Top 13 Construction office assistant Jobs in Elgin Il

Construction Office Manager / Administrator
Hudson Construction Services Inc —Des Plaines, IL
- $65,000 - $80,000 a year
- Full-time
- Background check
- English
- Office
- Paid holidays
- Health insurance
Quick Apply
Customer Service Administrator/ Office Manager
McCann Window & Exteriors Inc —Northbrook, IL
- $55,500 - $70,000 a year
- Full-time
- Google Workspace
- Customer service
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Cera Construction Inc —Schaumburg, IL
- $22 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Office Assistant / Operations Support
Basement 2 Finish —Hinsdale, IL
- $18.51 - $30.52 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
Administrative Assistant - Construction Accounting
Development Solutions, Inc. —Oak Brook, IL
- $28.50 - $32.00 an hour
- Full-time
- Bilingual
- Background check
- Microsoft Excel
- Health savings account
- Health insurance
Quick Apply
4h
Project Site & Office Assistant
Square Exteriors —Northlake, IL
- $17 - $20 an hour
- Part-time
- Hybrid work
- Clean driving record
- Construction site
- Customer service
- Paid training
- Employee discount
Quick Apply
3d
Office Manager Assistant
Sige Solar —Park Ridge, IL
- $18 - $21 an hour
- Part-time
- Spanish
- Google Workspace
- English
- Flexible schedule
Quick Apply
7d

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Reli Electric —Columbus, OH
Answering phones and assisting customers. Experience in construction or service office a plus. Pulling permits and scheduling inspections.
$15 - $19 an hour
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7d
Construction Receptionist
Allied Roofing Inc. —Columbus, OH
Answer calls quickly on a multi-line phone system in a courteous manner. Return customer calls or inquiries promptly. Accurate typing skills are a MUST.
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Construction Office Manager / Administrator

Hudson Construction Services Inc
Des Plaines, IL

Quick Apply

Job Details

Full-time
$65,000 - $80,000 a year

Benefits

Paid holidays
Health insurance
Paid time off
Flexible schedule

Qualifications

Accounting experience within construction industry
Accounting systems
Buildertrend
Construction management software
English
Financial workflow efficiency improvements
Financial record maintenance
QuickBooks Online
QuickBooks
Construction administrative experience
Construction
Office management
Process improvement planning
Office experience

Full Job Description

Position Title: Construction Office Manager

Location: Des Plaines, IL

Schedule: Primarily in-office, Monday–Friday from 9:00 AM – 5:00 PM, with occasional after-hours or Saturday availability as needed to support critical projects.

What’s In It For You

Be the Right Hand to the CEO – Operate as a trusted partner to executive leadership with real authority and visibility.
Make Decisions That Matter – You are empowered to act on behalf of the company in daily operations without micromanagement.
Build the Systems – Establish, refine, and improve the operational and financial processes that drive company performance.
Execute Strategy – Help translate vision into structured execution that supports growth and profitability.
Bring Fresh Ideas – Your insights and process improvements will directly improve efficiency, financial clarity, and overall output.
High-Impact Role – This is not a clerical job; it is an operational leadership position for a strong-minded, tenacious individual ready to make a measurable difference.
Client & Partner Exposure – Work directly with clients, subcontractors, vendors, municipalities, inspectors, utilities, and business partners.
Growth Opportunity – As the company scales, you will advance in responsibility, transition from hands-on execution to leadership, and ultimately hire and oversee team members supporting the systems you helped build.
Stable Compensation & Tools
$65,000 - $80,000 annual salary, paid weekly
1 week paid vacation after 12 months
7 paid holidays
40 hours PTO
Company-provided cell phone and laptop
Access to company Blue Cross & Blue Shield PPO health insurance

Shape the Systems. Empower the Teams. Drive the Vision.We are seeking a highly organized and operationally driven Office Manager to serve as the operational backbone of a growing construction firm.

Success in this role means smooth day-to-day operations, empowered teams and the ability to remove the leadership from daily administrative oversight, while maintaining structured visibility and control.

This position is designed for someone who thrives in a fast-paced construction environment and is ready to take ownership of operations with professionalism, precision, and confidence.

Key Responsibilities of Operational Leadership

Manage daily office operations with independent judgment and decision-making authority
Build, document, and continuously improve office and operational systems
Track tasks and workflows through project management platform
Maintain company calendar and coordinate internal deadlines
Serve as primary in-office point of contact for staff, vendors, clients, and visitors
Identify inefficiencies and proactively implement improvements

Financial Management & Oversight

Enter and reconcile financial data across QuickBooks Online, BuilderTrend, and sworn statements
Ensure all accounting data is entered within 48 hours of receipt
Reconcile bank accounts monthly (completed by the 10th of each month)
Generate and submit client invoices promptly upon milestone triggers
Monitor KPIs including backlog, collections, open invoices, and project starts/completions
Deliver accurate monthly financial reports to executive leadership
Process checks, scan/upload invoices and receipts, and maintain organized digital records

Project & Construction Administration

Apply for permits and coordinate documentation with municipalities and utilities
Prepare waivers of lien and manage subcontractor onboarding paperwork
Maintain accurate owner financial reports aligned across all platforms
Support project managers with contracts, change orders, and invoice submissions
Assist with payroll documentation and timesheet collection
Coordinate document routing and approvals (DocuSign or similar platforms)

Compliance & Documentation

Maintain organized digital and physical filing systems
Manage audit, insurance, and compliance documentation
Ensure daily filing and 24-hour mail processing standards
Track CRM entries and maintain active subscriptions for marketing and sales platforms

Key Requirements

Strong experience with QuickBooks Online (required)
Experience with construction management platforms such as BuilderTrend (preferred)
Demonstrated ability to oversee financial data across multiple systems
Strong understanding of construction accounting processes (sworn statements, lien waivers, pay applications preferred)
High attention to detail and oversee financial accuracy
Proven ability to build and improve systems
Professional communication skills with municipalities, vendors, subcontractors, and clients
Emotional maturity and composure under pressure
Full-time, in-office availability Monday–Friday starting at 9:00 AM
Long-term commitment mindset with ownership mentality

Performance Standards

Financial data entered within 48 hours
Managing compliance of third party accounting partners
Bank reconciliations completed by the 10th of each month
Client invoices submitted within 1 day of milestone trigger
Monthly financial reports delivered by the 10th
All documents filed daily
Email responses within 24 hours
Professional, organized office environment maintained at all times

If you are a disciplined, decisive, and growth-oriented professional who wants to build systems, own operations, and play a pivotal role in a growing construction company, this opportunity was designed for you.

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

Flexible schedule
Health insurance
Paid time off

Experience:

Construction Accounting: 2 years (Required)
Office management: 5 years (Required)
QuickBooks Online : 2 years (Required)

Language:

Fluent English (Required)

Ability to Commute:

Des Plaines, IL 60016 (Required)

Work Location: In person

Quick Apply

Refine Your Search

construction office assistant jobs in elgin il

Construction Office Manager / Administrator

Customer Service Administrator/ Office Manager

Administrative Assistant

Office Assistant / Operations Support

Administrative Assistant - Construction Accounting

Project Site & Office Assistant

Office Manager Assistant

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