Top 24 Office manager Jobs in Fredericksburg, Va

Administrative Manager
Stafford County, VA —Stafford County, VA
- $33.13 - $45.56 an hour
- Full-time
- Mid-level
- Office
- 3 years
Office Manager
JTS Professional Grounds Maintenance, Inc —Fredericksburg, VA
- $50,000 - $60,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- 401(k)
Quick Apply
6d
Office Coordinator (Scheduling)-Part Time Evenings
Mary Washington Healthcare —Fredericksburg, VA
- $18.97 - $24.66 an hour
- Part-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Wellness program
- Health savings account
3d
Office Coordinator (Scheduling)-Full Time Days/Evenings
Mary Washington Healthcare —Fredericksburg, VA
- $18.97 - $24.66 an hour
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Wellness program
- Health savings account
3d
Office Coordinator, Orthopedics Urgent Care-Full Time
Mary Washington Healthcare —Fredericksburg, VA
- $18.97 - $24.66 an hour
- Full-time
- Urgent Care
- High school diploma or GED
- Analysis skills
- Wellness program
- Health savings account
3d
Office Administrator
Caliber —Fredericksburg, VA
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
4d
Office Coordinator, MWMG-Spine & Rehabilitation, FT, Days
Mary Washington Healthcare —Stafford, VA
- $18.97 - $24.66 an hour
- Full-time
- High school diploma or GED
- Analysis skills
- Data entry
- Wellness program
- Health savings account
6d
Administrative Office Manager
Living Invigorating Valuable Experiences LLC —Quantico, VA
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Office Coordinator
The Cleaning Ladies —Fredericksburg, VA
- Office
- Microsoft Office
- QuickBooks
Assistant Dental Office Manager
Aspen Dental —Fredericksburg, VA
- $20 - $24 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Front Office Coordinator - Stafford, VA
Pivot Physical Therapy —Stafford, VA
- $15.00 - $23.50 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid parental leave
- Health savings account
Experienced Pedodontist/Orthodontist Office Coordinator (Dentrix & Dolphin Required) | Bilingual
Confidential —Dumfries, VA
- $20 - $25 an hour
- Full-time
- Bilingual
- Spanish
- Dental office
- Paid holidays
- Health insurance
Quick Apply
Dispatcher and Customer Service Representative
Compass Towing & Auto Repair LLC —Stafford, VA
- $15 - $22 an hour
- Overnight shift
- Customer service
- Writing skills
- Mid-level
Quick Apply
11d
Dental Office Manager
Bright Now! Dental —Stafford, VA
- $62,000 - $65,000 a year
- Dental office
- Mid-level
- Front desk
- Health savings account
- Disability insurance
Medical Office Coordinator
Medi-Weightloss —Stafford, VA
- From $20 an hour
- High school diploma or GED
- Clinic
- Associate's degree
- Paid time off
- 401(k) matching
Quick Apply
Dental Office Manager
Impact Dental Care Woodbridge —Woodbridge, VA
- $25 - $40 an hour
- Weekends only
- Dental office
- Mid-level
- 3 years
- Health savings account
- Paid holidays
Quick Apply
2d
Assistant Medical Office Manager
GI group —Woodbridge, VA
- $22 - $26 an hour
- Full-time
- Mid-level
- Administrative experience
- Mentoring
- Health insurance
- 401(k)
Quick Apply
6d
Site Manager
Rivet —Quantico, VA
- $130,000 - $140,000 a year
- Full-time
- 5 years
- Supervising experience
- Bachelor's degree
Skillbridge Operations and Training Specialist
Patriot Group International —Quantico, VA
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
GIS Technician / Office Coordinator
Entarian —Corbin, VA
- $60,000 - $70,000 a year
- Full-time
- Bachelor of Science
- Mid-level
- Office
- Health savings account
- Paid holidays

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Administrative Manager

Stafford County, VA -
Stafford County, VA

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Job Details

Full-time
$33.13 - $45.56 an hour

Qualifications

Employee relationship building
High school diploma or GED
Video conferences (communication methods)

Full Job Description

Job Description

The Stafford County Sheriff’s Office seeks to hire a highly qualified Administrative Manager. Preferred candidates will have prior experience in law enforcement, Records Management System (RMS) and National Incident Based Reporting System (NIBRs).

Prior related experience and internal equity factors are considered when determining the final hourly rate offered.

Hiring Range $33.13 - $45.56 per hour

Required: Please click here (Download PDF reader) to view a list of automatic disqualifiers for this position

GENERAL DEFINITION OF WORK:

Engages in a range of intricate paraprofessional and administrative responsibilities, providing support across various office operations. This role entails collaborating with team members to ensure the smooth execution of office tasks, including scheduling meetings, managing correspondence, and organizing documents. Additionally, the position involves overseeing and guiding subordinate office staff to enhance productivity and maintain high standards of work. All activities are carried out under general supervision, allowing for independent decision-making while adhering to established policies and procedures.

Examples of Duties

The Administrative Services Division of the Stafford County Sheriff’s Office is responsible for coordinating, overseeing, and participating in various activities. This division trains, mentors, and supervises clerical staff and manages the preparation and maintenance of official files and records, as well as IBR (Incident-Based Reporting) validation and FOIA (Freedom of Information Act) processing related to law enforcement. Additionally, the division handles NIBRS (National Incident-Based Reporting System) reporting, ensuring compliance with NIBRS codes and guidelines to improve data accuracy and facilitate law enforcement operations.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Acts as the database manager for the Records Management System (RMS).
Trains, develops, assists, and reviews the progress of subordinate personnel; provides and documents feedback and evaluations in both verbal and written forms.
Prepares investigative reports, ensuring statistical data is formatted and validated; submits monthly reports to the Virginia State Police.
Acts as a liaison between the Sheriff’s Office and the records management vendor to ensure successful system updates.
Manages and assigns administrative and clerical tasks to the Records Specialists and administrative staff.
Trains new users on report writing and inquiry.
Performs quality control through review of criminal reports to ensure Incident-Based Reporting (IBR) criteria are met.
Composes correspondence and prepares reports independently or from oral instructions.
Develops, establishes, and maintains office filing, indexing, and record systems, and oversees their maintenance, based on Library of Virginia Retention Schedules.
Performs a variety of complex clerical and office assistance duties with the ability to support all department functional areas – IBR, FOIA, Records.
Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; coordinates processes with other agencies and departments.
Prepare statistical and financial reports.
Attends meetings, takes and transcribes meeting minutes; oversees the preparation of packages for dissemination before meetings.
Receives incoming calls, determines the nature of the business, and directs calls to the appropriate party for resolution; also responds to requests for information.
Handles administrative tasks, organizes events, schedules appointments, and manages meeting calendars.
Assist the public and employees with questions or complaints about the department.
Operates a variety of office and computer equipment.
Performs related tasks as required.

Knowledge, Skills and Abilities

In-depth understanding of the department's organization, functions, and general administrative policies and practices.

Proficient in Microsoft Office 365, with a strong focus on applications such as SharePoint and Teams to facilitate collaboration and project management.
Skilled in database management, ensuring accurate data organization and integrity.
Adept at leveraging SharePoint for document sharing, team collaboration, and workflow automation, while using Teams to enhance communication and coordinate tasks among team members.
Ability to quickly learn and adapt to new software that enhances daily operations, improving efficiency and productivity in the workplace.
Demonstrates a comprehensive understanding of the National Incident-Based Reporting System (NIBRS) along with the associated guidelines and protocols for managing records retention. This includes awareness of specific data collection standards, reporting procedures, and the importance of maintaining accurate, secure records over time to comply with legal and regulatory requirements.
Basic understanding of the Freedom of Information Act, especially as it pertains to law enforcement.
Ability to plan, organize, coordinate, and oversee the work of subordinates.
Capable of providing effective leadership.
Proficient in reading and accurately interpreting complex reports, classifications, and specialized terminology required for NIBRS data entry and review.
Proficient in maintaining records and preparing accurate reports and correspondence from various technical or data sources.
Able to perform tasks and organize work independently.
Skilled at building and maintaining effective relationships with subordinates, coworkers, the Sheriff’s Office, County officials, and the public.
Skilled at maintaining appropriate staffing levels to ensure effective customer service coverage.

Education and Experience

A high school diploma or equivalent is required; an associate’s degree in business management, criminal justice, or a related field is preferred.

Five years of experience in database and/or records management and 3 years supervisory experience.
Alternatively, any combination of education, training, and experience that provides the necessary knowledge, skills, and abilities will be considered.

PHYSICAL REQUIREMENTS:

This job involves sedentary work that requires occasional exertion of up to 10 pounds of force and negligible force to move objects frequently or constantly. The work involves reaching, fingering, grasping, and repetitive motions. Vocal communication is necessary to express or exchange ideas verbally, and hearing is required to understand information at normal speaking levels. Visual acuity is essential for preparing and analyzing written or computer data, inspecting for small defects or components, operating machines, ensuring the accuracy and thoroughness of work, and observing the general surroundings and activities. The worker is not exposed to adverse environmental conditions.

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Refine Your Search

office manager jobs in fredericksburg, va

Administrative Manager

Office Manager

Office Coordinator (Scheduling)-Part Time Evenings

Office Coordinator (Scheduling)-Full Time Days/Evenings

Office Coordinator, Orthopedics Urgent Care-Full Time

Office Administrator

Office Coordinator, MWMG-Spine & Rehabilitation, FT, Days

Administrative Office Manager

Office Coordinator

Assistant Dental Office Manager

Front Office Coordinator - Stafford, VA

Experienced Pedodontist/Orthodontist Office Coordinator (Dentrix & Dolphin Required) | Bilingual

Dispatcher and Customer Service Representative

Dental Office Manager

Medical Office Coordinator

Dental Office Manager

Assistant Medical Office Manager

Site Manager

Skillbridge Operations and Training Specialist

GIS Technician / Office Coordinator

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