Description
Job Overview:
As an Assistant General Manager, you’ll be responsible for direct oversight of certain areas of the management of the assigned community, reporting at all times directly to the General Manager.
Your Responsibilities:
- Directly oversees all Management Office administrative staff, Front Desk Services (Doorpersons and Concierge) and Security along with the onsite supervisor for the outsourced company.
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Responsible for directing the Administrative Assistant in preparation of Board of Directors meeting packages as well as posting of meeting agendas.
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Daily supervisory level inspections in conjunction with the General Manager and Facilities Director, including grounds, lobbies, hallways, garage, spa, etc.
- Vendor and service provider interaction daily to ensure that goods and or services are being received per contracts in place.
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Otherwise assist the General Manager in the oversight of all aspects of the operations at The Galaxy as necessary.
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Be available for weekday committee meetings or other events as well as be available to return to the property in the event of an emergency as determined by the General Manager.
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Serve as the primary on-site person responsible for the oversight of the operation of Management information systems, including First Service Connect or similar system.
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In the absence of the General Manager, serve as the person responsible for oversight of all of the administrative staff where appropriate.
- Coordinate outsourcing for various repairs that do not fall under the purview of the Facilities Director.
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In conjunction with the General Manager and Facilities Director, where appropriate collect and present bids for repair and replacement of certain non-mechanical items.
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In conjunction with the Customer Service Manager, facilitate resolution of resident complaints.
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Administer and facilitate all security surveillance repairs, replacements and installations.
- Publish Weekly Update for the community.
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Maintain community website.
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Administer and maintain content of elevator screens and ensure timely information
- Facilitate internal communication as required and direct the maintenance of office files.
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Responsible for formatting and timely posting of all meeting agendas.
Skills & Qualifications:
- Minimum of 3 years management experience, preferably in property management
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Experience working on multiple projects at a time
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Strong organizational skills
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Strong written and verbal communication skills
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Excellent word processing, mathematic and computer skills required
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Critical thinking, problem solving, judgement and decision-making abilities are necessary.
- Proficiency in computer programs like Microsoft Office, Outlook and Windows required.
- Ability to work with sensitive and/or confidential information.
What We Offer:
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation:
$60,000 - $70,000 annually
Disclaimer Statement:
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel
[email protected].
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at
[email protected]; we will respond in accordance with Local Law 144, within 30 days.
