Job Summary
The Accounting Clerk is a part-time position in the Accounting Department. The Accounting Clerk will assist the Accounting Manager to ensure that the day-to-day workflow is processed in a consistent and timely manner by performing the essential duties and responsibilities assigned.
Essential Duties and Responsibilities
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Prepare documentation and reconcile daily cash deposits
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Prepare documentation and record daily bank entries
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Record and assist in the collections of pharmacy non-sufficient funds
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Prepare documentation, record pharmacy accounts receivable remittance reports
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Reconcile and record pharmacy accounts receivable remittance reports
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Review, reconcile and record daily transactions of non-clinical operating remittances posted to the health center EHR software
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Prepare documentation and record daily transfers from the health center deposit bank accounts.
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Receive and record various non-clinical accounts receivable checks.
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Maintain documents within the accounting department by filing or scanning
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Maintain and update various excel spreadsheets.
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Attend meetings, webinars, and trainings when required.
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Uphold in strictest confidence all information pertaining to any and all patients and health center matters
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Other accounting, financial, or administrative-related duties may be assigned by the Accounting Manager
Qualifications
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Strong understanding of basic accounting principles.
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Strong working knowledge of Microsoft Office products, especially Excel.
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Ability to work with computerized accounting software, preferably Sage Intacct
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Ability to work with computerized pharmacy software, preferably PioneerRx.
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Ability to work with computerized health center software, preferably AthenaHealth
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Must demonstrate excellent work habits such as good attendance, organization, punctuality, dependability, professionalism; and the ability to work as a member of a team in and out of the department.
Education and Experience
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The Accounting Clerk is required to have a High School Diploma/GED and two years related experience/training; or equivalent combination of education and expertise. An Associate Degree in Accounting is preferred.
Professional Standards
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Team building mentality is exemplified in all work done.
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Positively influence and uplift members and other affiliates.
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Employee Expectations
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Follow all policies and procedures, including the Code of Conduct, which can be found in the Employee Handbook.
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Follow the direction given by the supervisor to ensure site expectations are met.
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Communication
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Must be able to provide important and relevant site information in staff meetings and to members, co-workers, and supervisors.
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Must be able to listen to co-workers and team members.
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Must be able to present important and relevant site information to supervisors.
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Must be able to write and compose clear, concise, accurate written documentation and data reports, as necessary.
Values
Upholds the Code of Ethics and mission of Valley Health Care, Inc. by conducting professional activities with Valley Health Care’s values of integrity, teamwork, compassion, excellence, and Here for Good.
Integrity
We act openly and truthfully in everything we do.
Teamwork
We work together to serve our patients.
Excellence
We create better ways of doing the things we do and provide the highest quality of care for each patient every time.
Compassion
We treat each other and our patients with concern, kindness, and respect.
Here for Good
We make decisions that will best serve our patients now and in the future. Understanding of Health Care Laws and Regulations
Must have the ability to follow HIPAA guidelines as well as an understanding of policies and procedures regarding medical records put in place by the Federal Government, Medicaid, Medicare, and WV Behavioral Health Laws put forth by the WV Department of Health and Human Resources.
Customer Service
Must listen to the customer, understand the customer, do what needs to be done to meet the customer’s expectations, and take ownership for the customer experience.
Computer Literacy
Knowledge of basic computer software (MS Office – Word, Excel, and Outlook) and the willingness and ability to learn electronic medical records software.
Reasoning Ability
Must demonstrate the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.
Teamwork
An essential element is the ability to work and interact effectively and positively with other staff members to build and enhance teamwork in the VHC organization; team engagement is necessary to be successful in this position.
Work Record
A demonstrated work record showing good attendance, punctuality, dependability, and the ability to collaborate well with supervisors and coworkers as part of a team effort is essential. A medical office setting is an environment that requires the ability to relate to all types of people while always maintaining a professional demeanor.
Language Skills
The ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals is essential. The ability to write routine reports and correspondence, and the ability to speak effectively to patients, co-workers and the public at large is crucial.
Additional Skill
Must be able to read and interpret medical and work environment related documents involving patient care, program descriptions, government regulations and VHC policy and procedures.
Sensitivity to Needs of Special Populations
Must be able to demonstrate an understanding and sensitivity to cultural differences and needs of VHC patients and be able to respond appropriately to all people regardless of race, ethnicity, language, age, sex or sexual orientation, religion, disability, economic standing, etc.
Physical Demands
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be required to drive, sit and stand for extended periods of time; handle papers, type and operate computer equipment; reach with hands and arms; talk in-person, on the telephone, and by electronic means; see and hear, and lift up to twenty-five pounds.
Work Environment
Work is performed in a typical outpatient clinic environment and at locations outside the office. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.
