Job Title: Clinical Trial Assistant
Job Description
This role supports the Clinical Trial Manager and broader clinical operations team by coordinating daily study operations and execution activities across assigned clinical trials. The Clinical Trial Assistant maintains high-quality documentation, supports site and vendor management, and helps ensure that all clinical trial activities align with regulatory requirements, internal procedures, and project timelines.
Responsibilities
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Support the Clinical Trial Manager with day-to-day study operations and execution activities across assigned clinical trials.
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Maintain, review, and organize Trial Master File (TMF) and electronic Trial Master File (eTMF) documentation to ensure completeness, accuracy, and inspection readiness.
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Track study timelines, deliverables, action items, and key milestones, and escalate potential risks or delays to the appropriate stakeholders.
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Coordinate meetings with internal teams, contract research organizations (CROs), vendors, and study sites, including preparing agendas, recording minutes, and tracking follow-up actions.
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Assist with study start-up activities by collecting regulatory documents, supporting site activation readiness, and organizing investigator documents and essential study records.
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Serve as a primary point of contact for document requests and routine communications between internal stakeholders, CROs, and investigational sites.
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Support site management activities by tracking site status, enrollment metrics, training completion, and key study deliverables to ensure ongoing study oversight.
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Assist with vendor management activities, including creating and tracking purchase orders, monitoring invoices, and maintaining study-related documentation.
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Generate and maintain study trackers, reports, dashboards, and operational metrics to support effective study oversight and decision-making.
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Support enrollment and recruitment reporting by collecting, consolidating, and distributing study performance data to relevant stakeholders.
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Assist with database User Acceptance Testing (UAT), system access requests, and other clinical systems-related activities as needed.
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Ensure that study documentation, correspondence, and filing activities comply with standard operating procedures (SOPs), Good Clinical Practice (GCP), and applicable regulatory requirements.
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Partner with Clinical Operations, Data Management, Regulatory Affairs, Clinical Supply, and other cross-functional teams to facilitate smooth and timely study execution.
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Support audit and inspection readiness activities by preparing documentation, organizing files, and assisting with responses to study-related requests.
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Participate in process improvement initiatives and help identify opportunities to enhance operational efficiency across clinical programs.
Essential Skills
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Bachelor's degree in Life Sciences, Healthcare, Nursing, or a related field.
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At least 2 years of clinical research experience within a pharmaceutical, biotechnology, or contract research organization (CRO) environment.
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Experience supporting clinical trials in a Clinical Trial Assistant, Clinical Operations Associate, or similar role.
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Experience managing and maintaining TMF and eTMF systems.
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Experience with clinical trial management systems and other clinical trial platforms.
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Working knowledge of ICH-GCP guidelines and clinical trial processes.
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Strong organizational skills with the ability to manage multiple priorities simultaneously.
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Excellent written and verbal communication skills.
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Proficiency with clinical systems, Microsoft Office Suite, and document management platforms.
Additional Skills & Qualifications
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Phase 2 clinical trial experience preferred.
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Experience collaborating with Clinical Trial Managers and cross-functional study teams.
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Demonstrated ability to track study metrics, timelines, and deliverables.
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Comfort working with dashboards, trackers, and operational reports to support study oversight.
Work Environment
The role operates in a professional clinical research environment that relies heavily on electronic systems and documentation. You will work extensively with TMF and eTMF platforms, clinical trial management systems, document management tools, and the Microsoft Office Suite to support study operations. The position involves frequent collaboration with internal cross-functional teams, external CROs, vendors, and investigational sites through virtual meetings, email, and other communication tools. Work hours typically align with standard business hours, with some flexibility required to support time-sensitive study activities and coordination across different time zones. The environment emphasizes adherence to ICH-GCP, SOPs, and regulatory requirements, with a strong focus on audit and inspection readiness. Attire is generally business casual, reflecting a professional office-based setting that may include remote or hybrid work arrangements depending on organizational policies.
Job Type & Location
This is a Contract position based out of Waltham, MA.
Pay and Benefits
The pay range for this position is $40.00 - $50.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Waltham,MA.
Application Deadline
This position is anticipated to close on Aug 1, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
