Top 31 Front desk and administrative specialist Jobs in Eagan, Mn

Office Administrative Specialist
Dakota Woodlands —Eagan, MN
- $22 - $24 an hour
- Full-time
- Employment & labor law
- Office
- High school diploma or GED
Quick Apply
Office & Admin Specialist
University of Minnesota —Minneapolis, MN
- Online Application
- Hybrid work
- Background check
- Google Workspace
- Mid-level
3d
Office & Admin Specialist Sr
State of Minnesota - Natural Resources Dept —Saint Paul, MN
- $22.62 - $30.62 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Background check
- Office
- Paid parental leave
- Paid holidays
2d
Client Support Specialist: Evening Shift
Dakota Woodlands —Eagan, MN
- $20.60 an hour
- Full-time
- Computer literacy
- High school diploma or GED
- Social Work
Quick Apply
Administrative Specialist
Scott County Community Development Agency (CDA) —Shakopee, MN
- $24.00 - $29.04 an hour
- Part-time
- Background check
- Customer service
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
9d
Marketing Coordinator
DAKOTA VALLEY ORAL AND MAXILLOFACIAL SURGERY —Eagan, MN
- $25 - $28 an hour
- Dental office
- Microsoft Excel
- Mid-level
Behavioral Health Fund Eligibility Coordinator - Human Services Program Specialist 2
State of Minnesota - Human Services Dept —Saint Paul, MN
- $26.89 - $39.22 an hour
- Online Application
- Hybrid work
- Background check
- Microsoft Excel
- Experience working with individuals with disabilities
- Paid parental leave
- Paid holidays
2d
Administrative Specialist
Avenues for Youth —Minneapolis, MN
- $20.77 - $22.50 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
Human Resources Generalist
All Energy Solar, Inc —Saint Paul, MN
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Residential
- Profit sharing
- Health savings account
Quick Apply
Walser St. Paul Subaru Sales Assistant
Walser Automotive Group —South Saint Paul, MN
- $19 - $20 an hour
- Dealership
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply
Front Desk Receptionist
Mains'l —Brooklyn Park, MN
- $17.72 - $21.54 an hour
- Full-time
- Microsoft Outlook
- Office
- Administrative experience
- Health savings account
- Health insurance
Quick Apply
Orthotic and Prosthetic Department Assistant
Park Nicollet Clinics —Saint Louis Park, MN
- $20.13 - $30.19 an hour
- Full-time
- Nursing
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Research Business Services Specialist-Medical Billing and Coding
Minneapolis Heart Institute Foundation —Minneapolis, MN
- $65,000 - $75,000 a year
- Customer service
- 5 years
- HIPAA
- Health savings account
- Paid holidays
Quick Apply
Saturday - Guest Experience Specialist
Greco Properties —Shoreview, MN
- $19.50 - $20.50 an hour
- Part-time
- Clean driving record
- Driver's License
- Cleaning
Quick Apply
Southwest Region Administrative Sales Assistant
Walser Automotive Group —Eden Prairie, MN
- $18 - $21 an hour
- Dealership
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply
8h
Roseville Buick GMC Sales Assistant
Walser Automotive Group —Roseville, MN
- $16 - $22 an hour
- Dealership
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply
10d
Audiology Technician (CFE)
Starkey Laboratories —Eden Prairie, MN
- $25.00 - $29.80 an hour
- Spanish
- Up to 50% travel
- 3 years
- Paid parental leave
- Paid holidays
Quick Apply
Patient Access Clinic Specialist - Bilingual Spanish
Riverland Community Health —Saint Paul, MN
- $22.00 - $28.40 an hour
- Part-time
- Spanish
- HIPAA
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
Youth Specialist – Passageways (Full-time)
The Link —Prior Lake, MN
- $20.13 - $23.00 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Paid holidays
Quick Apply
Kia Minnetonka Sales Assistant
Walser Automotive Group —Wayzata, MN
- $17 - $20 an hour
- Dealership
- Communication skills
- Entry level
- Health savings account
- Health insurance
Quick Apply

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Office Administrative Specialist

Dakota Woodlands -
Eagan, MN

Quick Apply

Job Details

Full-time
$22 - $24 an hour

Qualifications

High school diploma or GED

Full Job Description

Organizational Description
Dakota Woodlands is a nonprofit organization based in Eagan, MN. It is dedicated to creating a safe and supportive environment for families experiencing homelessness. Our mission is to help individuals achieve stability and independence through comprehensive support and compassionate care. We offer housing, resources, and programs designed to help families rebuild their lives and find success. Clients at Dakota Woodlands receive nutritious meals, private bedrooms, personal care products, seasonal clothing, and opportunities to develop essential life skills through targeted case management and family goal planning, which promote their ability to succeed independently.

Position Overview
The Office Administrative Specialist serves as the primary receptionist and first point of contact for Dakota Woodlands. This role helps create a welcoming, professional, and safe environment for clients, visitors, and staff. The Office Administrative Specialist manages visitor access, phones, mail, and front desk operations while ensuring confidentiality, professionalism, and compliance with organizational policies.

Working closely with the Operations & Facilities Supervisor and other staff, this position supports daily shelter operations by maintaining accurate documentation, assisting clients with basic needs, coordinating front desk logistics, and ensuring safety procedures are followed.

The ideal candidate demonstrates compassion, strong organizational skills, professionalism, and a trauma-informed approach when interacting with families experiencing homelessness.

Areas of Responsibility:

Front Desk Operations & Reception:

Serve as the first point of contact for clients, visitors, staff, and community partners.
Greet visitors and clients in a professional, welcoming, and respectful manner.
Answer phones, respond to inquiries, and route communications to appropriate staff.
Monitor visitor access to ensure building entry policies are followed.
Ensure individuals on the restricted list are not allowed access to the facility.
Maintain awareness of building activity and communicate concerns to appropriate staff.
Ensure all required licenses and postings are displayed at the front desk in accordance with regulations.
Order and maintain required workplace postings and labor law notices as required by Minnesota labor laws.
Maintain a clean, organized, and professional front desk area.

Visitor Management & Safety:

Monitor and manage visitor entry during approved visiting hours.
Ensure visitors sign in according to organizational procedures.
Provide facility tours to approved guests during public hours with Executive Director approval.
Follow all safety procedures and communicate any concerns to leadership.

Client Support & Communication:

Assist clients with routine needs such as accessing supplies or information about available services.
Provide respectful guidance to clients navigating the facility.
Maintain a trauma-informed and compassionate approach when interacting with clients.
Maintain professional boundaries with both clients and staff.
Relay messages to clients and staff appropriately and confidentially.
Document relevant updates or operational notes in the live communication log used by staff.
Work with Case Managers to assist with secure storage of client medications when required.

Administrative & Documentation Duties:

Maintain accurate records of client interactions and operational updates as required.
Manage incoming and outgoing mail for staff and clients, ensuring it is distributed properly.
Receive and document donations using in-kind donation forms, providing copies to the Volunteer & Outreach Coordinator.
Properly secure cash or check donations by placing them in the designated black box and completing internal control documentation.
Maintain updated staff directories and front desk reference materials.
Update forms, signage, and information posted at the front desk as requested by leadership or department leads.

Supply & Resource Coordination:

Provide approved items or supplies to clients and maintain accurate logs of items distributed.
Maintain organized storage of front desk materials and resources.
Assist with ordering or restocking front desk supplies when needed.

Meeting & Facility Support:

Prepare conference rooms for meetings, including setting up tables, chairs, supplies, snacks, or beverages as requested.
Assist with maintaining cleanliness and organization in front entry areas and common spaces.
Ensure front desk and reception areas remain clean, tidy, and welcoming.
Coordinate holiday decorations or seasonal updates for front lobby and common areas.

Operational Coordination:

Ensure front desk coverage is maintained during scheduled hours.
Coordinate with supervisors, volunteers, or staff if temporary coverage is needed when stepping away.
Communicate important operational updates through the staff live log and internal communication channels.
Support other operational tasks that assist with the smooth functioning of the shelter.

Team Collaboration & Professional Expectations:

Maintain professionalism, punctuality, and strong communication at all times.
Protect confidential client information and follow privacy policies.
Follow Dakota Woodlands policies related to safety, boundaries, and client interactions.
Participate in staff meetings, trainings, and professional development opportunities.
Promote a respectful and welcoming environment for clients, staff, and visitors.
Perform additional duties as assigned to support Dakota Woodlands’ mission and operations.

Qualifications:

High school diploma or equivalent required; coursework in social work, human services, or related fields is a plus.
Experience in customer service, reception, or front desk operations preferred.
Strong interpersonal and communication skills with the ability to work respectfully with diverse populations.
Ability to maintain professionalism and discretion when handling confidential information.
Strong organizational skills and attention to detail.
Ability to manage multiple tasks while maintaining a welcoming and professional environment.
Proficiency in basic computer applications including Microsoft Office and data entry systems.
Commitment to Dakota Woodlands’ mission and values.

Working Conditions

Position is based at Dakota Woodlands in Eagan, Minnesota.
Work is primarily performed at the front desk in a client-centered shelter environment.
Role may involve interacting with individuals experiencing crisis or sensitive situations and requires professionalism and empathy.
Requires sitting or standing for extended periods and performing light cleaning or organizational tasks.
May involve lifting items up to 25 pounds.
Regular use of computers, phones, and communication systems is required.

How to Apply
Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position.

Dakota Woodlands is an equal opportunity employer. Opportunities for employment are available to all persons, regardless of race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, marital status, or status with regard to public assistance. Dakota Woodlands’ facilities are accessible. Individuals who have experienced homelessness are encouraged to apply.

Quick Apply

Refine Your Search

front desk and administrative specialist jobs in eagan, mn

Office Administrative Specialist

Office & Admin Specialist

Office & Admin Specialist Sr

Client Support Specialist: Evening Shift

Administrative Specialist

Marketing Coordinator

Behavioral Health Fund Eligibility Coordinator - Human Services Program Specialist 2

Administrative Specialist

Human Resources Generalist

Walser St. Paul Subaru Sales Assistant

Front Desk Receptionist

Orthotic and Prosthetic Department Assistant

Research Business Services Specialist-Medical Billing and Coding

Saturday - Guest Experience Specialist

Southwest Region Administrative Sales Assistant

Roseville Buick GMC Sales Assistant

Audiology Technician (CFE)

Patient Access Clinic Specialist - Bilingual Spanish

Youth Specialist – Passageways (Full-time)

Kia Minnetonka Sales Assistant

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