Top 15 Executive administrative assistant Jobs in Deland, Fl

Admin/Confidential/Exec Secretary
Volusia County Schools —DeLand, FL
- $48,015 - $55,103 a year
- School experience
- Word processing
- Research
10d
Executive Administrative Assistant
Mitsubishi Power Americas, Inc. —Lake Mary, FL
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid training
- Paid holidays
Associate, Executive Assistant II
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- 5 years
- Office
- Bachelor's degree
Specialist, Executive Assistant II
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- Word processing
- Research
- Mid-level
1d
Senior Specialist, Senior Executive Assistant
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- Microsoft Outlook
- Research
- High school diploma or GED
Executive Assistant
The Orthopedic Clinic —Daytona Beach, FL
- Full-time
- Inventory management
- 5 years
- Medical office experience
- Profit sharing
- Continuing education credits
Quick Apply
Senior Administrative Assistant
Embry-Riddle Aeronautical University —Daytona Beach, FL
- Part-time
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
Executive Personal Assistant to the President
Baig Security —Ormond Beach, FL
- Full-time
- Mid-level
- Office
- Bachelor's degree
Senior Administrative Assistant, Major Gifts
Embry-Riddle Aeronautical University —Daytona Beach, FL
- $22 - $24 an hour
- Online Application
- Mid-level
- Residential
- University
- Paid holidays
- Opportunities for advancement
Account Associate - State Farm Agent Team Member
Sarah Buckley - State Farm Agent —Daytona Beach, FL
- $16 - $20 an hour
- Part-time
- Google Workspace
- Clean driving record
- Driver's License
- 401(k)
- Opportunities for advancement
Quick Apply
Personal Assistant
FMCA Filings LLC —Eustis, FL
- $22.50 an hour
- Full-time
- Background check
- Customer service
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
9d
Ministry Assistant
Northland Church —Longwood, FL
- $17 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Office
- 401(k)
- Paid time off
Quick Apply

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Admin/Confidential/Exec Secretary

Volusia County Schools -
DeLand, FL

Apply Now

Job Details

$48,015 - $55,103 a year
10 days ago

Qualifications

Computer operation
Fiscal management
Confidential information handling
Word processing
Spreadsheets
Presentations for conferences or internal meetings
Word embeddings
Executive administrative support
Research
High school diploma or GED
Managing budgets in a finance role
Data management
Typing
Productivity software
File organization
Payroll record maintenance

Full Job Description

Admin Secretary, Asst Supt

Job Posting Title Admin/Confidential/Exec Secretary

Facility HIGH CURRICULUM & INSTRUCTION

Location DeLand, FL

Category Administrative Support Workers

Classification 02-Administrative/Non-Instruct

Posting Number D2200288

Date Posted 07/22/2026

Closing Date 12/18/2026

Job Description

POSITION GOAL
To provide professional office and support services to the Assistant Superintendent(s) for Volusia County Schools

PERFORMANCE RESPONSIBILITIES
1. *Communicate effectively with parents and other community members, principals, district and school level personnel.
2. *Plan, assign, coordinate and monitor projects of data collection and compilation and prepare semi-technical reports on various projects.
3. *Schedule appointments and meetings and maintain the calendar of the Area Superintendent.
4. *Research and answer questions and concerns of the public, principals, employees, Board members, parents, other educational agencies, and specific state/federal agencies.
5. *Compose a variety of correspondence from incoming mail, instructions or notes, or compose replies based on previous experience with the instant subject and the school district.
6. *Advise and maintain an extensive and accurate departmental budget, including fiscal adjustments and amendments for all assigned schools when required.
7. *Coordinate and assist with the compilation and preparation of student data for administrative analysis.
8. *Prepare materials for numerous presentations, school board meetings, conferences, workshops, staff meetings, and goal setting retreats, including manuals and visual aids as needed. Attend these meetings for the purpose of record keeping and follow-up.
9. *Assist in assuring the accuracy of the material prepared for school board meetings.
10. *Assist in the preparation of materials and scheduling of grievances or complaints as related to the area.
11. *Coordinate and assist in support activities relating to the screening and selection of administrative personnel as designated. 12. *Advise and assist the Area Superintendent’s district and school-based staff as needed.
13. *When applicable serve as lead secretary to assigned support staff providing ongoing assistance and guidance, coordinate duties and responsibilities, including but not limited to distribution of materials, maintaining extensive internal records; payroll and inventory reports, travel vouchers, filing, and log the Area Superintendent’s mail, correspondence and event/situation(s) for the department.
14. *Routinely develop and deliver training and follow-up to support personnel regarding office procedures and other related topics.
15. *Maintain equipment inventory and procure office supplies.
16. *Make travel arrangements for Area Superintendent and Principals as needed.
17. *Assist in coordinating, dispersing and organizing information and artifacts for the Area Superintendent’s portion of the District Comprehensive Plan (DCP).
18. *Process personnel performance appraisals and salary recommendations as directed.
19. *Assist in planning monthly support staff meetings.
20. *Coordinate, track and process requests delegated to the administrative staff of the Area Superintendent(s).
21. *Provide support services for special projects as assigned.
22. *Serve on district committees and task forces as assigned.
23. *Process all internal purchase orders including orders for the warehouse and outside vendors, as assigned.
24. *Assist in coordinating, executing and attending various district wide workshops and conferences, including preparing facility contracts, securing and communicating with consultants, monitoring financial expenditure and preparing materials.
25. *When applicable, update and maintain the Department’s web page.
26. Perform other related duties as assigned by the Area Superintendent(s).

Position Summary

Position Code: 220203008

School/Site: Brewster - Deland

Hours: 8

Months: 12

Please contact Tara Holliday at [email protected] for additional information

Required Qualifications/Certifications

REQUIRED QUALIFICATIONS

High School diploma, G.E.D. or equivalent
Five (5) years progressively responsible experience in an executive support role, preferably in a public school system

REQUIRED SKILLS

Highly developed planning and organizational skills
Excellent written and oral communication skills, including shorthand or other speed writing skills and creating original memos and letters; good filing skills
Excellent computer/word processing skills, including use of graphics, desktop publishing, data bases, file management, and spreadsheet software, Internet and inventory systems
Excellent human relations skills; ability to work effectively and cooperatively with others
Accurate, fast typing
Possess technical knowledge of governmental budget, payroll, property inventory control, and policies and procedures
Possess thorough knowledge of the organization and functions of Volusia County Schools, school district policies and regulations, state and county government structure and operation
Ability to work in a self-directed manner and able to exercise sound judgment in handling confidential or sensitive information and materials
Ability to prepare materials for presentation
Good research skills
Ability to receive and relay messages and information accurately
Flexibility of hours and dependable transportation to attend meetings beyond the normal work day

REPORTS TO Assistant Superintendent
SUPERVISES Support Staff as assigned

Salary Info

$48,015 to $55,103

Summary

If you’re applying for a transfer position that requires an addendum, complete the General Application and the required addendum listed at the bottom of the job board page.

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Refine Your Search

executive administrative assistant jobs in deland, fl

Admin/Confidential/Exec Secretary

Executive Administrative Assistant

Associate, Executive Assistant II

Specialist, Executive Assistant II

Senior Specialist, Senior Executive Assistant

Executive Assistant

Senior Administrative Assistant

Executive Personal Assistant to the President

Senior Administrative Assistant, Major Gifts

Account Associate - State Farm Agent Team Member

Personal Assistant

Ministry Assistant