Payroll Technician II
DEFINITION
Under the direction of the Director of Fiscal Services, perform a variety of technical accounting duties in the preparation and maintenance of an assigned payroll(s); audit and reconcile STRS, PERS and payroll reports; provide support to districts regarding proper coding and reporting for payroll and retirement purposes; assure employees are paid in an accurate manner.
REPRESENTATIVE DUTIES & RESPONSIBILITIES: May include, but are not limited to the following: (E) = Essential Duties
- Perform a variety of technical accounting duties in the organization, specifically preparation, audit, maintain and reconcile process of an assigned payroll(s) for regular and substitute certificated and classified employees. (E)
- Audit, reconcile and submit STRS and PERS monthly retirement reports, resolve problems and discrepancies related to retirement, including exception reports; (E)
- Review and process time sheets and records; verify proper authorizing signatures, coding and accuracy for payroll adjustments. (E)
- Input time sheet information including deductions into an assigned computer system; review information for accuracy and make corrections as necessary. (E)
- Input employee garnishments, contributions and deductions; establish and maintain detailed automated and manual employee records regarding payroll transactions, leave allotments and absences, benefits, salaries, tax status and related information from a variety of payroll-related forms. (E)
- Assist in auditing and processing annual W-2 reports.
- Assure employees are paid in a timely manner. (E)
- Communicate with County Office and district personnel, employees and outside agencies to exchange information and resolve issues or concerns related to payroll discrepancies. (E)
- Set up new employees; set up job title codes, benefits, pay cycle, salary schedule and other payroll related information into appropriate computer system; assure compliance with procedures related to the proper recording and processing of terminated employees. (E)
- Process retroactive pay as needed; prepare and maintain related records.
- Process special payroll transactions such as new or terminated employee pay or corrections as assigned.
- Print, sort and distribute payroll reports and warrants. (E)
- Process special payroll transactions such as new or terminated employee pay or corrections as assigned. (E)
- Print, sort and distribute payroll reports and warrants. (E)
- Process employer and employee contributions and arrange for vendor payments according to established timelines. (E)
- Operate a variety of office machines including computers, printers, calculators, copy machines, typewriter, and FAX machines. (E)
- Other related duties as required.
EMPLOYMENT STANDARDS
Knowledge of:
- Accounting principles and practices.
- Preparation and processing of payroll and retirement information.
- Laws, rules and regulation governing accounting principles and operations.
- Tax withholding, voluntary deductions, garnishments and insurance.
- Modern office practices, procedures and equipment.
- Computer operations and software applications.
- Proper English language usage, both oral and written.
- Interpersonal skills using tact, patience and courtesy.
- Mathematical functions and applications.
Ability to:
- Audit and reconcile payroll reports.
- Work independently with minimal supervision.
- Understand and apply laws, rules and regulations.
- Plan, organize and prioritize multiple duties.
- Meet deadlines; function effectively under pressure and time constraints.
- Communicate clearly and concisely, both orally and in writing.
- Understand and carry out oral and written instructions.
- Maintain positive, cooperative working relationships and communication with other employees, district staff and general public.
- Maintain confidentiality and diplomacy.
- Implement the vision, mission, policies, administrative regulations and practices of the County Superintendent of Schools and the County Board of Education.
EDUCATION AND EXPERIENCE
High School Diploma required. Twop or more years of increasingly responsible payroll accounting experience, preferably in public schools.
WORK ENVIRONMENT
Employees in this position will be required to work indoors in a standard office environment and come in direct contact with CCOE and district employees, and the public.
LICENSE REQUIRED
A valid appropriate California driver's license.
PHYSICAL REQUIREMENTS:
- Seeing to read and verify a variety of numerical data and materials;
- Hearing and speaking to exchange information;
- Speaking so that others may understand at normal levels and on the telephone;
- Dexterity of hands and fingers to operate a computer keyboard and other equipment;
- Sitting for extended periods of time;
- Sitting, standing, walking, twisting, stooping, crouching, kneeling, bending over at the waist, grasping, reaching overhead, pushing, pulling and moving, lifting and/or carrying 0-25ounds to waist height.
OTHER REQUIREMENTS:
- Possession of or ability to obtain, a valid California driver's license;
- Paid on the County Classified Employees Unit Salary Schedule.
- FLSA: Non-Exempt
- Work Year: 12 months, 260-day work calendar.
- Incumbents of positions in this class may be required to use personal vehicles in the course of employment.
PAYROLL TECHNICIAN III
DEFINITION
Under the direction of the Director of Fiscal Services, perform a variety of technical accounting duties in the preparation and maintenance of an assigned payroll(s); audit and reconcile STRS, PERS and payroll reports; provide support to districts regarding proper coding and reporting for payroll and retirement purposes; serve as a technical resource to school district personnel and provide support and assistance as needed; assure employees are paid in an accurate and timely manner; assist employees with various payroll-related issues.
REPRESENTATIVE DUTIES & RESPONSIBILITIES:
May include, but are not limited to the following: (E) = Essential Duties
- Perform a variety of technical accounting duties in the organization, specifically, prepare, audit, maintain and reconcile process of assigned payroll(s) for regular and substitute certificated and classified employees. (E)
- Audit, reconcile and submit STRS and PERS monthly retirement reports, resolve problems and discrepancies related to retirement, including exception reports. (E)
- Assure activities comply with County, State and Federal policies, procedures, rules and regulations. (E)
- Review and process time sheets and records; verify proper authorizing signatures, coding and accuracy of payroll adjustments. (E)
- Input time sheet information including deductions into an assigned computer system; review information for accuracy and make corrections as necessary. (E)
- Input employee garnishments, contributions and deductions; establish and maintain detailed automated and manual employee records regarding payroll transactions leave allotments and absences, benefits, salaries, tax status and related information from a variety of payroll-related forms. (E)
- Assist in auditing and processing annual W-2 reports
- Assure employees are paid in a timely manner. (E)
- Communicate with County Office and district personnel, employees and outside agencies to exchange information and resolve issues or concerns related to payroll discrepancies. (E)
- Set up new employees; set up job title codes, benefits, pay cycle, salary schedule and other related information into appropriate computer system; assure compliance with procedures related to the proper recording and processing of terminated employees. (E)
- Process retroactive pay as needed; prepare and maintain related records. (E)
- Process special payroll transactions such as new or terminated employee pay or corrections as assigned. (E)
- Process payroll adjustments, worker's compensation, retirement adjustments and vendor payments. (E)
- Print, sort and distribute payroll reports and warrants.
- Process employer and employee contributions and arrange for vendor payments according to established time lines. (E)
- Operate a variety of office machines including computers, printers, calculators, copy machines, typewriter, and FAX machines. (E)
- Other related duties as requested.
GENERAL QUALIFICATIONS
Knowledge of:
- Accounting principles and practices.
- Preparation and processing of payroll and retirement information.
- Laws, rules and regulations governing accounting principles and operations.
- Tax withholding, voluntary deductions, garnishments and insurance.
- Modern office practices, procedures and equipment.
- Computer operations and software applications.
- Proper English language usage, both oral and written.
- Interpersonal skills using tact, patience and courtesy.
- Mathematical functions and applications.
Ability to:
- Audit and reconcile payroll reports.
- Work independently with minimal supervision.
- Understand, interpret and apply laws, rules and regulations.
- Plan, organize and prioritize multiple duties.
- Meat deadlines; function effectively under pressure and time constraints.
- Communicate clearly and concisely, both orally and in writing.
- Understand and carry out oral and written instructions.
- Maintain confidentiality and diplomacy.
- Operate office equipment/machines with accuracy.
- Maintain positive, cooperative working relationships and communication with other employees, district staff and general public. [those contacted in the course of work]
- Implement the vision, mission, policies, administrative regulations and practices of the County Superintendent of Schools and the County Board of Education.
EDUCATION AND EXPERIENCE
High school diploma required. Three or more years of increasingly responsible payroll accounting experience, preferably in public schools.
WORK ENVIRONMENT
Employees in this position will be required to work indoors in a standard office environment and come in direct contact with CCOE and district employees, and the public.
LICENSE REQUIRED
A valid and appropriate California driver's license.
PHYSICAL REQUIREMENTS
- Seeing to read and verify a variety of numerical data and materials;
- Hearing and speaking to exchange information;
- Speaking so that others may understand at normal levels and on the telephone;
- Dexterity of hands and fingers to operate a computer keyboard and other equipment;
- Sitting for extended periods of time;
- Sitting, standing, walking, twisting, stooping, crouching, kneeling, bending over at the waist, grasping, reaching overhead, pushing, pulling and moving, lifting and/or carrying 0-25 pounds to waist height.
- Stand, walk, and bend over; reach overhead; grasp, push, pull and move objects not exceeding 50 pounds; lift and/or carry up to 25 pounds to waist height.
OTHER REQUIREMENTS
- Possession of or ability to obtain, a valid California driver's license;
- Paid on the County Classified Employees Unity Salary Schedule;
- FLSA: Non Exempt
- Work Year: 12 Months; 260 day work calendar.
- Incumbents of positions in this class may be required to use personal vehicles in the course of employment.
Job Type: Full-time
Pay: $21.82 - $45.59 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- Payroll: 2 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
