Top 7 Office administrator Jobs in Dubuque, Ia

Office Administrator
City of Dubuque, IA —Dubuque, IA
- $65,020.80 - $85,009.60 a year
- Full-time
- Writing skills
- Research
- Mid-level
5d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Iowa
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Assistant Office Manager
Finnin Kia —Dubuque, IA
- Full-time
- Dealership
- Mid-level
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Business Office Coordinator
Sunset Park Place —Dubuque, IA
- Full-time
- HIPAA
- Mid-level
- Administrative experience
- Disability insurance
- Health insurance
Quick Apply
10d
HR Generalist/Office Admin
Sugar Mountain —Shullsburg, WI
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
3d
Business Manager
University of Wisconsin Platteville —Platteville, WI
- $60,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills

Discover related jobs

Based on your search for office administrator jobs.

Hospitality Associate
Sinsinawa Dominicans, Inc. —Sinsinawa, WI
Answer and direct incoming telephone calls and respond to general inquiries. Provide administrative support to Outreach, General Operations, and other…
$19 - $21 an hour
Quick Apply
6d
Administrative Clerk
Sodexo —Dubuque, IA
They will serve as an information resource, will maintain office records, generate correspondence, liaise with clients, vendors, and outside entities, and will…
$18 - $20 an hour

Show more related jobs

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Daycare Assistant Office Administrator - Gahanna
Advantage Early Learning Academy —Columbus, OH
Job requirements include answering phones, new enrollment registration, setting up new student’s accounts, processing payments, customer service with a friendly…
$12.50 - $17.00 an hour
Quick Apply
1h
Office Administrator - Reynoldsburg, OH
Visu-Sewer Inc. —Reynoldsburg, OH
Answer calls in a confidential, courteous, and professional manner within one to two rings, and direct telephone calls to the appropriate person(s) or to…
$27 an hour
Quick Apply
13d

Show more jobs in cities nearby

I want to receive the latest job alert for office administrator in dubuque, ia

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office administrator jobs near dubuque, ia

Office Administrator

City of Dubuque, IA -
Dubuque, IA

Apply Now

Job Details

Full-time
$65,020.80 - $85,009.60 a year
5 days ago

Qualifications

Confidential information handling
Regulatory compliance
Productivity software

Full Job Description

Position Summary

JOB SUMMARY: Under general supervision of the City Engineer, performs a wide variety of administrative, technical, and confidential support duties for the Engineering Department. Coordinates departmental administrative operations including contract administration, records management, procurement support, workflow coordination, budget support, project tracking, and communications. Prepares reports, correspondence, presentations, and other documents; assists with compliance and recordkeeping requirements; serves as a liaison with internal and external stakeholders; and performs related work as assigned. This valuable team member will be an integral part of supporting efforts to become a high performance, data-driven, and outcome-focused organization with the ultimate goal of creating a community of belonging and organization of choice, through planning, partnerships, and people. The individual should have strong emotional intelligence and a continuous improvement mindset which will add value to our organization and community people, integrity, responsibility, innovation and teamwork.

DISTINGUISHING FEATURES OF THE CLASS:
Work in this class involves providing executive-level administrative support to the City Engineer while serving as the department's primary coordinator for contract administration, procurement support, budget support, records management, and department-wide administrative functions. Responsibilities include contract administration, procurement support, records management, project coordination, compliance monitoring, budget support, preparation of departmental communications and reports, and coordination of administrative processes across multiple Engineering divisions. Work requires independent judgment, discretion, attention to detail, and the ability to manage multiple priorities and confidential information. An important component of this position is supporting a high-performing, data-driven, outcome-focused organization through process improvement, cross-divisional coordination, and administrative systems that improve efficiency, accountability, and customer service. Assignments are received through general direction from the City Engineer. Work is reviewed through conferences, reports, records, project outcomes, and effectiveness of administrative support services provided.

Job Duties

Provide executive-level administrative support to the City Engineer and assist in managing departmental priorities, schedules, meetings, and workflow.
Coordinate departmental contract administration activities, including preparation, routing, tracking, and monitoring of contracts and related documents.
Assist with procurement activities including requests for proposals, vendor communications, bid documentation, invoice processing, and coordination with Purchasing and Legal staff.
Maintain organized electronic and physical records systems in accordance with established retention schedules and City policies.
Prepare reports, correspondence, presentations, policy documents, project summaries, grant-related materials, and City Council support documents.
Assist in budget preparation and monitoring activities.
Monitor administrative processes to support compliance with applicable laws, regulations, City policies, internal controls, and audit requirements.
Serve as a liaison with City departments, contractors, consultants, vendors, community organizations, regulatory agencies, and members of the public.
Coordinate departmental projects, training activities, process improvement initiatives, technology implementation efforts, and documentation of standard operating procedures.
Conduct research, benchmarking, data collection, and analysis to support operational improvements and strategic decision-making.
Provide guidance and support to administrative staff, temporary personnel, interns, or other assigned personnel.
Respond to internal and external inquiries and requests for information.
Maintain confidentiality of sensitive personnel, financial, legal, and operational information.
Perform other duties as assigned.

KNOWLEDGE , SKILLS, AND ABILITIES

Physical and Workplace Requirements:
Ability to sit or stand for extended periods, perform repetitive office tasks, operate standard office equipment, and lift up to 20 pounds occasionally. Ability to attend meetings and activities at various city facilities as required.ritten and verbal communications skills, along with strong problem solving and organization abilities.

Qualifications

MINIMUM QUALIFICATIONS:

Associate degree in Business Administration, Public Administration, or a related field; AND
Five (5) years of progressively responsible administrative experience demonstrating increasing levels of autonomy, independent decision-making, and responsibility for complex administrative functions; OR
Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.
Experience managing confidential information, coordinating administrative workflows, and ensuring compliance with policies and procedures.
Basic Microsoft Office Suite experience.

PREFERRED QUALIFICATIONS:

Experience in municipal government.
Experience with procurement or contract administration.
Experience supporting executive-level leadership.
Experience with financial systems, document workflow systems, enterprise software platforms, or contract management systems.
Experience preparing reports, budgets, presentations, or City Council materials.

Supplemental Information

SUPPLEMENTAL INFORMATION:
ESSENTIAL JOB FUNCTIONS: Work requires the ability to sit for extended periods; stand, walk, bend, reach, grasp and perform repetitive motions; communicate effectively verbally and in writing; operate standard office equipment; use computers and related software applications; and occasionally lift, carry, push, or pull office materials and supplies weighing up to 20 pounds.

PHYSICAL WORKING CONDITIONS: Work is primarily performed in a standard office environment with frequent computer use and desk work. Occasional attendance at meetings, training events, community meetings, and activities at various City facilities may be required.

RESIDENCY REQUIREMENT: Employee shall establish their principal place of residence within fifty (50) miles of their place of employment as soon as practicable after appointment, but within two years of appointment.

FLSA (OVERTIME) STATUS: Exempt

Our Commitment to You
The City of Dubuque is committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities, in compliance with all applicable federal and state laws. Our organization provides equal opportunities for all individuals, fostering a workplace that values innovation, collaboration, and work-life balance. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our growing community. In accordance with legal obligations our policies and practices are designed to ensure fair treatment and foster a respectful workplace where all are encouraged to apply.

Apply Now

Refine Your Search

office administrator jobs in dubuque, ia

Office Administrator

Military Service - U.S. Air National Guard, Administration

Assistant Office Manager

Business Office Coordinator

HR Generalist/Office Admin

Business Manager

Discover related jobs

Explore jobs in cities nearby

I want to receive the latest job alert for office administrator in dubuque, ia

Explore jobs in more locations

Position Summary

Job Duties

Qualifications

Supplemental Information

Job Seeker Tools

Employer Tools

Browse

Stay Connected