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Chief Operations Officer

Daybreak -
Dayton, OH

Quick Apply

Job Details

Full-time
4 days ago

Qualifications

Employee relationship building
Driver's License
Bachelor's degree
Community relationship building
Business operations

Full Job Description

The COO is responsible for the strategic and operational oversight of Daybreak's facilities management, financial operations, and grant management functions. This role ensures that organizational resources, physical assets, and grant funds are managed responsibly, efficiently, and in compliance with applicable requirements. The position serves as a member of the Executive Leadership Team (ELT) and works closely with the CEO, CCO, and program leadership to support the agency's mission and long-term sustainability.

Essential duties include:

Facilities Management

Provide leadership and oversight for all agency facilities and physical assets
Develop and manage facility maintenance plans, capital improvement projects, and space utilization
Oversee vendor contracts related to buildings, maintenance, repairs, safety systems, and security
Ensure facilities comply with local, state, and federal safety and building regulations
Coordinate safety and health initiatives related to physical spaces, including inspections and corrective actions
Serve as liaison with contractors and regulatory inspectors, as applicable

Finance Department Oversight

Provide administrative oversight of the Finance Department and serve as liaison with third-party financial partners
Support development, monitoring, and management of agency budgets
Ensure effective financial controls, policies, and procedures are followed
Review financial reports and provide analysis to support leadership decision-making
Coordinate with external auditors and assist with audit preparation as assigned
Promote sound fiscal stewardship aligned with organizational goals

Grant Management

Oversee all aspects of federal, state, county, and local grant management, including post-award compliance and reporting
Coordinate with program staff, finance staff, and leadership to ensure grant deliverables and financial requirements are met
Monitor grant budgets, expenditures, and timelines to ensure alignment with funding requirements
Ensure completion and timely submission of grant reports to funding agencies
Maintain accurate grant documentation and reporting systems
Support grant applications and renewals as assigned by the CEO

Leadership and Strategic Support

Participate in agency management and planning activities
Contribute to the development and execution of organizational goals related to infrastructure, financial sustainability, and funding diversification
Develop and maintain positive relationships with funders, vendors, and community partners
Represent Daybreak at meetings or on committees related to facilities, finance, or funding, as assigned
Attend Board meetings as requested

Supervisory Responsibilities

Directly supervises facilities, finance support, and/or grant administration staff, including:

Participating in the selection/hiring process, including pre-screening of applicants
Providing agency- and job-specific orientation and training for new employees
Reviewing and approving timesheets, leave requests, expenditure vouchers, and other personnel forms
Directing, supervising, and evaluating performance, and providing feedback
Ensuring staff attendance at all required in-services, trainings, and mandatory meetings
Monitoring training and certifications to ensure staff competencies
Developing corrective action plans as needed

Education & Experience

Minimum of a Bachelor's degree in Business Administration, Finance, Public Administration, or a related field required; Master's degree in a related field preferred
Minimum of 8–10 years of progressively responsible operations experience required
Experience in nonprofit or public sector environments preferred

Skills & Abilities

Ability to understand, analyze, and interpret financial statements, budgets, and management reports
Strong knowledge of nonprofit financial principles, internal controls, and fiscal accountability
Knowledge of grant lifecycle management, including post-award compliance, reporting, and financial tracking
Ability to interpret and apply federal, state, local, and private funder regulations and requirements
Strong attention to detail to ensure accuracy, timeliness, and completeness of grant documentation and reporting
Leadership skills with the ability to guide, motivate, and develop staff and management teams
Demonstrated capacity for strategic thinking and long-term planning related to organizational infrastructure, financial sustainability, and funding diversification
Ability to effectively delegate responsibilities while maintaining accountability and oversight
Strong interpersonal skills with the ability to build trust, collaborate across departments, and foster positive working relationships
Excellent verbal and written communication skills, ensuring clarity, accuracy, and attention to spelling and grammar
Strong organizational skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously
Ability to work well within a team, contributing positively to group dynamics and collaborative efforts
Exceptional organizational and time management abilities to effectively balance multiple tasks and responsibilities

Certificates, Licenses & Registrations

Valid Ohio Driver's License (required)
Safe driving record per Motor Vehicle Record check (required)
Current automobile insurance (required)
CPR/First Aid Certification (required within 90 days)
Crisis Intervention & De-Escalation (required within 90 days)

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