Top 4 Library administration manager Jobs in Flagstaff, Az

Library Administration Manager
City of Flagstaff —Flagstaff, AZ
- $76,585.60 - $114,899.20 a year
- Full-time
- Research
- Master's degree
- Analysis skills
- Wellness program
- Paid jury duty
9d
Collections Specialist
City of Flagstaff —Flagstaff, AZ
- $44,678.40 - $55,848.00 a year
- Full-time
- Research
- Mid-level
- Office
- Wellness program
- Paid jury duty
9d

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Collections Specialist
City of Flagstaff —Flagstaff, AZ
Performs basic collection methods including making phone calls to customers, sending letters to customers, and sending other applicable customer statements for…
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Library Administration Manager

City of Flagstaff -
Flagstaff, AZ

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Job Details

Full-time
$76,585.60 - $114,899.20 a year
9 days ago

Benefits

Wellness program
Paid jury duty
Paid parental leave
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Parental leave
Vision insurance
Employee discount
Loan forgiveness
Life insurance

Qualifications

Customer communication
Staff supervision
Confidential information handling
Team supervision
Research
Driver's License
Managing projects

Full Job Description

Description

The Library Administration Manager is a key member of the Library Leadership Team, partnering closely with the Library Director to support the strategic direction and daily operations of the Flagstaff City–Coconino County Public Library system. This position oversees library administration, including budget and financial management, facilities, procurement, contracts, communications, project management, administrative operations, and the library's IT and administrative support teams. The ideal candidate is an organized and collaborative leader with strong budgeting and financial management experience, excellent analytical and project management skills, and the ability to work effectively with both technical and non-technical professionals. As the IT manager reports to this position, familiarity with technology systems or experience working with IT teams is a plus.

By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve.

Examples of the Work Performed

POSITION RESPONSIBILITIES

Provides excellent customer service to both internal and external customers
Manages the day-to-day operations of multiple administrative functions within the library including managing assigned staff through appropriate delegation and supervision; meeting regularly with staff to review work assignments and resolve workload and technical issues
Provides leadership, direction and coaching to employees, and training coordination in professional responsibilities
Evaluates operational and administrative programs, develops standard operating procedures (SOPs), and issues and recommends and implements solutions
Manages the library’s budget, including the personnel, operating budget, capital improvement program (CIP), priority-based budgeting, and the budget management and reporting system
Responsible for preparing analytical and budgetary comparative information for presentation to staff, council, and board of supervisors
Prepares short and long-range revenue and expenditure forecasts; supports forecast modeling
Analyzes the completeness and accuracy of prepared budget data provided by district libraries
Adheres to established accounting standards and City of Flagstaff and Coconino County deadlines
Complies with financial reporting requirements as they relate to federal, state, and local entities
Provides training in the preparation, presentation, and monitoring of the library’s annual budget
Directs and monitors IT support staff activity including planning, organizing, procurement, tracking services, system upgrades, technology support performance including monitoring results and service levels in collaboration with city IT standards
Oversees facility maintenance and operations, serving as the primary liaison with city departments; manages facility-related projects including remodels, capital improvements, contractors and project partners
Responsible for more complex library issues, handles emergencies and difficult situations
Provides a high level of support, performs research, and manages projects for the Library Director in implementing the strategic plan and library goals and objectives
Provides executive level support and project management assistance to the Library Managers and others including understanding the Library Director’s Work Plan, details, timelines, and relationships
Collaborates with city procurement for formal procurement processes, develops and monitors scope of work, manages vendor relationships and service agreements
Supports strategic initiatives in the Library Director’s Work Plan, including facilities and project management, procurement, vendor and contract administration
Assists with Library Director’s responses to news or changing policy, monitors and researches items on the Library Director’s Work Plan, and prepares reports of findings and recommendations
Assists the Library Director in drafting responses to community concerns, needs, and questions
Maintains and distributes community information as requested by the Library Director
Assists with ongoing communication to Flagstaff Library and Library District staff, supervisors, managers, and directors including reviewing and distribution reports, coordinates communication between all parties, develops meeting agendas, and assists with developing work programs
Other duties as assigned

To review the full job description for this position, please click the following: Library Administration Manager - Job Description

Qualifications

MINIMUM QUALIFICATIONS

Bachelor’s degree in Business, Technology, Accounting, Library Science, or a related field
Four (4) years of professional budgeting and/or general accounting experience including experience with administering or managing grant-funded budgets including two (2) years of project management experience
Four (4) years of progressively responsible supervisory or demonstrated leadership experience
Any combination of relevant education and relevant experience may be substituted on a year-for-year basis. Minimum requirements such as supervisory experience, driver's license, and certifications may not be substituted and are required at time of hire.

DESIRED EXPERIENCE AND TRAINING

Master’s Degree in Library Science or Business Administration
Two (2) years of experience working in a library
Experience working with complex documentation, budgets, payroll, spreadsheets, statistical reporting, and in a fast-paced, multi-tasking environment
Knowledge of municipal technology practices and ability to coordinate with city IT standards and policies

Other Requirements and Working Conditions

Ability to handle sensitive material in a confidential manner
Must possess, or obtain upon employment, a valid Arizona driver’s license
Regular attendance is an essential function of this job to ensure continuity

Supplemental Information

CURRENT COMPENSATION AND BENEFITS:

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

Our total compensation package includes best-in-class benefits and an annual salary of $76,585.60 - $114,899.20, based on the candidate's qualifications and experience. Plus:

Arizona State Retirement System with 100% Match
Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of approximately 12%
Deferred Compensation Options
Up to 4% Annual Pay for Performance Increase
Group Insurance including Health, Dental and Vision coverage
Flexible & Health Savings Accounts
13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty
Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance
First-Time Homebuyer Assistance
Qualified Public Student Loan Forgiveness Employer
Tuition Assistance
Employee Clinic, Telehealth, Wellness Program & Incentives
Tobacco Cessation Program
Employer Assistance Program
Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards
Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers

Please note that Compensation and Benefits are subject to change based on future policy change, budgetary impact, and Council changes.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!

Apply Now

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library administration manager jobs in flagstaff, az

Library Administration Manager

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Supplemental Information

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