Top 55 Office assistant Jobs in Fort Wayne, In

Administrative Assistant I
FORT WAYNE-ALLEN COUNTY AIRPORT AUTHORITY —Fort Wayne, IN
- $23.17 - $32.45 an hour
- Full-time
- Inventory management
- Writing skills
- Pass drug screening
Quick Apply
2d
Environmental Services- Vector Control - Administrative Assistant
Allen County Government —Fort Wayne, IN
- $20.94 an hour
- Overtime
- Mid-level
- Office
- High school diploma or GED
Office Administrative Assistant
H2O —Fort Wayne, IN
- $16 - $18 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Assistant
Thrivent Financial for Lutherans —Fort Wayne, IN
- $20 - $25 an hour
- Monday to Friday
- Microsoft Excel
- Mid-level
- Office
- Paid time off
Quick Apply
Receptionist
Arbor Glen Assisted Living —Fort Wayne, IN
- Part-time
- Microsoft Outlook
- Computer literacy
- English
Quick Apply
2d
Accounting Administrative Assistant
Paul Davis Restoration & Remodeling of Northeast Indiana —Fort Wayne, IN
- $22 an hour
- Part-time
- Office
- Communication skills
- Entry level
Quick Apply
12d
Chiropractic Assistant/Receptionist
Goebel Chiropractic —Fort Wayne, IN
- From $16 an hour
- Weekends as needed
- Administrative experience
- High school diploma or GED
- Driver's License
- Paid training
- Paid holidays
Quick Apply
13d
Special Education | 8hr Special Assignment Secretary | School Year
Fort Wayne Community Schools —Fort Wayne, IN
- $19.01 an hour
- 8 hour shift
- High school
- Research
- Mid-level
Receptionist - PRN
Select Medical Rehabilitation Hospital at Lutheran Hospital —Fort Wayne, IN
- $18 an hour
- Part-time
- Hospital
- Inpatient
- High school diploma or GED
- Employee assistance program
- Opportunities for advancement
12d
Administrative Assistant Misdemeanor Liaison
Allen County Government —Fort Wayne, IN
- $38,162 an hour
- Overtime
- Microsoft Excel
- Office
- High school diploma or GED
5d
Office Assistant
Asplundh Tree Expert, LLC —Fort Wayne, IN
- Full-time
- 18 years or older
- Microsoft Outlook
- Office
- Disability insurance
- Health insurance
Quick Apply
Receptionist
Bethlehem Woods Nursing & Rehabilitation —Fort Wayne, IN
- Part-time
- High school diploma or GED
- Data entry
- Communication skills
- Paid holidays
- Health insurance
Quick Apply
Front Desk Receptionist
Shambaugh, Kast, Beck & Williams, LLP —Fort Wayne, IN
- Full-time
- Office
- Entry level
Quick Apply
Assistant Office Manager
Momper Insulation of Fort Wayne —Fort Wayne, IN
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
OFFICE ADMINISTRATIVE ASSISTANT
Ciocca Cleaning & Restoration —Fort Wayne, IN
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
10d
Front Desk Receptionist / Office Assistant
EASY MRI, INC —Fort Wayne, IN
- From $16 an hour
- Full-time
- Microsoft Word
- Medical office experience
- In-person
Quick Apply
4d
Office Administrator
Paragon Home Healthcare —Fort Wayne, IN
- $18 - $20 an hour
- Full-time
- Bachelor of Science
- Writing skills
- Office
Quick Apply
10d
Administrative Assistant
Shambaugh & Son, L.P. —Fort Wayne, IN
- Extended hours
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Receptionist
Chateau Rehabilitation and Healthcare Center —Fort Wayne, IN
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
Quick Apply
Administrative Assistant/Receptionist
Renovate Counseling Services, LLC —Columbia City, IN
- $13 - $18 an hour
- Full-time
- Bilingual
- Background check
- Private practice
- Paid training
- Health savings account
Quick Apply

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Administrative Assistant I

FORT WAYNE-ALLEN COUNTY AIRPORT AUTHORITY -
Fort Wayne, IN

Quick Apply

Job Details

Full-time
$23.17 - $32.45 an hour
2 days ago

Qualifications

Customer communication
Administrative experience
High school diploma or GED

Full Job Description

Duties and Responsibilities

Opens and prepares the Administration office for daily operations, maintaining an attractive and welcoming lobby area and greeting guests.
Receives and manages incoming calls through the Authority's VoIP telephone system, directs callers to the appropriate personnel, and accurately records and relays messages to ensure timely follow-up and customer service.
Prepares, mails and accepts USPS mailing including Certified Mail along with FedEx and UPS package.
Manage postage meter operations, including downloading postage funds and installing required service updates. Monitor postage balances along with Accounts Payable to maintain adequate funding in the organization's Reserve Account to ensure uninterrupted mailing operations.
Manages the receipt of bid packages, ensuring proper date/time stamping and documentation, and maintains secure custody of bids until distribution to the designated individual.
Administer ordinance and resolution numbering systems, ensuring accurate documentation, recordkeeping, and filing of official actions.
Maintain files and records related to Board member appointments, reappointments, and terms of service.
Coordinate Authority Board and Committee meetings by communicating with Board members, scheduling meetings, and preparing/distributing legal notices, agenda packets, meeting minutes, and related correspondence.
Coordinates refreshments and lunch service for meetings, including setup and post-meeting cleanup.
Maintains hard copy of violations and alerts Accounts Payable of any past due.
Oversees and maintains the Lost and Found program.
Uploads and monitors the Public Surplus Auction site for Airport Authority items.
Orders and maintains adequate inventory of office supplies for Administration office.
Maintains detailed receipt logs for mail and over-the-counter transactions, ensuring accurate documentation, reconciliation, and daily file retention.
Scans paperwork into our record retention database for various departments.
Manages the Authority’s document retention and disposal program.
Maintains various office equipment and requests service when necessary.
Prepares and distributes reports, documents, correspondence, memos, and mailing lists as needed, while maintaining accurate and organized filing systems for reports, records, and other documents such as Federal and State grant projects.
Supports efforts to maintain the Airport Authority’s Photo Library.
Assist Administrative Assistant II with lease negotiations, renewals and extensions; land purchases and sales; and operating agreement.
Manages transportation agreements and renewals on a monthly/yearly basis.
Maintains current tenant roster (i.e., airlines, rental car companies, taxi cabs, etc.).
Provides support for departmental purchasing functions.
Performs other duties as assigned.

Knowledge and Abilities

Knowledge of general office administration, records management, and customer service practices.
Knowledge of Microsoft Office Suite and standard office equipment.
Ability to provide professional and courteous service to employees, tenants, vendors, and the public.
Ability to adapt to changing priorities.
Ability to organize, prioritize, and manage multiple assignments while meeting deadlines.
Ability to prepare, maintain, and process reports, records, correspondence, and related documents accurately.
Ability to maintain organized filing systems and ensure accurate record retention.
Ability to communicate effectively, both verbally and in writing with attention to detail.

Experience and Education Requirements

High school diploma or equivalent required; associate degree in Business Administration, Office Administration, or a related field preferred, with one (1) to three (3) years of administrative support experience. An equivalent combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to perform the essential functions of the position may be considered.

Special Requirements

Pass a pre-hire drug screen.

Pass federal fingerprint based criminal history background check

This role provides comprehensive administrative support, ensuring the smooth daily operation of the Administration office. Key responsibilities include managing front desk operations, handling all incoming communications such as calls and mail, and processing bid packages. You will be responsible for coordinating Board and Committee meetings, preparing and distributing essential documents like agendas and minutes, and maintaining various records, including those for ordinances, resolutions, and Board members. The position also oversees mail services, postage operations, and the Authority's document retention and disposal programs.

The ideal candidate will possess strong knowledge of general office administration, records management, and customer service practices, coupled with proficiency in Microsoft Office Suite. Essential abilities include providing professional and courteous service, adapting to changing priorities, organizing and prioritizing multiple tasks, and communicating effectively both verbally and in writing. This position requires meticulous attention to detail to ensure accurate record-keeping, report preparation, and efficient management of various administrative functions.

Quick Apply

Refine Your Search

office assistant jobs in fort wayne, in

Administrative Assistant I

Environmental Services- Vector Control - Administrative Assistant

Office Administrative Assistant

Administrative Assistant

Receptionist

Accounting Administrative Assistant

Chiropractic Assistant/Receptionist

Special Education | 8hr Special Assignment Secretary | School Year

Receptionist - PRN

Administrative Assistant Misdemeanor Liaison

Office Assistant

Receptionist

Front Desk Receptionist

Assistant Office Manager

OFFICE ADMINISTRATIVE ASSISTANT

Front Desk Receptionist / Office Assistant

Office Administrator

Administrative Assistant

Receptionist

Administrative Assistant/Receptionist

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