Top 16 Document specialist Jobs in Davis, Ca

Project Administrator / Document Control Specialist
SYSTRA —Sacramento, CA
- $65,455 - $91,200 a year
- Remote
- Microsoft Excel
- Microsoft Outlook
- Research
- Health insurance
- Dental insurance
3d
Document Controller
Fluor Federal Services —Sacramento, CA
- $87,000 - $162,000 a year
- 6 years
- Research
- Mid-level
- AD&D insurance
- Disability insurance
14d
Document Controller
AECOM —Sacramento, CA
- $68,000 - $117,000 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Mid-level
- Office
- AD&D insurance
- Employee stock purchase plan
12d
Intake Document Processor
CSC (Corporation Service Company) —Sacramento, CA
- $40,000 - $42,000 a year
- Full-time
- Computer literacy
- Office
- Administrative experience
Senior Administrative/Document Control Specialists – Northern California
Parsons —Sacramento, CA
- $26.59 - $46.54 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
- Paid holidays
11d
Senior Document Controller
AECOM —Sacramento, CA
- $80,000 - $130,000 a year
- Full-time
- Hybrid work
- 6 years
- Bachelor of Science
- Office
- AD&D insurance
- Employee stock purchase plan
12d
Business Member Support - Business Account Documentation Specialist (Full-Time)
Golden 1 Credit Union —Sacramento, CA
- $28 - $30 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- 3 years
Quick Apply
Design and Construction Coordination/ Document Support
Fluor Federal Services —Sacramento, CA
- $96,500 - $179,500 a year
- Civil engineering
- 5 years
- Mid-level
- AD&D insurance
- Disability insurance
Senior Document Controller
Jaquith Consulting Group Inc —Sacramento, CA
- $90,000 - $150,000 a year
- Full-time
- Analysis skills
- Bachelor's degree
- Continuous improvement
- Profit sharing
- Health insurance
Quick Apply
10d
Document Control Manager
AECOM —Sacramento, CA
- $105,000 - $150,000 a year
- Full-time
- Hybrid work
- Bachelor of Science
- Bachelor's degree
- Organizational skills
- AD&D insurance
- Employee stock purchase plan
12d
Loan Documentation Specialist
First Northern Bank of Dixon —Sacramento, CA
- $21 - $24 an hour
- Full-time
- Mid-level
- 2 years
- Commercial
- Profit sharing
Quick Apply
Associate Attorney-Centralized Document Review
Gurstel Law Firm P C —Sacramento, CA
- $85,000 - $105,000 a year
- Full-time
- Analysis skills
- Quality control
- Travel
- Profit sharing
- Paid holidays
Quick Apply
Commercial Associate Attorney-Document Review
Gurstel Law Firm P C —Sacramento, CA
- $85,000 - $120,000 a year
- Full-time
- Mid-level
- Analysis skills
- Quality control
- Profit sharing
- Paid holidays
Quick Apply
Documentation Manager, Platforms & Ecosystems
Unity Software Limited —Sacramento, CA
- $107,700 - $194,200 a year
- Full-time
- English
- Recruiting
- APIs
- Disability insurance
- Employee assistance program
4d

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Project Administrator / Document Control Specialist

SYSTRA -
Sacramento, CA

Apply Now

Job Details

$65,455 - $91,200 a year
3 days ago

Benefits

Health insurance
Dental insurance
401(k)

Qualifications

Microsoft Excel
Microsoft Outlook
Research
Collaborative technology platforms
Construction stakeholder communication
Technical Proficiency

Full Job Description

The Company

SYSTRA delivers architecture, engineering and construction and program management services to our clients that offer public transportation, public education and public housing to our communities.

We partner with public transportation owners and operators of bridges, buses, commuter and intercity, high-speed and light rail, mass rapid transit and tunnels, helping them provide safe, efficient and reliable public transportation. SYSTRA also serves public facility authorities that provide safe, attractive, and environmentally sound public schools and offer affordable housing to communities. Ranked 18th in US mass transit and rail design by Engineering News-Record (ENR), SYSTRA has been a trusted partner to public agencies and operators throughout the US since 1985 and employs nearly 200 personnel nationwide.

Part of SYSTRA Group, a world-leading engineering and consulting firm, SYSTRA is supported by the over 10,500 employees worldwide. Using a collaborative approach built on the firm’s value of Connected Teams, we provide our clients and partners access to the best skills worldwide via sharing information, tools, best practices, and processes.

Context:

We’re looking for a new Project Administrator / Document Control Specialist in our Operations Group to help drive the objectives and challenges our clients trusted us to solve for them.

Missions/Main Duties:

As a SYSTRA US Project Administrator / Document Control Specialist you will join a world-class team of high-performing engineers, designers, drafters and others who work collectively to ensure client projects continue to thrive while remaining on schedule and budget. The Project Administrator / Document Control Specialist provides comprehensive administrative and document control support to project teams, ensuring efficient organization, management, and accessibility of project documentation. This role is essential for maintaining project records, complying with standards, and enabling smooth, day-to-day office operations. The ideal candidate has strong organizational skills, attention to detail, and proficiency in document management systems used in engineering or construction environments, along with a proactive, solutions-oriented mindset, the ability to work independently, and strong stakeholder coordination skills to keep project activities moving forward efficiently.

Duties and Responsibilities:

Document Control

Develop, maintain, and enforce standardized document control procedures for naming, versioning, storage, and retrieval in accordance with project and ISO 9001 and 19650 standards
Use Electronic Document Management Systems (EDMS) and Project Management Information Systems (PMIS) such as SharePoint, ProjectSight, e-Builder, ProjectWise, or similar platforms for document organization and sharing
Process, log, and distribute incoming and outgoing project documents—including correspondence, drawings, specifications, and reports
Maintain accurate document control logs and registers, tracking revisions, transmittals, and distributing updated information to the project team
Perform quality checks on documents to ensure accuracy, completeness, and compliance with formatting guidelines
Support the organization and archiving of documentation during project closeout per established procedures
Proactively identify document control gaps, inconsistencies, or workflow bottlenecks and take initiative to resolve routine issues independently or escalate as appropriate
Monitor document workflows and follow up with internal and external stakeholders to ensure timely review, approval, distribution, and closeout of project documentation
Exercise independent judgment in prioritizing document control activities and maintaining continuity of project operation

Administrative Support

Schedule and coordinate meetings and appointments; prepare agendas, take minutes, and distribute action items
Draft, format, and distribute correspondence, reports, memos, and presentations
Manage payroll-related paperwork, personnel lists, and support onboarding by facilitating access to systems and resources for new employees
Provide direct administrative support to project managers, design leads, and other team members as required
Handle electronic and physical document archiving and retrieval according to retention policies
Assist with research, data analytics reporting, and project controls administrative functions (e.g., report generation, contract review, action item tracking)
Offer basic training on web-based tools and project management platforms to all project staff tiers
Participate in formatting and quality reviews of project deliverables
Contribute to special project assignments, such as drafting internal guidance or management guidelines
Take ownership of assigned tasks and deliverables, independently track deadlines, follow up on open items, and ensure timely completion
Coordinate across project managers, technical staff, clients, and other stakeholders to gather information, align expectations, and support timely decision-making
Anticipate administrative and project support needs, identify opportunities to improve efficiency, and recommend practical process improvements
Use sound judgment to troubleshoot routine administrative and project issues independently, escalating more complex matters when needed

Profile/Skills:

Does this seem like an opportunity that you can be all aboard with in your career? Well, here’s a little more on the required experience we’re looking for in this new teammate.

Required Qualifications:

Proven experience in document control or an administrative role, preferably within an engineering or construction project environment
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with EDMS and/or PMIS platforms (e.g., SharePoint, ProjectSight, e-Builder, ProjectWise, Procore, InEight, Bluebeam)
Excellent organizational and time management skills; meticulous attention to detail and accuracy
Strong written and verbal communication abilities
Comfort working with executive, client, and technical team members
Knowledge of document control standards and best practices
Ability to work independently and collaboratively as part of a multidisciplinary team
Demonstrated ability to take initiative, work as a self-starter, and manage priorities with minimal supervision
Strong problem-solving skills, including the ability to identify issues, evaluate options, and implement effective solutions within established procedures
Proven ability to coordinate with multiple stakeholders, follow up effectively, and maintain momentum on time-sensitive deliverables
Demonstrated sense of ownership, accountability, and responsiveness in supporting project teams and operational needs
Ability to anticipate needs, adapt to shifting priorities, and remain effective in a fast-paced project environment

SYSTRA USA provides a benefits package including medical, dental, 401k and other offerings that focus on providing health and financial stability throughout the employee’s career.

SYSTRA USA is an equal opportunity employer committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or any other consideration made unlawful by federal, state, or local law.

Relocation assistance is not available for this position.

Sponsorship assistance is not available for this position.

Salary Range: $65455-$91200 SYSTRA USA is providing the compensation range that the company believes it might pay and/or offer for this position, based on the successful applicant’s education, experience, knowledge, skills and abilities in addition to internal equity and specific geographic location.

Workplace Type: On-site

Apply Now

Refine Your Search

document specialist jobs in davis, ca

Project Administrator / Document Control Specialist

Document Controller

Document Controller

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Senior Administrative/Document Control Specialists – Northern California

Senior Document Controller

Business Member Support - Business Account Documentation Specialist (Full-Time)

Design and Construction Coordination/ Document Support

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Document Control Manager

Loan Documentation Specialist

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