Job Opening: Mobile Program Coordinator
Location: Southern WV
Schedule: Flexible (Day Shift)
Position Type: Full Time
The Program Coordinator is responsible for the day-to-day coordination, implementation, and results of WV Women Work's mobile workforce programs, Second Shift and Step Up Recovery. This person serves as the operational hub of the programs—building partner relationships, scheduling and delivering programming, coordinating participant services, maintaining program data, and making sure good ideas actually turn into good programs.
What This Job Actually Is
This is a hands-on program leadership role, not a passive administrative position. The Program Coordinator is expected to take ownership of the day-to-day success of the program: build relationships, schedule and execute training, recruit and follow up with participants, coordinate staff and resources, maintain accurate data, solve routine problems independently, and keep the program moving.
Success in this position requires action, follow-through, initiative, and comfort making decisions. We are looking for someone who sees what needs done and does it, asks for help when it is genuinely needed, and can move work from idea → plan → execution without waiting for step-by-step direction.
A typical week may include meeting with a recovery partner, teaching a career-readiness workshop, loading supplies for an off-site bootcamp, enrolling participants in online training, calling participants who need follow-up, updating the program tracker, scheduling the next month's events, helping set up hands-on training, and solving whatever ordinary logistical problem comes up along the way.
If you prefer a position where most of your time is spent at a desk, where someone else determines your daily priorities, or where your primary responsibility is sending emails and attending meetings, this is probably not the right position for you.
Primary Responsibilities
Ownership & Program Execution Own the daily operation of Second Shift and Step Up Recovery; maintain the 30/60/90-day calendar; take activities from idea through completion; solve routine problems independently; communicate barriers early; and follow through on commitments.
Participants & Training: Recruit, enroll, track, and follow up with participants; coordinate and help deliver workshops, bootcamps, online training, credentials, and career exploration; maintain participant engagement after training; and connect participants with additional career and support services.
Partners & Events Build and maintain relationships with recovery, re-entry, workforce, education, and community partners; coordinate events from beginning to end; and handle the practical details—staff, space, supplies, equipment, recruitment, setup, documentation, cleanup, and follow-up.
Tracking & Results Keep calendars, participant records, attendance, credentials, training hours, employment outcomes, and other required data current; support grant reporting and compliance; collect feedback; and use what we're learning to continuously improve the program.
Work Environment & Schedule: This is a flexible, field-based position—not a primarily remote position. Work happens wherever participants and partners are: WV Women Work offices, recovery and re-entry programs, community sites, training events, employer locations, and occasionally from home. Some evening or weekend work may be required.
Regular travel throughout West Virginia regions (north or south) is required, along with the ability to transport program materials and assist with event setup and breakdown.
The person who thrives in this job:
- Is a doer who enjoys turning ideas into action. Takes ownership without needing constant supervision or reassurance.
- Can make reasonable day-to-day decisions independently. Is comfortable calling people, walking into community organizations, building relationships, and asking people to participate.
- Can manage several moving pieces without becoming paralyzed by small decisions. Understands that “I sent an email” is not the same thing as completing a task.
- Follows up when someone doesn't respond instead of assuming the work is finished. Is resourceful. If Plan A doesn't work, they try Plan B.
- Is comfortable working in a small nonprofit where everyone occasionally loads a vehicle, moves a table, makes copies, teaches a class, talks to an employer, or handles something outside their formal job description. Cares more about whether participants actually get somewhere than whether an activity can be checked off a list.
This position is successful when the program is active and moving: partners are engaged, trainings are scheduled and delivered, participants are showing up, records are current, people receive meaningful follow-up, credentials are earned, connections to employers are made, and participants are progressing toward employment. Activity is not the same as progress. We value follow-through and results.
Required Skills
- Strong organizational and time-management skills. Ability to manage multiple schedules, partners, and priorities simultaneously.
- Clear, professional communication skills with participants, partners, and staff. High attention to detail in documentation and data tracking.
- Comfort working with online platforms such as Google Workspace, learning management systems, and spreadsheets. Ability to work independently while collaborating closely with a multidisciplinary team.
- High School Diploma or GED required; some college coursework preferred. Clean driving record
- Experience in workforce development, program coordination, nonprofit operations, or human services preferred. Experience working with individuals in recovery, re-entry, or high-barrier populations strongly preferred.
- Familiarity with databases, CRMs, or participant tracking systems is a plus.
To Apply: Please do not apply using an Indeed resume. Email your resume and a short note to [email protected]. Following these application instructions is the first step in our screening process.
Women, especially women of color, are strongly encouraged to apply.
Pay: $45,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
