New Leaf will be accepting applications for HR/VS Specialist from 12/18/2025 - 12/31/2025
IMPORTANT: This job is on base at Naval Air Station Whidbey Island, so you will be required to get a base pass before you start work. To get a base pass, you must have a REAL-ID-compliant ID. See the green banner at the top of this Jobs webpage for more info.
Company Description
New Leaf is a not-for-profit organization under the AbilityOne umbrella. We employ adults with disabilities and promote our mission with competitive contracts and quality-controlled services. New Leaf does not rely solely on public resources or grants for funding our programs.
Our vision is to help our employees achieve greater independence and advocate for themselves so that our community can be better prepared to welcome people with disabilities, and so that people exiting public assistance are seen as assets to the workforce.
Job Description
The HR/VS Specialist is responsible for assisting human resources and vocational services functions, and staff for these functions. They will help plan, lead, direct, develop, and coordinate the policies, activities, and staff of the HR/VS department, ensuring legal compliance and implementation of the organizations mission. This position recommends, evaluates and participates in staff development for the organization, and maintains an HR/VS resource information system that meets New Leaf’s needs.
Pay & Benefits
$25.25/Hour starting wage
Health & Welfare benefit ($5.55/Hour) pays for health insurance after 60 days of employment.
Optional dental & vision.
11 Paid holidays
Paid sick leave – accrues at 1 hour for every 30 hours worked
3 weeks paid vacation per year after one year of employment
401(k) matching after one year of employment, up to 4%
Paid Life insurance: $50,000 after 90 days of employment
Longevity stipend with Board of Directors approval
Schedule
Supervisory Responsibilities
Recruits, interviews, and hires new staff across New Leaf’s five federal contracts.
Provides constructive and timely performance evaluations.
Handles discipline and termination of employees in accordance with company policies.
Collaborates with senior leadership to understand the organizations goals and strategy related to staffing, recruiting, and retention. Assists in developing the best practices for hiring.
Duties / Responsibilities
Assists with resource programs including, but not limited to, compensation, benefits, and different types of leave i.e. Sick, Vacation, FMLA, WAPFML and L&I; disciplinary matters; disputes and investigation; performance; productivity, recognition, and morale; occupational health and safety; and training and development.
Maintains and updates company job postings via various online job boards and websites; notifies community outreach contacts of current listings, and tracks positions availability or unavailability using New Leaf Job Posting Tracker.
Maintains and updates company application tracking via New Leaf Application Tracker.
Assesses applicant’s capabilities and limitations in job placement based off disability documentation provided by qualifying employees.
Assists new employees in obtaining program qualifying disability documentation if/when needed.
Conducts employee intake process with new hires, shows employee where crew site is, and introduces new employees to their Project Manager or Supervisor.
Conducts new hire evaluations weekly, then once a month during an employee’s first ninety days. Maintains and updates new hire evaluation tracking spreadsheets.
Monitors Company’s Unemployment claims center via Equifax, and works with representative to provide information as needed.
Monitors Company’s L&I claims, works with claim managers to provide information as needed.
Works with NASWI Security, Pass and ID, contract sponsor, and employees to initiate, terminate, and track company DBIDS cards (base access pass).
Assess and approves employee RAF’s (requested attendance forms) for any employee unpaid time off.
Conducts initial and annual IEE (Individual Eligibility Evaluations) with Project Managers and supervisors for qualifying disabled employees.
Revision of documentation of HR/VS programs, policies, procedures and forms.
Developing and implementing an advocacy program within the guidelines of SourceAmerica.
Assists with providing advice and counsel, interpreting procedures and programs.
Supports, plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organizations human resource compliance and strategy needs.
Provides independent living assistance if/when needed (not financially) i.e. helping provide or fill out documentation, and help them understand their rights and responsibilities.)
Monitors and ensures the organizations compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance.
Maintains knowledge of regulatory changes, new technologies in human resources, and employment law; applies this knowledge to communicate changes in policy, practices and resources to upper management.
Must work closely with Information Systems Administrator.
Required Skills / Abilities
Excellent verbal and written communication skills.
Excellent interpersonal and negotiation skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with ability to meet deadlines.
Strong analytical and problem-solving skills.
Strong supervisory and leadership skills.
Ability to prioritize tasks and to delegate when appropriate.
Ability to establish and maintain effective working relationships with employees, customers and other agencies.
Ability to be punctual, dependable, ethical, self-motivated and able to multi-task.
Thorough knowledge of employment-related laws and regulations.
Proficient with Microsoft Office Suite and related software.
Proficiency with or the ability to quickly learn the organizations PayNorthwest system.
Must be able to pass a background check.
Must have valid driver’s license and clean driving record.
Education and Experience
High School diploma or equivalent required.
Minimum three years of human resources experience or administration assisting required.
Bachelor’s degree in Human Resources, Business Administration, or related field highly preferred.
Society of Human Resource Management SHRM-CP or SHRM-SCP highly preferred.
Physical Requirements and Essential Functions
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This position requires the ability to bend or stoop as necessary, occasionally lift files, office products and supplies, up to 20 pounds.
Prolonged periods of sitting at a desk and working on a computer.
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
- Reasonable accommodation will be made to enable individuals with disabilities to perform essential functions.
New Leaf, Inc. is a nonprofit organization that gives hiring preference to people with significant disabilities and qualified protected veterans by offering great pay and excellent benefits packages. We are an Equal Employment Opportunity employer and value workforce diversity.
