting, and special projects as needed.
Deliver a professional, responsive, and positive candidate experience throughout every stage of the recruiting process.

Qualifications

Minimum of 1 year of corporate professional experience; Recruiting Coordination, Talent Acquisition, HR, or administrative support experience is strongly preferred.
Exceptional organizational, communication, and follow-up skills.
Strong attention to detail and commitment to accuracy.
Demonstrated ability to manage multiple schedules, tasks, deadlines, and competing priorities in a fast-paced environment.
Professional, proactive, and solution-oriented approach.
Comfortable communicating and partnering with employees and leaders at all levels of an organization.
Strong calendar management and scheduling capabilities.
Proficiency with Microsoft Office Suite, including Outlook, Teams, Excel, and PowerPoint.
Ability to maintain confidentiality when handling candidate, compensation, and employee information.
Ability to work primarily remotely while being available to work onsite in Columbus, OH approximately 2–3 days per month.

Preferred Experience

Previous experience as a Recruiting Coordinator, Talent Acquisition Coordinator, HR Coordinator, Recruiting Assistant, or Interview Coordinator.
Experience supporting high-volume or corporate recruiting teams.
Experience coordinating complex interview schedules and candidate travel.
Familiarity with Applicant Tracking Systems (ATS) or other recruiting/HR technology.
Experience supporting offer generation, onboarding, relocation, or pre-employment processes.

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