Top 6 Administrative assistant Jobs in Dixon, Il

HR Assistant
Sinnissippi Centers —Dixon, IL
- $18.73 - $19.66 an hour
- Full-time
- Background check
- Office
- Administrative experience
- Paid training
- Health insurance
Receptionist - State Farm Agent Team Member
Mike Sprague - State Farm Agent —Sterling, IL
- $40,000 - $50,000 a year
- Full-time
- Spanish
- Office
- Communication skills
- Health insurance
- Paid time off
Quick Apply
Branch Office Administrator
Edward Jones —Oregon, IL
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Receptionist - State Farm Agent Team Member
Shay Brown - State Farm Agent —Rock Falls, IL
- $32,000 - $38,000 a year
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- 401(k)
Quick Apply
Healthcare Office Caregiver and Assistant
Healthcare Plus —Sterling, IL
- $19 - $20 an hour
- Urgently hiring
- Clean driving record
- No experience needed
- Office
- Health insurance
- Dental insurance
Quick Apply
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HR Assistant

Sinnissippi Centers -
Dixon, IL

Apply Now

Job Details

Full-time
$18.73 - $19.66 an hour

Benefits

Paid training
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
High school diploma or GED
Internal employee customer service
Productivity software
Data accuracy checks
Time & attendance systems
Quality data entry

Full Job Description

Together we inspire wellness.

Through hope & healing, Sinnissippi Centers strives to empower all to live their best lives.

The HR Assistant provides administrative and operational support to the Human Resources department by maintaining accurate employee records, assisting with pre-employment processes, supporting payroll-related reviews, and helping ensure a smooth onboarding experience for new employees.

Objectives:

Perform accurate data entry in HR systems, including employee information, personnel changes, onboarding documents, and other confidential HR records.
Initiate, monitor, and track background checks for prospective employees, following established procedures and maintaining confidentiality throughout the process.
Conducting annual background checks on all active employees and tracking completion.
Review employee timesheets for completeness, accuracy, missing punches, and required approvals and notifying employees or supervisors of any needed adjustments.
Create, update, and issue new employee identification badges for new hires and any employees that have changes in credentials or position.
Assist with new hire paperwork, employee file maintenance, and routine HR documentation.
Respond to basic employee questions or direct employees to the appropriate HR team member for additional support.
Maintain organized digital and physical HR files in accordance with company procedures and recordkeeping requirements.
Support HR staff with scheduling, reporting, audits, and other administrative tasks as assigned.

Requirements:

High school diploma or equivalent required; associate degree or coursework in Human Resources, Business Administration, or a related field preferred.
Prior administrative, clerical, payroll, or human resources experience preferred.
Experience handling confidential employee information with professionalism and discretion.
Proficiency with Microsoft Office applications and the ability to learn HR information systems, timekeeping systems, and badge-related systems.
Ability to pass any required background check or employment screening requirements.
Strong attention to detail and accuracy in data entry, recordkeeping, and timesheet review.
Excellent organizational and time management skills with the ability to manage multiple tasks and deadlines.
Professional written and verbal communication skills.
Ability to maintain confidentiality and handle sensitive employee information appropriately.
Customer-service mindset when assisting employees, supervisors, applicants, and HR team members.
Problem-solving skills and the ability to identify missing information, errors, or required follow-up.
Dependability, initiative, and willingness to assist with changing department priorities.
Ability to follow established procedures, maintain compliance, and escalate questions when appropriate.

Pay: $18.73- $19.66 per hour

Sinnissippi Centers offers a competitive benefits package and healthcare plan.

Health Insurance
Dental Insurance
Vision Insurance
Life Insurance (100% Sinnissippi paid)
401k with 100% employer match
Paid Time Off
Training opportunities
Paid clinical licensure application and renewal fees

Equal Employment Opportunity

YOU are welcome here. At Sinnissippi Centers, we understand that each person is unique and rooted in their individual culture. Using evidence-based practices, our approach of trauma-informed care creates a safe place where people are seen, heard, valued, empowered to succeed, and can proudly see themselves - as consumers, as staff, and as community members.

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Refine Your Search

administrative assistant jobs in dixon, il

HR Assistant

Receptionist - State Farm Agent Team Member

Branch Office Administrator

Receptionist - State Farm Agent Team Member

Healthcare Office Caregiver and Assistant

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