Top 34 Staff assistant public works Jobs in Corvallis, Or

Staff Assistant - Public Works
City of Corvallis, OR —Corvallis, OR
- $28.34 - $36.01 an hour
- Online Application
- Word processing
- Research
- Mid-level
Personal Care Assistant (PCA)
Greater Albany Public SD 8J —Albany, OR
- $19.78 - $24.33 an hour
- Call employer
- Classroom
- Public school
- Elementary school
6d
Administrative Assistant
Western University of Health Sciences —Lebanon, OR
- $20.97 an hour
- Part-time
- Microsoft Word
- Background check
- Microsoft Outlook
- Paid time off
- Retirement plan
Educational Assistant 2 - CVHS
Corvallis SD 509J —Corvallis, OR
- $21.25 an hour
- Full-time
- Classroom
- Writing skills
- First Aid Certification
2d
Educational Assistant - Lifeskills - WINGS Program - CVHS
Corvallis SD 509J —Corvallis, OR
- $24.25 an hour
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Writing skills
2d
Educational Assistant 2 - Mountian View School
Corvallis SD 509J —Corvallis, OR
- $21.25 an hour
- Full-time
- Classroom
- Writing skills
- First Aid Certification
2d
Educational Assistant -Lifeskills- Kathryn Jones Elementary
Corvallis SD 509J —Corvallis, OR
- $24.25 an hour
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Writing skills
2d
Educational Assistant -Lifeskills- CHS
Corvallis SD 509J —Corvallis, OR
- $24.25 an hour
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Writing skills
2d
Senior and Disability Services - Case Aide
Oregon Cascades West Council of Governments —Albany, OR
- $20.50 - $28.84 an hour
- Full-time
- Spanish
- Word processing
- Writing skills
Quick Apply
Educational Assistant 2 - After School Program (PAGES/PÁGINAS)
Corvallis SD 509J —Corvallis, OR
- $21.25 an hour
- Multiple hires
- Classroom
- Spanish
- Writing skills
2d
Educational Assistant 2/Health Service Assistant - BCE
Corvallis SD 509J —Corvallis, OR
- $21.25 an hour
- Full-time
- Classroom
- Writing skills
- Mid-level
2d
[POOL] Program Assistant 1
Linn-Benton Community College —Albany, OR
- Part-time
- Background check
- Spanish
- Writing skills
Food Service Assistant - Baker - Evening Shift - Central Kitchen
Corvallis SD 509J —Corvallis, OR
- $17.83 an hour
- Full-time
- First Aid Certification
- Travel
- Accounting
Faculty Research Assistant: Openly Published Environmental Sensing Lab
Oregon State University —Corvallis, OR
- $24.04 - $36.06 an hour
- Part-time
- Background check
- Mid-level
- Microsoft Office
- Paid holidays
- Health insurance
Assistant/Associate/Full Professor: R. S. Yeats Endowed Professorship in Active Tectonics and Earthquake Geology
Oregon State University —Corvallis, OR
- Full-time
- Background check
- University
- Travel
- Paid holidays
- Health insurance
Lead Instructional/Behavior Assistant - After School Program (PAGES/PÁGINAS)
Corvallis SD 509J —Corvallis, OR
- From $24.25 an hour
- Full-time
- Classroom
- Ability to walk for extended periods
- Writing skills
2d
Assistant Executive Director
Willamette Springs Memory Care —Corvallis, OR
- Full-time
- Management
- English
- Quality control
- Disability insurance
- Health insurance
Quick Apply
On-Call Transportation Assistant
City of Albany, OR —Albany, OR
- $19.95 - $25.39 an hour
- Part-time
- Microsoft Outlook
- Experience working with individuals with disabilities
- Writing skills
Educational Assistant 2 - Bilingual -Lincoln Elementary
Corvallis SD 509J —Corvallis, OR
- $21.25 an hour
- Full-time
- Classroom
- Spanish
- Writing skills
2d
[POOL] Program Assistant 2
Linn-Benton Community College —Albany, OR
- Part-time
- Spanish
- Office
- Ability to lift 50 pounds

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Staff Assistant - Public Works

City of Corvallis, OR -
Corvallis, OR

Apply Now

Job Details

Full-time
$28.34 - $36.01 an hour

Qualifications

Employee relationship building
Technical report writing
Administrative experience
High school diploma or GED
Procurement contract management
Clerical experience
Project contract management

Full Job Description

Position Summary

City of Corvallis Public Works
The goal of the Public Works Department is to support and enhance the quality of life for community members by delivering responsive and efficient services to all neighborhoods and to maintain reliable and cost-effective public works facilities and systems in a manner that emphasizes customer satisfaction and good stewardship of natural, fiscal, and staff resources.

About the Position
The Staff Assistant performs a wide variety of complex clerical, administrative support, and customer service duties in alignment with established City policies and practices to assist and support Public Works Department staff and community members. This position may make recommendations for budgetary decisions, assign work to other administrative staff, assist with policy and procedure development, and administer contracts. Accomplishes tasks independently and handles non-routine responsibilities with minimal amount of supervision. Compiles information and makes recommendations on policies and procedures.

Full-time 40 hours per week
AFSCME-represented position
12-month probationary period

Reviewing applications weekly as needed starting Monday June 29th

Must meet all qualifications and requirements as listed in the Position Description.

Essential Duties

Duties include, but are not limited to the following:

Compile information provided by others to develop budgets for multiple divisions, a department, or a fund. May develop some line item amounts or forecast and develop a budget for a workgroup; analyze, and make recommendations to management. Compile and review information provided by others into cash flow statements for a division or department.
May monitor budget for a work group or division, recommend action to resolve issues or discrepancies. Develop and maintain spreadsheets. Provide backup for accounting and data entry duties. Review work of others, correct financial processing errors.
Coordinate contract processes, compile bid information and perform cost analysis. Act as Department representative on existing contract requirements. Compile contract reports for submission to managers and project managers, review reports for compliance, and recommend payments. Process change orders, task orders, and award letters as needed. Assess, track and identify key City needs for long-term contracts. May act as liaison to contractors.
Compose contracts and requests for proposal for tangible goods, technical and professional services and construction projects following City contract specifications and City purchasing procedures. Recommend modifications to accommodate regulatory, legislative, industry or City standards; seek legal advice when appropriate. Organize, maintain, and electronically track all contracts, renewal/expiration dates, and related documents. Provide training on contract requirements including sustainable purchasing goals to project managers.
May schedule, train, or assign work to other administrative or Casual or Temporary staff. Review work and communicate corrections to employees. May provide input to performance evaluations.
Respond to community member complaints. Resolve, initiate action, and convey results to community members. Respond to requests from other agencies.
Assist with various customer service duties such as responding to other department or agency requests, assisting walk-in customers, answering phones, issuing parking permits, bulk water keys, and temporary hydrant meters. Maintain a positive customer service demeanor and deliver service in a respectful and patient manner.
Research, analyze, write technical, confidential, and complex reports; make written recommendations to manager on department-wide issues. Organize, create, and compose materials sent to the general public that represent official City information.
Perform routine and non-routine clerical duties such as word processing/typing, clerical review. May assist with clerical training, proofing, editing, and review of clerical work. Assist with the performance of departmental administrative support duties such as web page maintenance, timesheet processing, receipt and processing of mail, and calendar maintenance.
Assist with, recommend changes, and compose policies/procedures.
May assist the department with emergency response efforts by answering phones quickly and efficiently, recording accurate information about the situation, forwarding calls appropriately, and providing an appropriate level of information to callers regarding the status of an event.
Maintain job-site safety for co-workers and minimize hazardous conditions.
Perform as a member of a team, assisting with development of work group goals and objectives, and contributing to the achievement of goals and objectives. Maintain effective work relationships.
Serves on internal committees when required.
Performs other related support duties including those of any classifications below Staff Assistant if necessary.

It is the responsibility of all City of Corvallis employees to:

Participate in the Emergency Management program including planning, classes, training sessions, exercises and emergency events as required.
Act ethically and honestly; apply ethical standards of behavior to daily work activities and interactions. Build confidence in the City through own actions.
Maintain effective work relationships.
Conform with all safety rules and perform work in a safe manner.
Deliver excellent customer service to diverse audiences.
Adhere to all City and Department policies.
Arrive to work, meetings, and other work-related functions on time and maintain regular job attendance.
Perform other duties as assigned.

Qualifications and Skills

Qualifying Education / Experience

High school diploma, or equivalent. Additional education in Business, Political Science, Management, or related field.
Three years increasingly responsible administrative experience. Two years of the required experience must be in procurement and contract administration.
Experience writing complex and technical reports, contracts, and legal documents.

Desired Qualifications

Education or training in contract administration.
Two or four-year degree.
Training and/or experience in budgetary and financial reporting.

Certifications / Licenses

None

Knowledge / Skills / Abilities
Knowledge of: or ability to learn office and department specific computer hardware and software used by position (word processor, e-mail, electronic calendar, spreadsheet, database, web, etc.).

Skill in: technical writing, research, and organization; excellent analytical skills; accurate clerical skills in typing/word processing, proof reading and editing, filing, ten-key, and operating office equipment; effective customer service, communication and telephone skills; problem-solving.

Ability to: research, summarize, and interpret data; follow procedures, coordinate detailed assignments, prioritize daily tasks and meet management deadlines; maintain manual and computerized filing and record-keeping systems; use a computer for extended periods of time to perform the essential duties of the position; get along with coworkers and the general public, and maintain effective working relationships; resolve public inquires and complaints by telephone, e-mail, and in person; meet deadlines while prioritizing multiple duties and projects around set time constraints, perform routine duties independently, and work with frequent interruptions; learn the Public Works service area citywide resources by the end of the probationary period; maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information; understand operational rules and general instructions; discern and apply procedures to situations as encountered within established guidelines; use multi- line phone system, computer and associated software and hardware, copy and fax machines, scanners, projection equipment, and other office-related tools and equipment. To pass a pre-employment background and/or criminal history check.

In Addition: the employee shall not pose a direct threat to the health or safety of the individual or others in the workplace; have demonstrable commitment to sustainability; and have demonstrable commitment to promoting and enhancing diversity, equity and inclusion.

How to Apply

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).
Applicants are encouraged to include a resume with the online application; however, resumes will not be accepted in lieu of a completed online application. Incomplete applications will not be accepted/considered.
Position is open until filled.

*Please do not include personal or protected information in attached resumes or cover letters, this includes your birth date, age, dates of education, and graduation dates.*

Apply Now

Refine Your Search

staff assistant public works jobs in corvallis, or

Staff Assistant - Public Works

Personal Care Assistant (PCA)

Administrative Assistant

Educational Assistant 2 - CVHS

Educational Assistant - Lifeskills - WINGS Program - CVHS

Educational Assistant 2 - Mountian View School

Educational Assistant -Lifeskills- Kathryn Jones Elementary

Educational Assistant -Lifeskills- CHS

Senior and Disability Services - Case Aide

Educational Assistant 2 - After School Program (PAGES/PÁGINAS)

Educational Assistant 2/Health Service Assistant - BCE

[POOL] Program Assistant 1

Food Service Assistant - Baker - Evening Shift - Central Kitchen

Faculty Research Assistant: Openly Published Environmental Sensing Lab

Assistant/Associate/Full Professor: R. S. Yeats Endowed Professorship in Active Tectonics and Earthquake Geology

Lead Instructional/Behavior Assistant - After School Program (PAGES/PÁGINAS)

Assistant Executive Director

On-Call Transportation Assistant

Educational Assistant 2 - Bilingual -Lincoln Elementary

[POOL] Program Assistant 2

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