Top 14 Business office Jobs in Fairmont, Wv

Office Administrator
Necco —Fairmont, WV
- Customer service
- Mid-level
- Office
- Opportunities for advancement
Quick Apply
10d
Human Resources Assistant
JOB SQUAD INC —Bridgeport, WV
- $38,000 a year
- Background check
- Office
- Travel
Quick Apply
18h
(Hybrid) Senior Academic Advisor - Graduate Programs Office - Chambers College of Business and Economics
West Virginia University —Morgantown, WV
- Full-time
- Microsoft Excel
- Master's degree
- Analysis skills
- Paid holidays
- Health insurance
(Hybrid) Executive Assistant - Resilient Energy Technology & Infrastructure (RETI) Consortium
West Virginia University —Morgantown, WV
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
HR/Accounting Assistant
Abrisa Industrial Glass, Inc. —Clarksburg, WV
- $21 - $24 an hour
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
(On-site) Office Administrator Senior - Rockefeller Neuroscience Institute
West Virginia University —Morgantown, WV
- Full-time
- English
- Office
- University
- Paid holidays
- Health insurance
Business Director
Sagora Senior Living —Bridgeport, WV
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
1d
Executive Assistant to the VP of Finance and Administration/CFO
Fairmont State University —Fairmont, WV
- $60,000 - $65,000 a year
- Online Application
- Background check
- Microsoft Outlook
- Word processing
- Health savings account
- Health insurance
Quick Apply
3h
Administrative Technician III - WV Generation - Maidsville Fort Martin Power Station
FirstEnergy Corp —Maidsville, WV
- Overtime
- Customer service
- Mid-level
- Finance
- Health insurance
- Dental insurance
Office Administrator - Department of Sociology & Anthropology
West Virginia University —Morgantown, WV
- Full-time
- Microsoft Outlook
- Office
- Master's degree
- Paid holidays
- Health insurance
Sales Administrator
ALVEST —Morgantown, WV
- Full-time
- 5 years
- ERP systems
- Mid-level
Quick Apply
9d
Faculty Support Administrator - College of Law
West Virginia University —Morgantown, WV
- Full-time
- Microsoft Outlook
- Office
- University
- Travel reimbursement
- Paid holidays
3d
Practice Integration Manager
SMG System Medical Group —Morgantown, WV
- Full-time
- Mid-level
- Master's degree
- Clinic
22h

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Office Administrator

Necco -
Fairmont, WV

Quick Apply

Job Details

10 days ago

Benefits

Opportunities for advancement

Qualifications

Performance dashboards
Electronic health records (EHR) management
High school diploma or GED
Driver's License
Clinical data entry
Productivity software
Quality data entry
Customer data entry

Full Job Description

Necco has an opportunity for a career as an Office Administrator. This role provides essential administrative and operational support to our Community Behavioral Health programs by maintaining accurate staff and client records, ensuring system integrity, and coordinating day-to-day office functions. The Office Administrator contributes to compliance, quality service delivery, and a positive office environment by supporting staff, managing documentation, and maintaining organized workflows.

You should be accurately described as:

A happy warrior who thrives on leading from the front with strategic thinking. A solid communicator in search of decisions that deliver real results. A problem-solver, financial steward, and one who excels at collaboration. A passionate pragmatist about the company’s success, growth, efficiency, and program quality. A courageous mutant, agile and adaptable in the face of adversity.

The candidate selected will be responsible for the following:

Data Entry & System Management

Enter and maintain accurate information within all required databases
Generate reports as needed and notify team members regarding missing or incomplete documentation
Track and manage employee personnel files and complete required background checks
Upload necessary documentation into the appropriate databases in a timely and accurate manner

Management of Client Files

Track and ensure annual consents are obtained, completed correctly, and uploaded into the EHR
Enroll clients into Behavioral Health programs upon completion of required intake components
Monitor and update client statuses to reflect the most current information
Verify accuracy of information entered into the EHR and support the discharge process
Assist in tracking required assessments to ensure timely scheduling and completion

Fiscal & Medicaid Service Support

Serve as a liaison to the finance team regarding office- and program-related billing concerns
Collaborate with the Program Director, Administrative Specialists, Lead Clinician/Facilitator, HR, and other departments to ensure accurate documentation and communication

Office & Administrative Support

Provide outstanding customer service to clients, visitors, and staff
Coordinate internal and external communications including phone, fax, mail, and email
Assist in training/orienting new employees to documentation procedures and office processes
Help maintain office space to meet COA, State, and Federal standards, including safety and emergency preparedness
Coordinate office supply needs and general administrative tasks at the direction of the supervisor
Support offboarding tasks by gathering and processing required documentation
Maintain confidentiality of all client and employee records
Ensure staff caseloads remain accurate and up to date

Compliance & Quality Support

Conduct ongoing site-based quantitative audits of charts in accordance with policy and procedure
Report compliance status and documentation concerns to the Program Director as requested
Assist the Risk & Safety team in preparing for audits, inspections, and site reviews (internal and external)
Understand and execute Necco’s corporate culture principles and organizational strategy

Corporate Citizen

Practice ruthless pragmatism
Engage in peer-to-peer feedback
Know and live the Necco Corporate Culture Principles
Embody the three essential virtues: humble, hungry, and smart
Drive your individual performance scorecard results
Adhere to and contribute to the Necco meeting structure

Position Qualifications

Minimum 21 years of age
High School Diploma required; degree preferred
Minimum 3 years of experience in office administration, data entry, or billing
Valid driver’s license
State minimum auto insurance coverage
Excellent organizational, technological, written, and verbal communication skills
Ability to navigate and utilize software programs (Microsoft Office, Electronic Health Records, databases, dashboards)
Ability to enter accurate data in a timely manner
Ability to meet both scheduled and unscheduled deadlines
Successful completion of all required criminal background checks
Willingness to travel and complete required training
Ability to identify issues and discuss solutions with appropriate team members

At Necco, we value diversity and are committed to creating an inclusive and equitable work environment. We embrace individuals of diverse backgrounds, experiences, and perspectives. We believe that a diverse team fosters innovation and creativity, and we actively seek candidates from all races, ethnicities, religions, genders, sexual orientations, abilities, and ages to join our organization. We are dedicated to providing equal opportunities for employment and advancement to all qualified individuals, and we encourage applicants of all backgrounds to apply.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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Refine Your Search

business office jobs in fairmont, wv

Office Administrator

Human Resources Assistant

(Hybrid) Senior Academic Advisor - Graduate Programs Office - Chambers College of Business and Economics

(Hybrid) Executive Assistant - Resilient Energy Technology & Infrastructure (RETI) Consortium

HR/Accounting Assistant

(On-site) Office Administrator Senior - Rockefeller Neuroscience Institute

Business Director

Executive Assistant to the VP of Finance and Administration/CFO

Administrative Technician III - WV Generation - Maidsville Fort Martin Power Station

Office Administrator - Department of Sociology & Anthropology

Sales Administrator

Faculty Support Administrator - College of Law

Practice Integration Manager

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