What You Will Do
As a Administrative Professional 2, your job duties will include:
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Assist Program Administrator 2 with daily administrative office functions, makes recommendations regarding "the Commission" program activities and assists in developing new procedures related to "the Commission" established policy, assists with routine administrative duties to include processing commission lower/higher appeals
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Prepares statistical data (e.g., number of appeals, document; works on special projects as directed; assists & provides administrative support for the Commission level docketing process (e.g., ensures all higher authority appeals are timely processed; dockets, reviews, & provides summaries of Commission votes; prepares monthly allow/disallow reports for the public meeting agenda)
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Acts as proxy to confirm & input the votes in the appeals system; acts as backup for the court appeals process (e.g., requesting transcripts; compiling the record; collaborates with Attorney General’s Office to file the appellate record)
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Assists & provides administrative support for the hearing officer attorney team, including but not limited to maintaining hearing schedules, compiling hearing preparation documents, assisting with the Phantom Docket Process, & tracking assistance provided.
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Responds to inquiries/requests for electronic copies of hearings &/or "the Commission" files
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Print & prepare hard copy of hearings &/or "the Commission" files to be sent to requesting party if requested
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Redacts confidential information from the electronic file before preparing the file to be sent out
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Prepares & releases electronic dictation of the hearing for appeals filed in common pleas court on CD
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Corresponds via email or letter to interested parties on their request for information.
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Receives & monitors all incoming physical &/or electronic mail (i.e., USPS, & internal), scanned documents, & faxes
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Looks up case information & scans/sends to appropriate department within "the Commission", &/or attaches to case file
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Determines what type of document has been received & where it needs to be sent for further action
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Attaches pertinent documentation to "the Commission" file in appropriate location within the electronic file.
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Performs other related duties as assigned (e.g., customer service/hearing line backup; customer service daily administrative functions to include backup with overpayments, subpoenas, dismissals, withdrawals, & vacates).
Schedule: Part-Time. The Commission's expectation is that the employee work 39 hours a week.
Hours: Standard workdays are Monday through Friday. Hours are between 8:30 a.m. and 5:00 p.m.
Location: This position will be headquartered at Rhodes State Officer Tower - 30 E. Broad Street, Columbus, OH 43215
Travel: For training purposes and required Program Area meetings, occasional travel will be required.
PN(s): 20037587.
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
The ideal candidate, at minimum, must have the following:
OPTION 1
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Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college.
OPTION 2
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18 months experience or 18 months training. in secretarial/administrative professional field.
OPTION 3
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6 months experience as Administrative Professional 1, 16871.
OPTION 4
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The equivalent of minimum class qualifications for employment noted above.
Tips For Your Application
When completing the different sections of this application, be sure to clearly describe how you meet the minimum qualifications outlined in this job posting. We cannot give you credit for your Work Experience and Education & Certifications if you do not provide that information in your online application. Information in attached resumes or cover letters must be entered into your application in the appropriate Work Experience or Education & Certification sections to be considered.
Pay Information
This position is in the State of Ohio’s OCSEA Pay Schedule, Pay Range 28, currently $23.65 per hour.
Supplemental Information
ADA Notice
If you require an accommodation based on a disability for any step of the selection process, please contact [email protected].
Background check information
The final candidate selected for this position will be required to undergo a criminal background check. Some positions may require drug testing and/or fingerprinting. Criminal convictions do not necessarily disqualify candidates from consideration.
Intermittent information
This is an intermittent, temporary position, as such it is not eligible for benefits. The final candidate selected for this position will not be permitted to exceed 1,000 hours worked per fiscal year (July 1st - June 30th). This position is Unclassified per ORC 124.11(A) (29).
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
