Top 29 Mail clerk Jobs in Costa Mesa, Ca

Medical Receptionist – Concierge Cardiology Practice
Southcoast Cardiology —Newport Beach, CA
- $22 - $28 an hour
- Full-time
- Private practice
- Spanish
- Writing skills
- 401(k)
- Paid time off
Quick Apply
Mail Clerk
HomeXpress Mortgage Corp —Santa Ana, CA
- $41,000 - $45,000 a year
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Mailroom Clerk
Bredfeldt Odukoya And Han Llp —Irvine, CA
- $18 - $20 an hour
- Full-time
- Data entry
- Organizational skills
- Communication skills
- Health insurance
- 401(k)
Quick Apply
3d
Mailroom Associate
Tax Relief Advocates —Irvine, CA
- $19 an hour
- Full-time
- Office
- Typing
- Communication skills
- Opportunities for advancement
Quick Apply
14d
Mailroom Associate
APEX CLASS ACTION LLC —Irvine, CA
- $19 - $25 an hour
- Extended hours
- Microsoft Word
- Heavy lifting
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
Document Clerk 5:30 pm to 2:00 am
SPS North America —Santa Ana, CA
- $18.50 an hour
- Weekends only
- Microsoft Outlook
- Customer service
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
Document Warehouse File Clerk 3A Morning Shift
SPS North America —Santa Ana, CA
- $18.15 an hour
- Weekends only
- Microsoft Word
- Microsoft Outlook
- Customer service
- Health savings account
- Disability insurance
Quick Apply
Mailroom Operations Associate - Cypress, CA
ImagenetLLC —Cypress, CA
- Up to $18 an hour
- Full-time
- Ability to walk for extended periods
- Research
- High school diploma or GED
- Paid training
- Health savings account
Document File Clerk Day Shift 8:30 am to 5:00 pm - Full Time
SPS North America —Santa Ana, CA
- $17.50 an hour
- Weekends only
- Microsoft Outlook
- Customer service
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
Document Warehouse File Clerk 3:30 pm to Midnight
SPS North America —Santa Ana, CA
- $18.15 an hour
- Weekends only
- Microsoft Outlook
- Customer service
- Computer literacy
- Health savings account
- Disability insurance
Quick Apply
Part-Time Front Office Assistant
The Pegasus School —Huntington Beach, CA
- $21 - $24 an hour
- Extended hours
- School experience
- CPR Certification
- Google Workspace
Quick Apply
5d
Clerk, Sr.
Memorial Health Services —Fountain Valley, CA
- $22.25 - $30.08 an hour
- Full-time
- Bilingual
- Hospital
- Inventory management
- Health insurance
1d
Receptionist & Social Services Assistant
NEWPORT SUBACUTE HEALTHCARE —Costa Mesa, CA
- $20 - $22 an hour
- Part-time
- Inventory management
- Office
- Supervising experience
- Health insurance
- Dental insurance
Quick Apply
14d
Mailroom Clerk
XBP Global —Long Beach, CA
- $16 - $17 an hour
- Full-time
- Word processing
- Computer literacy
- High school diploma or GED
Quick Apply
8d
Transportation Clerks
Sea-Logix, LLC —Long Beach, CA
- $34.60 an hour
- Weekends as needed
- Microsoft Outlook
- Computer literacy
- Office
Quick Apply
8d
Administrative Assistant / Receptionist
Weyer, Crellin & Custer —Costa Mesa, CA
- $25 - $30 an hour
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
2d
Part Time Clerk
Hanna, Brophy, MacLean, McAleer & Jensen, LLP —Orange, CA
- $17 - $19 an hour
- Part-time
- Administrative experience
- High school diploma or GED
- Data entry
- 401(k)
- 401(k) matching
Quick Apply
Office Assistant
Reel Fathers Rights —Irvine, CA
- $19 - $24 an hour
- Full-time
- Spanish
- Writing skills
- English
- Health insurance
- Dental insurance
Quick Apply
7d
Mailroom and Facilities Coordinator
Seabreeze Management Company Inc —Aliso Viejo, CA
- $18 - $20 an hour
- Overtime
- Writing skills
- Sanitation
- Mid-level
Quick Apply
Administrative Assistant (Temporary)
Vanguard University —Costa Mesa, CA
- Temporary
- Microsoft Outlook
- Office
- High school diploma or GED

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mail clerk jobs near costa mesa, ca

Medical Receptionist – Concierge Cardiology Practice

Southcoast Cardiology -
Newport Beach, CA

Quick Apply

Job Details

Full-time
$22 - $28 an hour

Benefits

401(k)
Paid time off

Qualifications

Health insurance authorizations
Health insurance co-pays
Medical office management
Multitasking
Electronic health records (EHR) management
CCMA Certification
EHR systems
EKG
Writing skills
Medical office experience
English
Patient service
Administrative experience
High school diploma or GED
Attention to detail
Cardiology
Patient interaction
Clerical experience
Health information management
Clinical confidentiality policies

Full Job Description

Job description:

Summary

We are a high-touch, concierge cardiology practice seeking an experienced, polished, and exceptionally professional Medical Receptionist to serve as the first point of contact for our VIP patient population. The ideal candidate has a warm presence, impeccable communication skills (both written and verbal), and the ability to support patients with discretion, attention to detail, and a service-oriented mindset. This role requires maturity, reliability, and the ability to maintain a calm, welcoming environment while managing a fast-paced front desk.

Key Responsibilities

Concierge-Level Patient Experience

Greet patients and visitors with warmth, professionalism, and a high level of service.
Provide a seamless, concierge-style check-in and check-out experience.
Anticipate patient needs and ensure a smooth, comfortable visit from arrival to departure.
Maintain strict confidentiality and demonstrate discretion with sensitive medical and personal information.

Front Desk Operations

Verify and update patient demographics, insurance, and contact information with precision.
Collect copays, concierge fees (if applicable), outstanding balances, and required forms.
Manage front desk flow with impeccable organization and professionalism.
Maintain an immaculate, serene, and hospitality-level reception area.

Communication & Coordination

Answer calls promptly with a polished, calm, and professional tone.
Communicate clearly and effectively with patients, staff, and referring physicians.
Draft professional, error-free written communications, messages, and correspondence.
Route calls and messages appropriately and follow protocols for urgent matters.
Provide patients with clear instructions regarding appointments, preparation, and testing.

Scheduling & Testing Coordination

Schedule new and follow-up visits, and cardiology testing (EKGs, echocardiograms, stress tests and outpatient loop recorders).
Confirm appointments and manage reminders with concierge-level attention.
Coordinate with referring physicians and healthcare providers to obtain outside records, referrals, and authorizations.
Ensure testing and follow-up plans are communicated clearly and executed accurately.

Insurance & Authorization Support

Obtain and verify insurance information accurately and efficiently.
Collect copays and deductibles and document all transactions.
Collaborate with the billing/authorization team to ensure pre-authorizations and referrals are completed ahead of time.

Administrative Responsibilities

Scan and upload documents into the EHR with accuracy.
Sort and distribute mail, faxes, and electronic records promptly.
Uphold HIPAA and all privacy/security guidelines with zero exceptions.

Qualifications

Required

High school diploma or equivalent; Associate’s degree preferred.
Knowledge of medical insurance basics (copays, deductibles, authorizations).
Minimum 2–3 years of medical office experience, preferably in concierge, cardiology, or internal medicine settings.
Exceptional communication skills — polished verbal communication and strong professional writing skills.
Ability to maintain composure, professionalism, and warmth with high-expectation patients.
Experience in cardiology is highly preferred (familiarity with EKG, echocardiogram, stress test terminology).
Strong organizational skills and ability to multitask in a fast-paced environment.
Proficiency with EHR systems and standard office software.
Punctual, reliable, and able to maintain strict confidentiality.

Preferred

Experience in a concierge or VIP medical practice.
Medical office experience, preferably in concierge medicine and/or cardiology settings.
Medical Assistant certification strongly preferred.
Bilingual (English/Spanish) is a plus.

Key Attributes

Polished, professional, and articulate.
Warm, welcoming demeanor aligned with concierge-level patient service.
Highly organized, detail-oriented, and proactive.
Excellent judgment and discretion.
Calm under pressure when supporting anxious or high-acuity patients.
Team-oriented with a positive, solution-focused mindset.
Interested in stability and long-term growth within the practice.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

401(k)
Paid time off

Experience:

EHR systems: 3 years (Preferred)
Medical office management: 3 years (Required)
Patient service: 3 years (Preferred)
Multitasking: 3 years (Required)
Cardiology: 3 years (Required)

Language:

Bilingual (English/Spanish) (Preferred)

License/Certification:

CCMA Certification (Required)

Ability to Commute:

Newport Beach, CA 92660 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

mail clerk jobs in costa mesa, ca

Medical Receptionist – Concierge Cardiology Practice

Mail Clerk

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Mailroom Associate

Mailroom Associate

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Document Warehouse File Clerk 3A Morning Shift

Mailroom Operations Associate - Cypress, CA

Document File Clerk Day Shift 8:30 am to 5:00 pm - Full Time

Document Warehouse File Clerk 3:30 pm to Midnight

Part-Time Front Office Assistant

Clerk, Sr.

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Mailroom Clerk

Transportation Clerks

Administrative Assistant / Receptionist

Part Time Clerk

Office Assistant

Mailroom and Facilities Coordinator

Administrative Assistant (Temporary)

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