Job Title: Special Education Secretary
Reports to: Special Education Director
Date of Availability: ASAP
Closing Date: Open Until Filled
Position Summary:
Assists the Director in the organization and maintains operational routines in the Special Education Department. Has primary responsibility for essential record keeping and in generation of essential reports.
Salary: Compensation is commensurate with qualifications and experience. The hourly pay range for this classified position is $23.61–$25.69.
Position Responsibilities:
- Records Management: Manage, track, and file all confidential student and department records in compliance with FERPA and HIPAA; oversee all in-district and out-of-district records requests and transfers.
- Compliance Reporting: Responsible for compiling, updating, and submitting all district and Colorado Department of Education (CDE) reports for IDEA and ECEA compliance
- Database Oversight: Utilize special education databases and software (e.g., Enrich) to monitor IEP compliance, generate data reports, and assist case managers with training and support
- Financial & Purchasing: Monitor department budgets and generate requisitions
- Office Operations: Organize, schedule, and coordinate daily office routines, department functions, staff appointments, conferences, and interviews
- Administrative Support: Serve as the primary liaison between the Special Education Director and staff; assist administrators during all phases of formal Compliance Reviews
- Customer Service: Act as the first point of contact for the department; answer phones, respond to parent and community inquiries, and handle concerns or complaints
- Professional Development & Logistics: Communicate with vendors and coordinate logistics for staff professional development and training
- Inventory Control: Manage and maintain the department inventory of materials and supplies
- Professional Development: Attend weekly CDE webinars, district secretary meetings, and relevant trainings to stay current on district objectives, policies, and state reporting requirements
Supervisory Responsibilities:
Technical Skills, Knowledge, and Abilities:
- Strong oral and written English communication skills, including professional proofreading capabilities.
- Exceptional interpersonal skills; ability to interact pleasantly, patiently, and cooperatively with a diverse community of students, staff, and families.
- Ability to work effectively with individuals from diverse ethnic, cultural, and educational backgrounds.
- Proficiency in computer operations and modern office practices.
- Proven ability to maintain strict confidentiality in all aspects of the role (adhering to FERPA/HIPAA guidelines).
- Excellent organizational skills and the ability to manage multiple priorities and tasks effectively, even with frequent interruptions.
- Self-motivated with a high attention to detail and a proven flexibility to adapt to changing environments or school district objectives.
- A genuine interest in supporting the education and well-being of youth in a public school setting.
Qualifications:
- High school diploma or equivalent plus courses in office, secretarial, word processing and computer skills.
- More than one year of clerical and/or secretarial experience.
- Experience in a school environment is preferred.
- Experience in Special Education is preferred
Benefits include:
PERA retirement, paid time off, short and long term disability, other optional benefit elections. Employees who are regularly scheduled to work 30 or more hours per week as defined by their position are also eligible for the district's health insurance.
Additional information:
*Salary/pay rate is determined based on position classification and employee's qualifications and experience relevant to the job description requirements. Full pay range may be found on the appropriate salary schedule. Salary schedule link below. Employees hired new into a position are rarely qualified to receive the maximum of the pay range shown on the salary schedule.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate and is a standard acceptable level for this environment.
Application Process:
Moffat County School District uses the applicant tracking system from Frontline Education to manage employment applications online. Visit www.moffatsd.org to apply for this position.
In compliance with Title VI & VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972; Section 504 of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act, the Genetic Information Nondiscrimination Act of 2008, and Colorado law, Moffat County School District RE-1 does not unlawfully discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability or need for special education services in admissions, access to, treatment, or employment in educational programs or activities which it operates. English speaking ability will not be a barrier to participation and admission to District programs. Complaint procedures have been established for students, parents, employees or need for special education services. The following person(s) have been identified as the compliance officer for the District. Compliance Officer for Title IX – Megan Caughey, 600 Texas Ave, Craig, CO 81625, 970-826-6410, [email protected].
En cumplimiento del Título VI y VII del Acto de Derechos Civiles de 1964, Título IX de la Enmienda de Educación de 1972; Sección 504 del Acto de la Rehabilitación de 1973, la Discriminación de Edad en Acto del Empleo de 1967, el Acto de los Americanos con Discapacidades, el Acto de no Discriminación de Información Genética de 2008 y la ley de Colorado, Condado de Moffat Distrito Escolar RE-1 no discrimina ilegalmente en base a raza, color, sexo, religión, origen nacional, ascendencia, credo, edad, estado civil, orientación sexual, información genética, discapacidad o necesidad de servicios de educación especial en la admisión, acceso, tratamiento o empleo en programas educativos o actividades que opera. Capacidad de hablar ingles no será un obstáculo para la participación y admisión a programas del Distrito. Se han establecido procedimientos de queja para los estudiantes, padres, empleados o necesidad de servicios de educación especial. La(s) siguiente(s) persona(s) han sido identificadas como el oficial de cumplimiento para el Distrito: Megan Caughey, 600 Texas Ave, Craig Co 81625, 970-826-6410, [email protected].
Pay: $23.61 - $25.69 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
