Top 3 Receptionist / business team admin Jobs in Cypress Tx

Receptionist / Business Team Admin
Woodsedge Community Church —Spring, TX
- Part-time
- Office
- 3 years
- High school diploma or GED
Quick Apply
Receptionist
Applied Optoelectronics, Inc. —Sugar Land, TX
- Full-time
- Travel
- Reliable transportation
- Entry level
- Relocation assistance
- Health insurance
Quick Apply

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Receptionist / Business Team Admin

Woodsedge Community Church -
Spring, TX

Quick Apply

Job Details

Part-time | Full-time

Qualifications

Computer operation
Customer communication
Emergency response in crisis intervention
High school diploma or GED
Desktop applications

Full Job Description

Description:

The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence and requisition of supplies, as well as providing general office support with a variety of clerical activities and related tasks for the Business Team.

Key Roles and Responsibilities

Reception

Connect callers and walk-ins to the appropriate people or place for info.
Direct callers to the website for assistance, if applicable.
Advise callers and visitors with information regarding events for the various ministries.
Assist with Financial Care requests (screen for regular attendees, advice initial steps to apply, what’s needed, etc., print documents for financial care team, scan and send).
Pray with callers and visitors as led to do so.
Assist callers / walk-ins on Hope Center reservations / process.
Let Hope Center Director know when office food boxes are out / low
Assist and train employees on copy room equipment (Printers, cutters, laminators, etc.)
Update Lobby staff binder monthly or as needed
Recruit and Train New Front Desk Volunteers
Update volunteer folder documents
Credit Card Training for New Hires
Maintain workroom and supplies
Shop for best prices on office supplies; code the supplies and send to accounts payable.
Maintain inventory of office supplies.
Contact provider for service as needed for copiers.
Fax or assist those faxing documents, as needed.
Maintains mail room
Distribute daily mail / packages and sort to the correct employee / team
Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Inform staff of deliveries for them.
Coordinate pickups / deliveries for staff.
Assist callers / walk-ins on Hope Center Reservations / process
Let Hope Center Director know when office food boxes are out / low
Assist callers / walk-ins on any event registration.
Update lobby staff binder monthly or as needed.
Crises Walkins
Add to workflow in PCO & distribute to appropriate team
Complete training in lay counseling & crises care
Comfortable handling crises / manic people and situations
Provide training documents to new admins.
Add Newsletter submissions, respond and sort “contact us” as well as online connect cards & [email protected] submissions
Add those requesting newsletters to MailChimp
Distribute and collect signatures for Financial Care envelopes as picked up.
Run Sunday numbers and collect all numbers and make weekly report for lead team.
Add to spreadsheets

Business Office

Credit Cards
Approve transactions daily.
Put together credit card packets and train new employees.
Ad Hoc processing of payables as needed.
Responsible for pre-service preparations including distributing giving bags and café starting cash for all venues.
Filing
Run Report for first time givers.
Pull giving statements upon request and giving questions
Quarterly send report and all staff receipts to comptroller.
Go to the bank weekly to deposit giving and submit mileage.
Pay the Electricity Bill monthly and any bills as needed from the Business Office.

Facilities

Send weekly Facility Schedule Report to various entities
Distribute keys / fobs as needed and sign policy (update policy as needed)
Unlock Buildings as needed.

Human Resources

Set-up all new employees:
Mail slots
Order name plates
Add to the WE staff phone list
Orient new hires to phone use as needed
Distribute and collect signatures for childcare and KidsEdge workers’ paychecks as picked up.

Other

Cultivate volunteer team to act as backup, as needed
Special projects as assigned
Other duties as assigned
Intentionally disciple others
Maintain a strong working relationship by walking in our virtues of Holy, Humble, Healthy, Hungry.
Actively communicating with appropriate individuals on relevant matters and events.
This person is loving Jesus more, journeying together well with others in community and bringing tangible hope to more and more people. Intentionally disciple others
Commitment to personal time with God every day to pursue a heart that loves Jesus, and to ongoing spiritual, personal, and professional growth
Active prayer intercessor
Agreement with our Statement of Faith, and demonstration of that faith through actions and lifestyle
Order and stock all supplies for Staffe’.

Success Outcomes

Well served internal and external customers
Well organized, fully stocked, and functional workroom
Proactively identifies opportunities to bring excellence to the role and responsibilities

Staff Expectations

Commitment to personal time with God every day to pursue a heart that loves Jesus.
Participation in staff prayer, staff meetings, training sessions, retreats, ministry related classes, trainings or events, and all staff events as required.
Commitment to ongoing personal growth in spiritual maturity and professional growth.
A valuable team player that seeks to make others better through service to others, development, leadership, collaboration, and healthy conflict resolution.
A life-long learner willing to be coached, evaluated, and held accountable.
Passion for welcoming and connecting people to God, His church, and one another.
Active prayer intercessor
Agreement with our Statement of Faith, and demonstration of our faith through actions and lifestyle
Ownership of the WoodsEdge mission & values emphasizing prayer, passion, humility and kingdom-mindedness.
Attend WoodsEdge Community Church
Additional Responsibilities as assigned.
Servant’s heart for whom no job is too small.

Requirements:

High school diploma or equivalent
3-5 years related work experience
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Strong communication and people skills
Highly professional, friendly and service oriented demeanor
Ability to multitask
Strong organization and time management skills
Experience in crises care / kind bedside manner

Quick Apply

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