Job Title: Portfolio Project Coordinator
Reports to: Portfolio Senior Project Manager
FLSA Status: Full Time, Non-Exempt
Approved Date: May 29th, 2026
POSITION SUMMARY:
The Portfolio Project Coordinator supports the Facilities Department by ensuring operational excellence,
regulatory compliance, and effective coordination across all properties. This role is responsible for managing
procurement, tracking preventative maintenance programs, and ensuring all certifications, inspections, and
compliance requirements are current and audit ready.
This position is expected to model DISH’s Values and Service Commitments in all interactions—
supporting not only the physical condition of the buildings but also contributing to a respectful, responsive, and
well-maintained environment for tenants, staff, and partners.
POSITION DETAILS:
- Employment Type: Full-Time
- Work Schedule: Monday – Friday, 9 am – 5 pm
- Pay Range: $29 - $31
- Work Location: DCO/DSO and hybrid
- Supervisor: Portfolio Senior Project Manager
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Procurement & Financial Stewardship
- Manage all facilities-related purchasing, ensuring timely and cost-effective procurement of materials,
equipment, and services
- Demonstrate mindful and prudent use of resources by evaluating vendor pricing, avoiding waste, and
aligning purchases with operational priorities
- Track purchase orders, invoices, and delivery timelines with accuracy and accountability
- Maintain professional vendor relationships that reflect DISH’s expectations for excellence and service
- Purchasing card administration and reconciliation for facility leadership
Preventative Maintenance & Compliance Oversight
- Track and ensure completion of preventative maintenance schedules across all
properties, maintaining focus on high-impact systems and risks Ensure all required inspections, certifications, and regulatory requirements are current, documented, and
audit-ready
- Apply a fair and consistent approach to compliance tracking across all sites
- Anticipate needs and proactively address gaps, demonstrating initiative and
innovation in maintaining building systems
- Support environments that are safe, clean, and functional aligning with DISH’s commitment to strive for
the best environment to live and work in
- Maintain and update project management software (AppFolio and Excel)
Project Coordination
- Support planning and execution of facility and capital improvement projects with attention to timelines,
scope, and budget
- Coordinate vendors, site staff, and internal teams to ensure projects are completed efficiently and with
minimal disruption
- Maintain clear communication and manage expectations by under-promising and over-
delivering whenever possible
- Identify operational inefficiencies and recommend practical improvements to enhance service delivery
Administrative & Operational Support
- Maintain accurate, organized records for maintenance, compliance, and project tracking
- Provide regular updates to the Portfolio Senior Project Manager and the portfolio meeting
- Attend bimonthly ops facilities meetings and contribute to solution-oriented discussions
- Serve as a reliable point of contact for facilities-related requests, demonstrating focus, responsiveness,
and accountability
- Provide support to the portfolio team by scheduling meetings, ordering food when needed, and tracking
attendance at monthly facility team meetings
- Serve as a liaison between project managers, stakeholders, and team members
- Serve as a liaison between admin team and facility ops to coordinate and support event-related needs
Values & Service Commitment in Action
This role is expected to actively demonstrate DISH’s Values and Service Commitments through daily actions:
- Demonstrate Excellence: Deliver accurate work, strong follow-through, and professional communication
with all stakeholders
- Stay Focused: Prioritize high-impact work, maintaining attention on safety, compliance, and operational
continuity Use Initiative & Innovation: Identify opportunities to improve systems, tracking methods, and vendor
coordination
- Be Respectful & Hopeful: Engage tenants, vendors, and coworkers with professionalism, patience, and a
solutions-oriented mindset
- Be Open: Participate in constructive discussions, adapt to feedback, and support continuous
improvement
OTHER DUTIES AND RESPONSIBILITIES:
- Maintaining professional appearance and communication in all interactions
- Providing service through helping, ensuring requests are addressed efficiently and respectfully
- Remaining present, calm, and solution-focused, especially in high-pressure situations
- Contributing to a welcoming and respectful environment through positive daily interactions
EDUCATION AND EXPERIENCE:
Required:
- 1– 3 years of experience in facilities coordination, property management, construction, or a related field
- Strong organizational and project coordination skills
- Experience managing vendors, purchasing, and service contracts
- Working knowledge of preventative maintenance systems and compliance tracking (AppFolio, Sage and
Insperity are a plus)
- Proficiency in Microsoft Office (Excel, Word, Outlook, Sage, AppFolio)
Preferred:
- Experience in supportive housing or multi-site property environments
- Familiarity with building systems (HVAC, plumbing, electrical, fire systems)
- Bilingual (English/Spanish)
KNOWLEDGE, SKILLS, AND ABILITIES
- Ability and willingness to demonstrate DISH’s Mission, Values, and Service Commitments at all times.
- Strong verbal, written, and interpersonal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Ability to work independently while collaborating effectively with teams.
- Proficiency in Microsoft Office Suite and other relevant software platforms.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to communicate effectively with individuals from diverse backgrounds.
- Ability to foster a welcoming and professional environment in all interactions.PHYSICAL DEMANDS
While performing the duties of this job, the employee may frequently be required to:
- Sit, stand, walk, bend, and reach for extended periods
- Use computers, phones, printers, and office equipment
- Lift and/or move materials weighing up to 50 pounds
- Travel between DISH sites and/or the Central Office as needed
ORGANIZATIONAL RELATIONSHIPS
This position works closely with:
- Portfolio Team
- Facility Team
- External vendors/partners
WORK ENVIRONMENT
- The coordinator will be located at the DSO in front of the janitorial supervisor.
- This location is close to the sites and will not be tenant facing.
DISH SF EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
DISH is an “at-will” and equal opportunity employer. Applicants and employees shall not be discriminated
against because of race, religion, sex, national origin, ethnicity, age, mental or physical disability, sexual
orientation, gender (including pregnancy and gender expression), identity, color, marital status, veteran status,
medical condition, or any other classification protected by federal, state, or local law or ordinance.
HOW TO APPLY:
This position will remain open until filled.
To apply, please submit:
- Resume
- Statement of interest / portfolio if applicable
Applications should be submitted to: [email protected]
Pay: $29.00 - $31.00 per hour
Application Question(s):
- How comfortable are you learning new software systems with minimal training?
- Have you ever created or maintained a project tracker, dashboard, or status report?
Experience:
- Non profit: 1 year (Preferred)
Work Location: Hybrid remote in San Francisco, CA 94103
