TITLE: University Transfer Advisor
DEPARTMENT: Student Success
REPORTS TO: Director of Student Success
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 37.5 hours per week
LOCATION: On-Site-Main Campus
EMPLOYMENT STATUS: Full Time Staff
EMPLOYMENT CLASSIFICATION: Exempt
JOB SUMMARY:
The purpose is to assist students in successfully transitioning from a community college/two-year institution or four-year college or university to Kentucky State University. The role involves providing guidance, support, and information to help students make informed decisions about their academic paths and transfer options. enhance and facilitate student engagement strategies and student leadership development initiatives, as part of a comprehensive effort to improve student success.
The duties of this position are to represent Kentucky State University (KSU) to prospective transfer students and personnel throughout the KCTCS campuses and other institutions within an assigned geographical region. The incumbent will act as the direct contact between prospective students, families, and personnel to KSU Admissions. The incumbent will identify, recruit, and assist with the enrollment of qualified transfer students from assigned campuses to provide a seamless process for the enrollment of transfer students from these schools. This will include advising students into their first semester and/or deferring to the program advisor if necessary. This position will be based at KSU with an assigned KCTCS territory and will cover other territories on a scheduled basis to maximize KSU presence in the region. This position is responsible for advising, coaching, and providing academic interventions with college transfer students. The transfer advisor will perform activities that will assist transfer students in their transition from application at KSU through degree completion. This position must be able to interpret student needs and provide individualized service and support.
ESSENTIAL JOB FUNCTIONS:
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Recruit prospective students through event attendance, distribution of recruitment materials, providing
consultative services, assisting with prospective student events, and responding to email and phone
inquiries.
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Travel to KCTCS institutions and satellite campuses within the assigned geographical region to recruit
students.
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Collaborate with admissions, financial aid, registrar and bursar office to create a seamless enrollment
process for transfer students.
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Provide academic counseling for transfer students in the pre-enrollment stage, academic coaching and
transition support.
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Collaborate with Student Success, Advising, and Career Services units to ensure successful transition
to KSU.
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Collaborate with KCTCS partner institutions to develop, implement, and maintain student pathways.
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Assist with Transfer Student Orientation Days and onboarding of transfer students.
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Exercise independent judgment and discretion in developing and implementing transfer student recruitment strategies, resolving complex enrollment or academic advising issues, and recommending policies or processes that enhance student success and institutional transfer initiatives
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Participate in professional development activities to stay current on best practices in recruitment,
advising, and retention.
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Supports the student affairs unit by completing all other duties and special projects as assigned,
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Travel and work outside of normal hours will be required on occasion.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
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Knowledge of transfer articulation processes.
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Knowledge of applicable University practices and procedures.
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Knowledge of scope, guidelines, and operation of departmental or unit program.
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Knowledge of basic word processing software and the ability to operate standard PC/PC software.
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applications, including Microsoft Office suite.
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Knowledge of general office procedures.
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Knowledge of record-keeping procedures.
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Knowledge of student success strategies.
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Knowledge of the needs of transfer students.
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Interpersonal skills.
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Oral and written communication skills.
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Ability to respond to several demands at one time in a fast-paced environment.
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Ability to maintain records and safeguard confidential information.
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Ability to work with individuals from various backgrounds.
SUPERVISORY RESPONSIBILITY:
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This position does not have supervisory responsibility.
OTHER DUTIES:
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Performs other duties as assigned.
QUALIFICATIONS:
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Bachelor's degree or higher with at least two years of experience in an academic advising, enrollment
management or other student services experience with a working knowledge of the structure of higher
education.
Licensing and Certifications:
WORKING CONDITIONS:
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Work is normally performed in a typical interior/office work environment.
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No or very limited physical effort is required.
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No or very limited exposure to physical risk.
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
Internal candidates are encouraged to apply.
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.
