DISTINGUISHING FEATURES OF THE CLASS:
The Town of East Fishkill is seeking a versatile and dependable Floating Typist/Clerk to provide administrative support across multiple departments. This position is ideal for an individual who enjoys learning new responsibilities, adapting to changing work environments, and assisting wherever needed. The successful candidate will be organized, flexible, and able to quickly become familiar with a variety of departmental operations while delivering excellent service to Town staff and the public.
TYPICAL WORK ACTIVITIES
1. Locates and pulls files and charts and refiles same;
2. Files material in charts, case records, etc., in accordance with established departmental regulations;
3. Opens and closes files according to established procedures, ensuring that all necessary forms are included to complete file, all appropriate signatures are on forms and all papers are in proper order within file;
4. Assigns sequential numbers to vouchers, records, vendor lists, etc., and keeps master lists of same;
5. Reviews and checks information from computer printouts and worksheets and transfers information to other forms, i.e., vouchers, claim forms, purchase orders;
6. Compares paperwork such as vouchers, claim forms, and bills to source documents for accuracy and completeness; pulls incomplete and erroneous forms to be redone;
7. Checks arithmetic (e.g., addition, multiplication) on vouchers and corrects as necessary;
8. Answers phones, takes messages and provides department-specific information;
9. Photocopies and collates a variety of records;
10. Types memos, letters, and forms from information supplied by other staff;
11. Accepts fees, issues receipts, records and totals amount of money received;
12. Operates a variety of office machinery such as copiers, fax machines, binders, electric staplers.
13. May include other departmental duties not listed.
FULL PERFORMANCE KNOWLEDGE, SKILLS AND ABILITIES:
Strong attention to detail
Knowledge of the rules for alphabetical and numerical filing;
Knowledge of the filing procedures for specific unit in which employed;
Knowledge of English necessary to respond to written and oral instructions and to answer inquiries for information;
Knowledge of arithmetic to check addition and multiplication and to total numbers and dollar amounts;
Ability to learn computer operations and appropriate software in order to produce simple letters, complete forms, and view and enter information;
Ability to operate office equipment (copier, fax, switchboard, paper binding equipment, etc.);
Ability to proof and verify large quantities of records and information accurately;
Ability to provide directions to clients and the public;
Personal characteristics necessary to perform the duties of the position;
Physical condition commensurate with the demands of the position (in some positions may require prolonged standing and reaching to file and retrieve materials).
MINIMUM QUALIFICATIONS:
Graduation from high school or possession of a high school equivalency diploma.
Applications are accepted until position is filled.
NOTE: This is a provisional appointment and may be subject to civil service requirements.
This position is subject to a pre-employment background check, Dutchess County approval, and Town Board approval.
Want to read more about us? Visit our website at www.EastFishkillNY.gov
This announcement is only a summary of the position, its duties, job requirements and compensation. Further information is available from the Human Resources Department. The Town of East Fishkill does not discriminate in its employment or any other programs or activities on the basis, of sex, race, color, age, marital status, national origin, religion, disability, familial status, sexual orientation, gender identity or any other protected category. We provide reasonable accommodation for qualified individuals with a disability if requested.
Town of East Fishkill is an Equal Opportunity Employer M/F/V/H
Job Type: Full-time
Pay: $23.14 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Do you agree to a pre-employment background check?
- Have you graduated from high school or do you have a high school equivalency diploma?
Work Location: In person
