Top 5 Property management assistant Jobs in Florence, Al

Administrative Assistant
Gateway Management Company —Florence, AL
- Full-time
- Office
- Administrative experience
- Organizational skills
- AD&D insurance
- Paid holidays
Quick Apply
Assistant Manager
Southeastern Property Management LLC —Florence, AL
- $17 - $18 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Driver's License
- Paid holidays
- Disability insurance
Quick Apply
14d
Seasonal Turn Assistant (maintenance)
Caliber Living —Florence, AL
- $12 - $13 an hour
- Weekends as needed
- Apartments
- Communication skills
- Entry level
Quick Apply
Assistant Store Manager
Mitchell Grocery Corporation —Muscle Shoals, AL
- Full-time
- Computer literacy
- Basic math
- Mid-level
Quick Apply

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Assistant Manager
Southeastern Property Management LLC —Florence, AL
Valid driver’s license, auto insurance, and reliable transportation. Use your tech savvy to master software tools and streamline operations.
$17 - $18 an hour
Quick Apply
14d
Administrative Assistant
B.H. Craig Construction Company —Florence, AL
Answer and direct incoming telephone calls in a professional manner. Maintain front desk operations and ensure the reception area remains clean, organized, and…
$35,000 - $40,000 a year
Quick Apply
14d

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Property Management Assistant
Columbus Property Collective —Columbus, OH
Reliable transportation and a valid driver's license. This is a part-time, 1099 independent contractor position reporting directly to the Managing Director.
$18 - $22 an hour
Quick Apply
13h
Assistant Property Manager
Flaherty & Collins Properties —Columbus, OH
You have experience in property management, leasing, bookkeeping, or a similar field. Oversee rent collection, process payments, and manage delinquency follow-…
$23 - $25 an hour
Quick Apply
8d

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Administrative Assistant

Gateway Management Company -
Florence, AL

Quick Apply

Job Details

Full-time

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Office supply management
Project reporting
Construction project reporting
Portfolio monitoring
Confidential information handling
Investor reporting (loan processing)
Office activity coordination
Financial data reconciliation
Business travel arrangements
Tax documents
Project documentation
Shipping coordination
Spreadsheets
Investment reports
Team scheduling
Mail distribution
Scanning
Order shipping
Administrative experience
Invoice payment processing
Financial records management
Task prioritization
Financial record maintenance
Mail management
Compliance documentation
Office supply ordering
Organizational skills
Investor relations materials
Due diligence
Mail processing

Full Job Description

Administrative Assistant

Position Overview
The Gateway Companies is seeking a highly organized and detail-oriented Administrative Assistant to support our Development and Asset Management team for a multifamily property portfolio. This position provides essential administrative, reporting, and operational support while working closely with Asset Management, Accounting, Property Management, lenders, investors, and external partners.

The ideal candidate is dependable, proactive, detail-focused, and able to manage multiple priorities while supporting a fast-paced team environment.

Key Responsibilities

Assist with monthly and quarterly reporting for lenders, investors, ownership groups, and agencies.
Prepare investor documents, certifications, and portfolio-related reports.
Maintain and update spreadsheets, project tracking tools, ownership records, checklists, and internal reports.
Support construction reporting, project documentation, and portfolio tracking.
Assist with bank reconciliations, audit preparation, invoice processing, and financial documentation.
Organize, scan, file, and maintain electronic and physical records.
Process property tax documents, insurance certificates, claims tracking, and compliance-related items.
Coordinate incoming and outgoing mail, shipping, office supplies, and administrative needs.
Assist with scheduling meetings, conference calls, site visits, travel arrangements, and registrations.
Support Asset Management with due diligence, special projects, and daily administrative tasks.
Provide additional support to the Asset Management team as needs arise.

Qualifications & Skills

Strong organizational skills with excellent attention to detail.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, especially Excel.
Ability to work independently and collaborate with multiple teams.
Experience in administrative support, accounting, property management, or a related field preferred.
Ability to handle confidential information with professionalism.

Work Environment

Professional office environment with regular computer, email, and team communication.
Position requires accuracy, organization, and the ability to support multiple departments.

Benefits

Company Paid Holidays
PTO
401 (k)
Medical Insurance
Dental Insurance
Vision Insurance
Company Paid Basic Life Insurance and AD&D
Short Term Disability
Long Term Disability
Voluntary Life Insurance
Critical Illness Insurance
Accident Insurance

EOE. M/F/Vet/Disability

Job-Type: Full - Time

Quick Apply

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property management assistant jobs in florence, al

Administrative Assistant

Assistant Manager

Seasonal Turn Assistant (maintenance)

Assistant Store Manager

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