Job Duties:
- Requires some knowledge of accounting systems and procedures to serve as payroll officer for institution
- Verifies accuracy of information in Time Editor within Kronos (e.g., corrects missed punch adjustments)
- Ensures employees are accurately entered and maintained into Kronos Timekeeping System People Editor (e.g. applies correct pay rules, holiday group codes, union codes)
- Verifies and posts leave usage and work schedules into Kronos Timekeeping System and maintains and files records (e.g., requests for leave, overtime, schedule changes)
- Audits and verifies timesheets to meet payroll processing deadlines (e.g., ensures time interfaced from Kronos to OAKS properly and corrects as needed)
- Ensures accurate pay calculations in OAKS, calculates and/or posts additional pay earnings code (e.g., TWL, grievance settlements, fines)
- Calculate and/or post time reporting codes in timesheets (e.g., leave balance adjustments, previous pay period adjustments)
- Enters deductions and withholdings
- Enters appropriate payroll coding into OAKS Payroll system for electronic fund transfers, Pay Works Card, leave conversion requests and pay-roll deductions (e.g., credit union, uniform allowance, union dues)
- Processes taxes, federal, state, local and school district
- Reviews and generates OAKS and Cognos reports for verification of accuracy and resolves any discrepancies (e.g., exception, no paycheck, low and high net, zero net, paycheck error, less than 80 hours)
- Run and reviews Kronos reports (e.g., missed punches, ID no match, sick and overtime in the same week, sick and holiday same week, absentee report)
- Maintains and files (e.g., deduction cards, tax forms, EFT enrollment and cancellation forms)
- Responds to and research if needed employee questions regarding payroll matters
- Interprets the Ohio Revised and Administrative Codes, various collective bargaining unit agreements, DAS directives, DRC policies and procedures relating to payroll
- Alerts supervisor to problem situations
- Assists as needed in conducting presentations, new hire orientation and training sessions on payroll issues
- Organizes and distributes written communication (e.g. conversion forms, confidential mailing, warrants, garnishments and child support orders, check enclosures) as required
- Processes requests for manual paychecks
- Research OAKS discrepancies (e.g., error to leave balances, or pay warrant errors rate) and contact supervisors and employees to discuss correct discrepancies
Why Work for the State of Ohio
At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:
- Medical Coverage
- Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
- Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
- Childbirth, Adoption, and Foster Care leave
- Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
- Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
- Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.
Qualifications
18 mos. exp. or 18 mos. trg. in accounting &/or finance to include a basic level of experience in spreadsheet software.
- Or completion of high school technical program in accounting; 6 mos. exp. or 6 mos. trg. in accounting or finance to include a basic level of experience in spreadsheet software.
- Or completion of associate core program in business administration, accounting, finance or related field.
- Or equivalent of Minimum Class Qualifications for Employment noted above.
Job Skills: Accounting and Finance
Application Procedures:
In order to be considered for this position, you must apply on-line through this posting website. (We no longer accept paper applications.)
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When completing your on-line Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting.
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We cannot give you credit for your qualifications, experience, education and training in the job selection process if you do not provide it in your on-line application.
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You can check the status of your application by signing into your profile on this website.
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We will communicate with you through the email you provided in your profile and job application. Be sure to check your email often.
If you require a reasonable accommodation for the application process, please contact the Human Resources Office so proper arrangements can be made. Otherwise, you will be given specific instructions on requesting an accommodation if you are invited to an assessment and/or interview.
The Ohio Department of Rehabilitation and Correction is a tobacco-free workplace.
Pre-Employment Drug Testing:
All final applicants tentatively selected for this position will be required to submit to urinalysis to test for illegal drug use prior to appointments. Testing will also be performed for the presence of marijuana. An applicant with a positive test shall not be offered employment unless the applicant submits medical documentation of legally prescribed medications or a recommendation for medical marijuana.
Pre-Employment Background Investigation:
The final applicant selected for the position will be required to undergo a criminal background check. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.
The Ohio Department of Rehabilitation and Correction is prohibited from hiring:
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Individuals under a federal or state weapons disability if the position requires firearms certification/recertification and use;
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Individuals who have engaged in sexual abuse in a prison or other confinement facility; have been civilly or administratively adjudicated, or convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, implied threats of force, or if the victim did not or was unable to consent;
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Individuals convicted of soliciting or providing support for an act of terrorism, terrorism, or money laundering to support terrorism;
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Individuals who have been convicted of or pled guilty to a felony where a direct correlation exists between the position and prior criminal behavior.
ADA Statement
Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.
Drug-Free Workplace
The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.
