Top 10 Senior administrative Jobs in Deland, Fl

Senior Administrative Assistant - Community Services
Volusia County, FL —DeLand, FL
- $45,988.80 - $64,563.20 a year
- Full-time
- Microsoft Excel
- Writing skills
- Basic math
- Paid holidays
- Disability insurance
4d
Senior Administrative Assistant
AdventHealth Daytona Beach —Daytona Beach, FL
- $19.22 - $35.75 an hour
- Full-time
- Background check
- Microsoft Access
- Microsoft Outlook
- Paid parental leave
- Disability insurance
12d
Senior Administrative Assistant
Embry-Riddle Aeronautical University —Daytona Beach, FL
- Part-time
- Research
- Mid-level
- Office
- Health savings account
- Paid holidays
Senior Specialist, Senior Executive Assistant
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- Microsoft Outlook
- Research
- High school diploma or GED
Business Office Manager Assisted Living
Seashore Senior Living —New Smyrna Beach, FL
- $45,000 - $55,000 a year
- Full-time
- Pass drug screening
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Receptionist/Concierge Assisted Living
INNOVATIVE WICKSHIRE PORT ORANGE —Port Orange, FL
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick Apply
Senior Administrative Assistant, Major Gifts
Embry-Riddle Aeronautical University —Daytona Beach, FL
- $22 - $24 an hour
- Online Application
- Mid-level
- Residential
- University
- Paid holidays
- Opportunities for advancement
OPS SENIOR CLERK - 64964541
The State of Florida —Daytona Beach, FL
- $18 - $22 an hour
- Temporary
- Background check
- Word processing
- Writing skills
- Employee assistance program
- Vision insurance
8d
Front Desk Receptionist
Seashore Senior Living —New Smyrna Beach, FL
- $14 - $15 an hour
- 8 hour shift
- Background check
- Pass drug screening
- English
Quick Apply

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Admin/Confidential/Exec Secretary
Volusia County Schools —DeLand, FL
*Research and answer questions and concerns of the public, principals, employees, Board members, parents, other educational agencies, and specific state/federal…
$48,015 - $55,103 a year
10d
Executive Administrative Assistant
Mitsubishi Power Americas, Inc. —Lake Mary, FL
Proficiency in Microsoft Office and standard business applications, including Word, Excel, PowerPoint, Outlook, and internet-based tools.

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Senior Administrative Assistant - Community Services

Volusia County, FL -
DeLand, FL

Apply Now

Job Details

Full-time
$45,988.80 - $64,563.20 a year
4 days ago

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Life insurance

Qualifications

Computer operation
Microsoft Excel
Copy machines
In-person customer service
Research
Driver's License
Internal employee customer service
Fax machines
Productivity software
Faxing
Client interaction via phone calls

Full Job Description

Major Functions

The County of Volusia is seeking a Senior Administrative Assistant for the Community Services Department. This position is located in DeLand, Florida, and will be responsible for administrative and clerical work in support of the Community Services Department and other divisions within the department. Candidate will be responsible for coordinating varied administrative processes in a division or department, and function in a specialized technical or operational capacity. This position will also coordinate personnel activities. Must be able to use office equipment such as desktop computer, and copier/scanner/fax. The candidate must be able to work in a fast-paced environment, have excellent customer service skills in person and by phone, be able to work independently, interact well with a diverse group of internal and external customers, and exercise good judgment. Must be familiar with basic computer programs including Microsoft Word, Powerpoint, and Excel.

Illustrative Duties

NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)

Functions as an executive aide in a complex division or activity
May supervise or coordinate administrative and/or clerical activities
within a unit in a large operating activity or division.
Conducts necessary correspondence and studies.
Drafts and edits correspondence; answers general questions from the public; maintains appointment calendars; sets up and organizes high-level meetings; prepares agendas, memos, reports, etc.; sorts and distributes mail; tracks deadlines and resolution of important issues; routes complaints and citizen concerns to the proper authority for resolution; provides general follow-up on issues and projects as required; maintains files and correspondence; monitors and assists in preparation of the budget.
Performs background research, which may entail interviewing sources; reviewing files and documents; tracking information.
May prepare agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items.
Analyzes and resolves problems dealing with particular projects in a division.
May be responsible for invoice payment, division purchases, and direct payment vouchers.
Coordinates methods and procedures, improvements, and programs to foster greater productivity.
Evaluates programs for compliance with priority schedules and
accomplishment of work programs.
Forwards messages and complaints to appropriate authority, providing background information on the item of concern.
Implements programs with a minimum of supervision.
Develops and installs systems, forms, and procedures.
Represents the division or activity in making special investigations and gathering information.
Compiles reports regarding the area of assignment.
May audit division payroll.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County, and Local Ordinances.
Responds to emergency situations.
Performs other duties as assigned.

Minimum Requirements

Graduation from high school or possession of GED, and five (5) years of progressively responsible executive secretarial experience, in which three (3) of those years as secretary to public official, high level administrator, or director of a complex organization or an equivalent combination of education (training) and experience which provides the required knowledge, skills and abilities.

A comparable amount of education, training, or experience may be substituted for the minimum experience.

Must possess and maintain a valid driver's license at time of hire.

Must possess a valid Florida driver's license within 30 days of hire and maintain thereafter.

Candidate must possess and maintain a valid Florida Driver's License.

***Note: This position may require a skills assessment test

Knowledge, Skills & Abilities

Knowledge of the principles of management and their application to the administration of governmental affairs.
Knowledge of area of assignment, including trends and concerns.
Knowledge of research and report writing techniques.
Knowledge of basic math and accounting principles and procedures.
Ability to initiate and install administrative programs and procedures
and to evaluate their effectiveness.
Ability to communicate effectively both orally and in writing.
Ability to establish effective working relationships.
Ability to work under stressful situations.
Ability to interact effectively with others.
Must be able to relocate to other county locations based on operational needs.

ADA REQUIREMENTS:
Physical Demands: Sedentary work. Ability to lift, pull and push up to 10 lbs. Visual acuity (peripheral vision and depth perception) necessary to operate a motorized vehicle.

Environmental Demands: Inside work.

Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions, and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Volusia County is a drug-free workplace and an Equal Opportunity Employer committed to a diverse workforce.

We offer a competitive and comprehensive benefits package that includes:

HEALTH INSURANCE

Medical
Dental
Vision
Flexible Spending Account

RETIREMENT

Florida Retirement System (FRS)
Deferred Retirement Option Program (DROP)
Deferred Compensation (475 Plan)

SUPPLEMENTAL INSURANCE

Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Cancer Insurance
Critical Illness Insurance

PAID TIME OFF

Personal Leave
Holidays
Bereavement
Military

HOLIDAYS
The County of Volusia observes the following holidays annually:

New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving (and day after)
Christmas

ADDITIONAL BENEFITS

Tuition Reimbursement
Onsite Wellness/Fitness Center
Computer Purchase Program
Direct Deposit Payroll

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.

Apply Now

Refine Your Search

senior administrative jobs in deland, fl

Senior Administrative Assistant - Community Services

Senior Administrative Assistant

Senior Administrative Assistant

Senior Specialist, Senior Executive Assistant

Business Office Manager Assisted Living

Receptionist/Concierge Assisted Living

Senior Administrative Assistant, Major Gifts

OPS SENIOR CLERK - 64964541

Front Desk Receptionist

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