Marketing Specialist -Trade Show & Events Coordinator
Mettler Toledo —Lutz, FL
- Weekends as needed
- Marketing
- 5 years
- Bachelor of Science
- Disability insurance
- Health insurance

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Marketing Specialist -Trade Show & Events Coordinator

Mettler Toledo -
Lutz, FL

Apply Now

Job Details

Benefits

Caregiver leave
Partner benefits
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Parental leave
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Public relations trade shows
Managing projects

Full Job Description

Marketing Specialist -Trade Show & Events Coordinator

Location Lutz, Florida, United States Date posted June 16, 2026 Job ID 22371

Our Opening and Your Responsibilities

Responsible for managing domestic trade shows and events for the Product Inspection Division and supporting Demonstration Bus Program. The successful candidate will have strong knowledge of industry best practices and be skilled at communication and project management. The person in this role will have a dotted line reporting to the Marketing Operations Manager for the Demonstration Bus program. What you will do

Assist the Marketing Communications Manager with planning and executing trade shows, conferences, and events ranging from 10x10 booths to cross-divisional exhibits up to 5,500 sq. ft.
Coordinate all event logistics, including booth space reservations, directory listings, online promotions, and timely placement of vendor orders to meet discount deadlines
Manage attendee coordination, including registration, hotel room blocks or recommendations, meeting room setup, and booth staffing schedules
Identify and manage installation and dismantle (I&D) teams; support on-site setup, staffing, and teardown as needed
Partner cross-functionally with internal teams and external vendors (graphic designers, exhibit houses, printers, and leadership) to deliver events aligned with business objectives and budgets
Collaborate with product line managers to identify equipment and demo needs; ensure all materials and deliverables are completed on schedule
Support development of event themes and integrated marketing campaigns with the Marketing Communications Manager
Coordinate creation of booth layouts, exhibit graphics, signage, videos, demo products, and supporting materials
Develop and distribute detailed event communication packages to attendees and stakeholders
Work with leadership to define lead generation goals; manage on-site lead capture, track performance against targets, and route leads to the processing team
Plan and execute company-hosted events, including venue selection, space booking, transportation, catering, décor, giveaways, signage, badges, and full event setup/teardown
Support the Demonstration Bus Program, including project management of annual updates (equipment retrofits, literature, videos, giveaways)
Manage operational requirements for the demo bus, including annual registration (plates/tags), insurance documentation, scheduling, and Canadian border crossing paperwork
Coordinate with sales teams to schedule customer visits, build appointment calendars, distribute marketing communications, and send follow-up surveys
Partner with Service Dispatch to schedule technicians for demo bus maintenance and repairs
Ensure compliance with regulatory requirements, including coordination with Radiation Safety for state regulations
Maintain trade memberships and directory listings
Manage marketing asset inventory, including warehouse organization (6S standards), shipping/receiving, and promotional item sourcing, ordering, and storage
Perform other related duties as needed

What You Need to Succeed

BA or BS Degree in Marketing, Business Administration, Communications, or related field preferred
5+ years of experience of trade show coordination
Keen attention to detail
Excellent project management skills
Ability to influence others in cross functional positions to provide deliverables by deadlines
Excels at written and verbal communication and follow up with colleagues
Ability to work in a fast-paced environment and with multiple projects, maintain schedules and meet deadlines
Ability to take direction from management and work autonomously and/or on a team
Ability to travel 10-20% annually
Ability to occasionally work evenings and weekends to support business functions as needed
Ability to lift up to 30 lbs.

Our Offer to You

Medical, dental and vision care coverage and a 401(k) savings plan with company matching – all starting on date of hire
Tuition reimbursement, employee wellness programs, plus other perks and discounts
Parental and caregiver leave policies
All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
Global market strength and worldwide leadership in weighing
A brand name that is identified worldwide with precision, quality, and innovation
Thousands of patents, design and innovation awards
A commitment to extraordinary service on our state-of-the-art equipment

About Mettler Toledo

METTLER TOLEDO is a global leader in precision instruments and services. We are renowned for innovation and quality across laboratory, process analytics, industrial, product inspection, and retailing applications. Our sales and service network is one of the most extensive in the industry. Our products are sold in more than 140 countries, and we have a direct presence in approximately 40 countries. For more information, please visit www.mt.com.

Equal Opportunity Employment

We are an equal opportunity employer and value diversity at our company. We give consideration for employment without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity, genetic information, protected veteran status, or any other protected classification. You can find more details in our Equal Employment Opportunity Policy.

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