JOB TITLE: Office Manager
COMPANY: Advanced Commercial Electronic Systems
LOCATION: Kanosh, UT 84637 (30 N 100 E)
JOB TYPE: Full-time PAY: $60,000 - $100,000 a year
BENEFITS: Full benefits package
ABOUT THE ROLE
Advanced Commercial Electronic Systems, a low voltage contracting company in Kanosh, UT, is looking for an experienced Office Manager to run our office independently. This is a hands-on, do-it-all role — not a traditional office job where tasks get delegated to a team. You'll be the only person in the office, handling everything from invoicing and purchasing to warehouse inventory, HR, and coordinating our field technicians. If you're proactive, self-directed, and just as comfortable organizing a warehouse as you are managing paperwork, we want to talk to you.
WHAT YOU'LL DO
General Office & Administration
- Independently run all day-to-day office operations
- Answer phones, respond to emails, and serve as the first point of contact for clients, vendors, and field staff
- Maintain filing systems, contracts, insurance certificates, licenses, and compliance documentation
- Prepare, send, and track invoices; manage accounts payable/receivable and collections
- Support payroll processing- Assist with job costing, budgets, and basic bookkeeping (QuickBooks or similar)
- Prepare bids, proposals, and contract paperwork Field Personnel Coordination
- Schedule and dispatch field technicians, adjusting in real time as jobs change
- Track technician hours, job tickets, and certification/training records
- Communicate directly with clients on scheduling and job updates Warehouse & Purchasing
- Track inventory, stock levels, and reorder points for cable, devices, hardware, and consumables
- Place and track purchase orders; negotiate pricing where possible
- Receive, organize, and stage materials for upcoming jobs; prep job kits for technicians
- Keep the warehouse/storage area clean and organized- Occasionally pick up or drop off materials or equipment (may require driving a company vehicle)
HR- Handle onboarding/offboarding paperwork, I-9s, benefits enrollment, and equipment issuance
- Maintain employee files and required compliance training records- Support recruiting: post openings, screen candidates, coordinate interviews
- Track PTO, attendance, and basic HR compliance
WHAT WE'RE LOOKING FOR
Required:- 3+ years of office management, operations, or administrative experience (construction/trades a strong plus)
- Comfortable with both desk work and physical tasks (lifting boxes, organizing stock, occasional errands) keeping all work area spotless.
- Working knowledge of QuickBooks or similar accounting software- Basic HR knowledge (onboarding, compliance, payroll support)
- Strong self-management skills
— able to run the office with minimal daily direction
- Valid driver's license- Excellent communication skills
Preferred:- Familiarity with low voltage systems (structured cabling, security, fire alarm, access control, AV)
- Experience with inventory/purchasing or field service software (ServiceTitan, Jobber, BuilderTrend, etc.)
- Prior experience in a small business or one-person office
HOW TO APPLY
Contact Mark directly:Phone: 801.800.5377
Email: [email protected]
Advanced Commercial Electronic Systems is an Equal Opportunity Employer.
About Us
Advanced Commercial Electronic System (ACES) is a premier Low Voltage Contractor, that specializes in Fire. In addition to Fire, ACES installs and services Fire Sprinkler Systems, Burglar Systems, Security, Access Control, Cameras, Nurse call, and Area of Refuge systems. ACES is a distributor for World Class products and is a leading Life Safety Technology Integration company.
Our Mission is to provide quality first in a customer-focused, lean, and continuous improvement environment.
Job Type: Full-time
Pay: $60,000.00 - $100,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
People with a criminal record are encouraged to apply
Education:
- High school or equivalent (Required)
Experience:
- Office management: 2 years (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
