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Contracting & Procurement Officer

The State of Oklahoma -
Oklahoma County, OK

Apply Now

Job Details

Full-time
$57,428.80 - $63,294.40 a year
5 days ago

Benefits

Paid holidays

Qualifications

Microsoft Office
Driver's License
Clerical experience

Full Job Description

Job Posting Title

Contracting & Procurement Officer

Agency

292 DEPT. OF ENVIRONMENTAL QUALITY

Supervisory Organization

Environmental Quality–Support Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Hiring Rates:
Level I- $57,428.80
Level II- $63,294.40

Job Description

This position is located in the Administrative Services Division - Procurement - Finance Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed.

Application Requirements

All applicants must upload a resume, a transcript (if applicable), and CPO Certification to be considered for this position.

Basic Purpose

This position is required in order to meet the procurement and contract management needs of the agency. Without this position such functions will not be met in the most effective or efficient manner possible.

Typical Functions

Performs the assigned duties of a procurement specialist. This includes but is not limited to the lifecycle of the procurement process; planning, managing, and purchasing goods and services from external suppliers and sources, evaluating and negotiating contracts, and purchase orders.

Performs the assigned duties of a purchasing specialist. This may include placing the order(s) for goods and services, selecting suppliers, negotiating contracts, monitoring supplier performance, and maintaining good relationships with the supplier.

Drafts and reviews specifications and requisitions developed by other divisions of the agency; determines method of acquisition.

Maintains bidder lists, product and services information, supplier information, and acquisition records.

Conducts bidder conferences and bid openings; tabulates and evaluates bids; recommends awards; mediates disputes.

Makes recommendations to management concerning products and services and available sources of supply.

Performs the duties of a contract specialist and may negotiate, write, monitoring contractor compliance with all state and federal regulations and agency policies, evaluate contracts, monitoring contractor expenditures, reviewing, validates, and/or approves invoices/claims, and ensuring timely submission reports.

Advises agency personnel on departmental rules, Central Purchasing regulations and laws; provides technical guidance and training to agency staff and vendors.

Represents the agency at public and private sector meetings to explain the functions, procedures and legal guidelines concerning state purchases and contracts.
Acts as liaison to Central Purchasing.

Travel Requirements

Occasional travel may be required.

Education and Experience

Level I- Education and Experience requirements at this level consist of three years of technical clerical work; or an equivalent combination of education and experience.

Level II- Education and Experience requirements at this level consist of three years of technical clerical work and one year of technical experience in contracting and/or procurement; or an equivalent combination of education and experience, substituting 30 semester hours for each year of the technical clerical work only.

Additional Considerations/Preference: (These cannot eliminate a candidate)

CPO Level II Certification

Physical Requirements

Occasionally lifting/carrying 75 pounds, 25 pounds frequently, able to push and pull a maximum force of 40 pounds and able to lift and hold overhead up to 40 pounds. Other work will be in an office environment with computer and telephone skills.

Special Requirements

Level I- Requires possession of a valid Oklahoma driver’s license at the time of appointment. Requires a CPO Level I or must be able to obtain within the first six months of employment.
Level II- Requires possession of a valid Oklahoma driver’s license at the time of appointment. Requires a CPO Level II or must be able to obtain within the first six months of employment

Other Information not included above:

Employee must be capable of effectively and diplomatically communicating (both verbal and written) with DEQ and other agency personnel, and with the public.

Employee must be capable of using DEQ standard software (Office 365, OnBase, PeopleSoft etc.), the Internet, and other software as necessary or be willing to train in areas where they are not proficient.

Employee will be expected to participate in training in those areas deemed important for performing the job, to continually enhance work skills especially as upgrades to various software applications are required to complete the assigned duties.

Employee must exhibit positive responsiveness with assigned tasks and with newly identified projects that the agency/division deem necessary to meet program assignments, commitments, and directives overall Agency or Division goals.

Additionally, he/she will need to learn how to perform the tasks of other employees to serve in that capacity during the absences of those employees.

Employee must be willing to change work schedule to work weekends, off hours, holidays, and extended hours if need arises.

Benefits

Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.

A comprehensive Benefit Package with a generous Benefit Allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Not all applicants will receive an interview. If you are selected to be interviewed, you will be notified by email.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact

Apply Now

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This position is located in the Administrative Services Division - Procurement - Finance Section in Oklahoma City.

Application Requirements

Basic Purpose

Typical Functions

Travel Requirements

Education and Experience

Additional Considerations/Preference: (These cannot eliminate a candidate)

Physical Requirements

Special Requirements

Other Information not included above:

Benefits

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