As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
255 Crittenden Blvd, Rochester, New York, United States of America, 14642
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
600221 SON Staff/Education Programs
Work Shift:
UR - Day (United States of America)
Range:
UR URG 114
Compensation Range:
$86,900.00 - $130,300.00
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
Directs and manages the daily administrative and operational functions supporting academic programs within the School of Nursing and Health Sciences. Oversees coordination across education operations including academic program administration, compliance, financial management, academic systems, and administrative workflows. Ensures alignment with institutional policies, accreditation standards, and School priorities. Serves as a strategic and operational partner to Education leadership, leading and supporting program planning, implementation, and continuous improvement aligned with School priorities. Develops and maintains the administrative infrastructure necessary to support faculty, staff, and students across the education mission. Exercises responsibility for administrative operations including budget oversight, personnel management, system optimization, and program support.
ESSENTIAL FUNCTIONS
Academic Fiscal Administration
- Manage the creation, implementation, and evaluation of all academic budgets withing the School of Nursing & Health Sciences, including annual operating budget of around $35M in revenue
- Review and approve all revenue and expense activity, including reconciliation oversight
- Interpret and apply appropriate accounting practices in daily financial decisions for all fund sources within the academic area, including operating, endowment, and gift funds
- Manage Sr. Financial Analyst and ensure timely and effective tuition, student aid, and faculty salary analysis are completed for SON leadership
Academic Administration
- Monitors and advises educational support services including simulation and experiential learning. Develops processes and policies to meet operational needs.
- Facilitates the intersection of senior leadership, faculty, and staff cultivating relationships and maintaining effective communications throughout the academic mission as well as with external constituents.
- Acts as an advisor to the Associate Dean for Academic Affairs with regard to University policies, education budgets, academic program benchmarking, etc.
- Keeps abreast of trends and policies and adapts changes into planning, control and analytical processes.
Personnel Management
- Recruits and supervises professional/administrative assigned staff.
- Provides initial and ongoing training and development including the use of information/financial systems. Provides ongoing feedback including a formal annual performance evaluation. Ensures staff are aware and compliant with University policies and procedures. Serves as advisor to all other staff within the education mission.
- Assigns projects, establishes deadlines, and ensures coordination of effort between internal staff and external constituents. Takes action on matters of discipline, promotion, salary and other matters.
Financial Strategy
- Work closely with Associate Dean for Finance & Operations on strategic financial planning, including 5-year tuition & aid planning, new program margin analysis, faculty resourcing planning, and other analysis
- Collaborating with academic program directors, ensure communication of budgets and other financial matters are clear and transparent
- Continuously evaluate and, when appropriate, make recommendations on financial process changes, such as tuition analysis, program costing, scholarship process, and student fee activities
- Develops, monitors, and reports on productivity targets and financial performance metrics
Academic Systems
- Evaluates and enhances the effectiveness, usability, and integration of academic systems and tools across the education mission.
- Leads system and process improvement initiatives, identifying gaps, redundancies, and opportunities for operational efficiency and enhanced user experience.
- Assesses system performance and interoperability across platforms (e.g., student data systems, clinical placement tools, learning platforms, reporting systems).
- Serves as the primary point of contact for academic systems, providing guidance and support to faculty, staff, and administration.
Project Management
- Leads staff management strategies through supervision of administrative leadership roles, ensuring effective coordination, performance, and service delivery across academic program support functions.
- Leads cross-functional projects related to academic program operations, system implementations, and process improvements.
- Coordinates efforts across departments including finance, HR, student services, and clinical placement teams.
- Facilitates communication among stakeholders to ensure alignment and timely execution of initiatives.
- Establishes and monitors operational metrics to evaluate effectiveness and support continuous improvement.
- Participates in committees, working groups, and institutional initiatives as assigned.
Other duties as assigned
MINIMUM EDUCATION & EXPERIENCE
- Bachelor's degree 7 years of related experience required
Or equivalent combination of education and experience
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KNOWLEDGE, SKILLS AND ABILITIES
- Proven experience in managing complex budgets and financial strategies required
- Strong strategic thinking and leadership skills, with the ability to influence and drive change across the organization required
- Excellent communication and relationship-building abilities required
- Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
- Understanding of the unique challenges of administration in a university and/or healthcare setting preferred
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
